Executive Assistant

6 months ago

London, United Kingdom Visa Full time

Company Description

Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.

When you join Visa, you join a culture of purpose and belonging - where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world - helping unlock financial access to enable the future of money movement.

**Join Visa: A Network Working for Everyone.**

**Job Description**:
The Executive Assistant will support to Global Data Office leaders based in the London office:
1) The Vice President of Global Data Policy/ Governance, and
2) The Vice President of Global Data Solutions - Head of Europe

**Calendar Management**
- Daily and ongoing calendar management of near-term and long-term plans and dedicated work time
- Including, but not limited to: populating calendar contents and ensuring meeting agendas are prepared in advance of meeting, and follow up meetings are booked
- Demonstrate flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
- Exceptionally organized with dedicated attention to detail and records management (including lists of postponed, cancelled or yet to be scheduled meetings)
- Able to aggregate and dispatch on action items following a task meeting
- Confident acting as the point of contact, screening calls, and taking detailed messages
- Screen incoming calls and correspondence and respond independently when possible.
- Capable of solving scheduling conflicts while protecting focused work time
- Comfortable declining and postponing invitations while managing expectations.
- Professional and diplomatic, with exceptional interpersonal skills
- Proactive in planning and forward thinking, clear on actions taken and those that face delays
- Manage multiple distribution lists and key groups
- Confident sending internal communications using Group Distribution Lists
- Experience with shared Outlook mailbox, Calendar, Contacts, etc.
- Responsible for key team admin, including but not limited to:

- Workday Mass Updates
- Personal Time Off Tracking
- Key documents for Global Data Office Executive Admin
- Able to anticipate needs and block time for routine and annual events without prompts.
- Budget Management (AOP season, monthly deadline approvals)
- Mid and End of Year Reviews, Calibration, etc.
- Etc.
- Organizing to delegate coverage and planning handoff during absences for seamless support
- Meeting ownership (agenda, follow ups) for daily scheduling/priority meetings (or as needed) with each of the two managing Vice Presidents

**Financial Management**
- Accountable for Vice Presidents expenses and reporting (on time and complete)
- Reported thoroughly and in a timely fashion
- Global Data Platforms expenses (USD card owner)
- Compliance with Visa’s internal policies
- Accountable for Global Data Platforms team recognition and milestones
- Visaversary Calendar
- Gift purchases
- Births, deaths, life milestones
- Fluent in budget management, quarterly deadlines, financial reporting and contract basics
- Confident negotiating and problem solving with external partners and suppliers
- Experience with internal audits and best practices
- Supporting key team initiatives, playing a part as a project coordinator.
- Duties may include: support with expanded staff meetings, meeting logistics (both internal and external), presentations, management of shared team information and resources on intranet/portals/Teams

**Travel & Logistics**
- Proficient in organizing air, ground transportation, accommodations, market office and travel logistics
- Experience with detailed international travel
- Confident collecting quotes and preparing summary of options
- Organizing, (unprompted) workspace and room booking when principle is traveling
- Overseeing the necessary travel Visa, vaccination, and border/customs entry documents and requirements confirmed in advance
- Arranging catering and meal planning for individuals and groups
- Able to prepare support requests and triage for VP to arrive at a Visa office and have the necessary support for space, meetings, documents, meals, etc

**Technical Support**
- Rapid response and step-by-step instructions for technical support
- Liaise with Helpdesk
- Anticipate needs and mitigate prior to issues arising or escalating
- Act as remote office manager, equipping VP’s remote office with supplies - as needed

**Communications & Administrative Management**:

- Clear and ongoing, responsive communication with VPs on relevan

  • Executive Contracts Specialist

    1 week ago

    london (city of london), United Kingdom 1st Executive Full time

    **Job Title:** Executive Contracts Specialist**About the Role:** We are seeking an experienced Contract Manager to support our Head of Contracts and Procurement in delivering effective contract oversight, supplier management, and compliance across the organisation.**Key Responsibilities:Lead the full lifecycle management of key contracts, ensuring robust...

  • Executive Assistant

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    This is a 6-month temporary opportunity to work as an Executive Assistant for an Industry leading technology organisation focusing on AI and the benefits it can provide across all sectors! **Executive Assistant Responsibilities**: - Supporting up to 2 executives by providing proactive and efficient administrative assistance - Managing complex international...

  • Executive Assistant

    8 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **EXECUTIVE ASSISTANT** This is a permanent position working as an Executive Assistant supporting a leading financial wealth company in London. **EXECUTIVE ASSISTANT RESPONSIBILITIES**: - Ensuring the smooth running of events from start to finish whilst carrying out efficient day-to-day - Managing the end-to-end onboarding process for new clients,...

  • Executive Assistant

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant** *** **Salary: £42,000 per annum** This is a permanent position working as an Executive Assistant supporting a leading financial wealth company in London. **Executive Assistant Responsibilities**: - Ensuring the smooth running of events from start to finish whilst carrying out efficient day-to-day - Managing the end-to-end...

  • Executive Assistant

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant** *** **Salary: £27.81 Per Hour** This 6-month temporary opportunity is a traditional Executive Assistant role supporting a very busy executive and team with diary management, travel coordination, expenses, stakeholder engagement, and compiling reports on performance and staff feedback. You will be a go-to person in the office...

  • Executive Assistant

    8 months ago

    London, United Kingdom Stability AI Full time

    **Executive Assistant to the Executive Team** **About Stability AI**: **About the Role**: The Executive Assistant (EA) is a pivotal role which will provide exceptional support and service to the Chief Operating Officer (COO - UK based) and Chief Technology Officer. This person will be required to support the rest of the Executive Team at Stability AI as and...

  • Executive Assistant

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant - Hybrid** **Salary: £22.41 per hour** *** This is a great opportunity for an Executive Assistant to work for a leading broadcasting company for 6 months! In this role of Executive Assistant you will be supporting one of the company’s Senior Vice Presidents. **Executive Assistant Responsibilities**: - Diary management -...

  • Executive Assistant

    6 months ago

    London, United Kingdom Page Personnel Full time

    Working for a not for profit organisation - Housing - Supporting a Chief Executive & Management Team **About Our Client**: Executive Assistant to Chief Executive - not for profit organisation. - £31,525 per annum - Offices in North London - Not for profit organisation - Housing focused Executive Assistant to Chief Executive - not for profit...

  • Executive Assistant

    8 months ago

    London, United Kingdom dearCoffee Full time

    dearCoffee, a renowned coffee brand, is currently seeking a skilled and organized Executive Assistant to join our team. As an Executive Assistant, you will provide high-level administrative support to the executive team and contribute to the smooth operation of the company. The Executive Assistant to the CEO will handle administrative tasks, schedule...

  • Executive Assistant

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant** *** **Salary: £30.28 per hour** This will be a Senior Executive Assistant role supporting three very busy executives with diary management, travel coordination, expenses, stakeholder engagement, and compiling reports on performance and staff feedback. You will also support key company projects ensuring these hit time deadlines and...

  • Executive Assistant

    1 month ago

    London, United Kingdom Oriel Partners Limited Full time

    We have a really exciting opportunity for a polished and experienced Executive Assistant who is looking for their next role within a creative field. Our client is a luxury furniture company based in the heart of Chelsea who are looking for an Executive Assistant to support the Founder and help to manage the day-to-day operations of the company. Excellent...

  • Executive Assistant

    3 weeks ago

    London, United Kingdom Victoria Lindfield Associates Full time

    Executive Assistant - global energy firm, City - £50k plus bonus and benefits Hybrid (3 days in office), 9-5:30pm We are thrilled to be working with an innovative, expanding global energy firm (known for their inclusive and welcoming culture) who are recruiting for an Executive Assistant to support three C-Suite executives. With offices and operations...

  • Executive Assistant

    6 months ago

    London, United Kingdom Digby Morgan Full time

    summary - _ london, london_ - _ £46,248 - £48,000 per year, holiday, pension_ - _ permanent_- specialism - secretarial & admin- reference number - GMMEA0324 - job details - Position: Executive Assistant - Contract: Permanent - Location: North London - Hours: Hybrid 2 days working from home, Full-time, Mon-Fri**Salary**: £46,248k - £49k (DOE) - Our client...

  • Executive Assistant

    1 month ago

    London, Greater London, United Kingdom undisclosed Full time

    Executive Assistant**Job Summary:**We are seeking a highly skilled Executive Assistant to join our team at undisclosed. As an Executive Assistant, you will provide dedicated support to the Mayor, ensuring high-quality, proactive, and timely executive support.**Key Responsibilities:*** Monitor and prioritize workloads for the Mayor, including management of...

  • Executive Assistant

    6 months ago

    London, United Kingdom Page Personnel Full time

    A fantastic opportunity for a Executive Assistant - To join a Charity based in London **About Our Client**: A London based Charity looking for a Executive Assistant to join the team based in Central London - Acting as the first point of contact for the Exec Director for all Admin tasks - Fully coordinate meetings including; preparation and minute-taking...

  • Executive Assistant

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **EXECUTIVE ASSISTANT** An exciting opportunity to support a leading sales website CEO! **EXECUTIVE ASSISTANT ROLE**: - Managing the end-to-end onboarding process for new clients, ensuring all necessary documentation and information are collected accurately and in a timely manner - Coordinating with various internal departments to facilitate the smooth...

  • Executive Assistant

    6 months ago

    London, United Kingdom Give A Grad A Go Full time

    Competitive salary of £40,000 - £50,000 DOE - Flexible working opportunities - Employee health and wellness discounts *** **Company profile - FinTech Firm** In this Executive Assistant role in London, you will be joining the London office of a FinTech company, which is making waves within the financial technology sector. Its Asset Management platform is...

  • Executive Assistant

    6 months ago

    London, United Kingdom Joss Search Full time

    **Executive Assistant to UHNW/Founder & Managing Partner**: **Mayfair**: **From £80k**: The Client Our client is the UHNW/Founder and Managing Partner of a global private equity fund headquartered in the US, with a London office based in Mayfair. He also holds a number of other senior advisory positions across the world. The EA Role As the Executive...

  • Executive Assistant

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **EXECUTIVE ASSISTANT** An exciting opportunity to join a leading educational institution as an Executive Assistant for 1 month! **EXECUTIVE ASSISTANT ROLE**: - Managing the diary, preparing for meetings and making travel arrangements - Attending and taking minutes at project meetings as and when required - Maintaining first point of contact for enquiries...

  • Executive Assistant

    6 months ago

    London, United Kingdom Proxima Full time

    Proxima, part of the global Consulting firm Bain & Company, have a great opportunity for an **Executive Assistant **to work on a** remote **basis**.** Proxima is an established and leading management consulting firm specialising in **Procurement & Supply Chain**. With our 25 years of great delivery experience, we help the world’s leading brands to solve...