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Payroll & Finance Administrator

4 months ago

Halifax, United Kingdom Community Transport Full time

**Our Vision**:To bring people and communities together to help transform lives and build better communities.

**Our Mission**:A charity that is proud to provide a caring specialist transport service that improves people’s quality of life.

**The Role**

We are looking for an experienced Payroll & Finance Administrator to join our Finance Team at the National Office in Halifax on a full time basis.

As a Finance & Payroll Administrator, you will provide an efficient, effective and supportive Payroll and Finance service to colleagues at all levels; including Directors and the Board. You will complete tasks in line with agreed procedures and systems, maintaining a high level of accuracy at all times whilst suggesting and implementing improvements in organisational performance and processes.

**Main Responsibilities**

**Payroll**

You will be responsible for preparing and processing the end to end payroll process on a monthly basis using Sage 50 payroll, including:

- Understanding and interpreting complex timesheets
- Starter, Leaver and Sickness calculations
- Maternity and Paternity calculations
- Preparing and distributing payslips, P45’s and P60’s in a timely and confidential manner
- Working with HR colleagues to ensure compliance with staff contracts and staff changes
- Acting as the first point of contact for payroll issues and questions, communicating with staff with varying levels of understanding of the payroll process
- Monthly submissions to HMRC
- Pensions management and monthly upload

**Finance**
- Maintaining computerised accounts (using Sage Line 200) for both Community Transport and Community Minibuses Ltd
- Responsibile for ensuring for the weekly receipts and banking are received from each site and input into Sage in an accurate and timely manner
- Preparing banking and posting receipts relating to individual area services, checking credit card receipts, BACS payments and weekly internal finance reports to ensure compliance with nominal ledger coding
- Credit card reconciliation
- Ensuring adherence to company rules and supplier conditions and procedures
- Checking petty cash returns in line with standard procedures, as required
- Maintaining excellent relationships with staff teams and answering information requests; this may include occasional visits for specific purposes to other CT sites

**General**
- Undertaking general administrative duties, including telephone queries and looking after visitors, providing a professional and friendly service to workers within Community Transport and to external partners and suppliers. Also supporting absence cover for other administrative staff at the Halifax Office.
- Opening and distrubuting post and ordering of office stationery

**Essential skills / training;**
- Experience of leading the end to end payroll process
- Sage 50 payroll experience
- Experience of using Microsoft Word, Excel and accounting systems
- Experience of financial accounting procedures and general administrative tasks ensuring all records / data is at a high level of accuracy
- Experience in the management of sales and purchase ledgers
- The ability to manage conflicting priorities and ones own time with minimum supervision
- GCSE A-C in Maths and English with an ability to communicate effectively
- A commitment to continuous development both professionally and in the day to day work
- Prepared to work flexibly to meet the needs of the business
- £24,531 per annum
- 37 hours per week with hybrid working optional
- Immediate start available
- Modern workspace at Croft Myl close to Halifax town centre, benefiting from an onsite coffee shop, roof terrace and slide
- 25 days annual leave entitlement
- Free parking
- Pension
- Life Assurance
- Medicash Scheme