Finance Assistant

2 months ago

Halifax, United Kingdom The Piece Hall Trust Full time

**PURPOSE OF THE JOB**

Reporting to the Finance Director, and working closely with the Finance Assistant, the post holder will support all aspects of the finance function for The Piece Hall Trust and will contribute to the realisation of the organisation’s goal of The Piece Hall becoming a world class heritage, events, retail, food and drink destination.

You will work across all areas of the finance function including:

- Nominal ledger and book keeping
- Purchases and payment of suppliers
- Banking and cash reconciliation
- Sales, income and credit control
- Payroll
- Year end accounts and audit
- Gift aid returns
- General

**KEY DELIVERABLES/ACCOUNTABILITIES**

**Nominal ledger and bookkeeping**

Take responsibility for the timely and accurate entry of invoices, ensuring correct treatment of VAT.

Day-to-day bookkeeping using the accounting software (currently Sage), Microsoft Excel and Zahara procurement.

Process and reconcile expense & petty cash records.

Bank reconciliation.

Assist with monthly management accounts and other reports as required.

Reconcile any discrepancies or errors identified and amend financial records.

**Purchases and payment of suppliers**

Liaise with staff to:

- Ensure that goods are ordered in accordance with agreed purchase order and approvals procedures.
- Ensure that proper documentation is kept for returns and that credit notes are obtained.
- Ensure that payments are correctly authorised.
- Ensure purchase invoices are processed correctly on the accounting software.

Ensure that rent, insurance and other periodic payments are made and that proof of payment is obtained.

Preparation of supplier payment reports.

Check suppliers statements and deal with queries.

Collating receipts and data for funders to report how grants and donations are spent.

**Banking and cash**
- Counting and banking money from donation boxes and other donations.
- Ensure ongoing bank reconciliation completed.
- Assist in preparing Gift aid returns.

**Sales, income and collection of money**
- Create, send, and follow up on sales invoices
- Collection of money and credit control

**Payroll matters**
- Review and process staff reimbursement and expense claims.

**Year end accounts and audit**
- Assist the Finance Director in drafting accounts and prepare books and documentation for the auditors.
- Liaise with auditors and respond to queries.

**General**
- Collect and enter data for various financial spreadsheets.
- Assist in creating financial reports on a regular basis.
- Adhere to the organisation's financial policies and procedures.
- Answer question and provide assistance to stakeholders, customers, and suppliers as needed.
- Attend finance department and organisation-wide meetings, sometimes assisting with financial reporting to managers and senior colleagues.
- Suggest changes or improvements to increase accuracy, efficiency, and cost reductions.
- Support with production and revision of internal policies.
- Carry out general administration tasks as required.

**WORKING RELATIONSHIPS AND CONTACTS**
- Finance Director
- Finance Assistant
- Chief Executive
- Heads of Department
- The Piece Hall Trust staff teams and volunteers
- Calderdale Metropolitan Borough Council
- Bank
- Auditors
- Funders and sponsors
- Bodies such as HMRC, Charity Commission and employments advisors/solicitors

**LINE MANAGEMENT**

No responsibility for staff.

**CANDIDATE PROFILE (FINANCE ASSISTANT - THE PIECE HALL TRUST)**

**ESSENTIAL EXPERIENCE**
- Self-motivating and able to prioritise own workload to meet deadlines.
- Demonstrable experience of effectively and efficiently supporting the key deliverables listed above
- Excellent IT skills including MS Excel
- Demonstrable experience of working in a similar role in a relevant sector, or recent experience in a related area
- Experience of working on own initiative
- Commitment to equal opportunities and community ethos
- Willingness to undertake training and to develop new skills in response to the Trust’s changing needs.

**DESIRABLE EXPERIENCE**
- Experience of working in the charity sector
- Experience of using Sage accounting package
- Experience of raising sales ledger invoices and debt collection

**OTHER SKILLS, KNOWLEDGE AND RELEVANT QUALIFICATIONS**
- Enthusiasm, passion and ambition with the ability to harness those attributes into notable achievements
- A demonstrable enthusiasm for The Piece Hall and the huge potential of the organisation
- Real attention and concern for detail and ability to ensure all relevant policies and procedures are followed when necessary
- A team player and also able to work independently of constant direction and support
- Excellent communication and presentation skills, both written and face to face
- The willingness to work outside of ‘normal’ office hours when required
- The ability to work under pressure and to deadlines.

**BEHAVIOURS**
- Team Working: actively participates sensitively and flexibly as a team me

  • Temporary Finance Assistant

    5 days ago

    Halifax, United Kingdom Hays Accounts and Finance Full time

    Are you immediately available and looking to join somewhere where you will be helping wider society? This could be the role for you!At Hays, we are proud to be working with an amazing not-for-profit organisation to recruit a key addition to their finance team. You will be joining their small, close-knit team. This role is for a temporary finance assistant....

  • Temporary Finance Assistant

    1 day ago

    Halifax, United Kingdom Hays Accounts and Finance Full time

    Are you immediately available and looking to join somewhere where you will be helping wider society? This could be the role for you!At Hays, we are proud to be working with an amazing not-for-profit organisation to recruit a key addition to their finance team. You will be joining their small, close-knit team. This role is for a temporary finance assistant....

  • Temporary Finance Assistant

    22 hours ago

    Halifax, United Kingdom Hays Accounts and Finance Full time

    Are you immediately available and looking to join somewhere where you will be helping wider society? This could be the role for you! At Hays, we are proud to be working with an amazing not-for-profit organisation to recruit a key addition to their finance team. You will be joining their small, close-knit team. This role is for a temporary finance assistant....

  • Temporary Finance Assistant

    7 days ago

    Halifax, United Kingdom Hays Accounts and Finance Full time

    Are you immediately available and looking to join somewhere where you will be helping wider society? This could be the role for you!At Hays, we are proud to be working with an amazing not-for-profit organisation to recruit a key addition to their finance team. You will be joining their small, close-knit team. This role is for a temporary finance assistant....

  • Temporary Finance Assistant

    7 days ago

    Halifax, United Kingdom Hays Accounts and Finance Full time

    Are you immediately available and looking to join somewhere where you will be helping wider society? This could be the role for you! At Hays, we are proud to be working with an amazing not-for-profit organisation to recruit a key addition to their finance team. You will be joining their small, close-knit team. This role is for a temporary finance assistant....

  • Finance Assistant

    1 week ago

    Halifax, United Kingdom Page Personnel Full time

    Exciting Finance Assistant Role based in Halifax - Great benefits package available **About Our Client**: Page Personnel are currently working with a reputable business, based in Halifax, who are looking for a Finance Assistant to join their growing team on a permanent basis. This role would be suited well to someone who is happy with dealing with a high...

  • Finance Assistant

    2 weeks ago

    Halifax, United Kingdom Arc Recruitment (Yorks) Ltd Full time

    I am looking for an enthusiastic and committed Finance Administrator to join my client following an internal promotion. **Duties** To be the first point of contact for telephone calls into the business. To provide general reception duties including answering all incoming calls and distributing as necessary, taking accurate messages as required and dealing...

  • Finance Assistant

    1 month ago

    Halifax, United Kingdom Mayfield Trust Full time

    As the Finance Assistant you will be supporting the accounts team based in Halifax supporting Accounts Receivable, Accounts Payable and General Ledger and other day to day requirements. The ideal applicant will take a proactive role in day-to -day operations, assisting the finance team. **Duties**: - Monthly input of customers invoices. - Posting of...

  • Finance and Production Assistant

    2 weeks ago

    Halifax, United Kingdom TRCGroup Full time

    **Job Details**: - ** Finance and Production Assistant - HX1**: - ** Hours of work: 37.5 hours. Monday to Friday 9am - 5pm and early finish on Fridays.**: - ** Temp 4 week contract with the possibility of a permanent role.**: - Line 50 Sage software and finance experience is **ESSENTIAL** **Benefits**: - 20 days holiday + bank holidays - Pension - Free...

  • Finance and Production Assistant

    1 hour ago

    Halifax, United Kingdom TRCGroup Full time

    **Job Details**: - ** Finance and Production Assistant - HX1**: - ** Hours of work: 37.5 hours. Monday to Friday 9am - 5pm and early finish on Fridays.**: - ** Temp 4 week contract with the possibility of a permanent role.**: - Line 50 Sage software and finance experience is **ESSENTIAL** **Benefits**: - 20 days holiday + bank holidays - Pension - Free...

  • Finance Assistant

    1 week ago

    Halifax, United Kingdom Calderdale Council Full time

    Application closing date 30/06/2023 - Location Halifax - Salary Scale 2/3 (points 3-6) Actual Salary £18,878 - £19,926 - Package 37 hours per week, term time only plus 15 days (All year round would be considered) - Job category/type Schools - Attachments - Blank **Finance Assistant - Trinity Academy Halifax**: - Job description Trinity Academy is the...

  • Finance and Purchasing Assitant

    1 day ago

    Halifax, United Kingdom TRCGroup Full time

    **Finance and Purchasing Assistant - HX1** **Salary; £25K (pro rata)** **Hours of work; 37.5 hours. Monday to Friday 9am - 5pm and early finish on Fridays.** **Temp 4 week contract with the possibility of a permanent role.** Line 50 Sage software and finance experience is **ESSENTIAL** My client is looking for a highly motivated individual to join...

  • Finance and Purchasing Assitant

    18 hours ago

    Halifax, United Kingdom TRCGroup Full time

    **Finance and Purchasing Assistant - HX1** **Salary; £25K (pro rata)** **Hours of work; 37.5 hours. Monday to Friday 9am - 5pm and early finish on Fridays.** **Temp 4 week contract with the possibility of a permanent role.** Line 50 Sage software and finance experience is **ESSENTIAL** My client is looking for a highly motivated individual to join...

  • Finance Officer

    1 month ago

    Halifax, United Kingdom Calderdale Council Full time

    Application closing date 18/05/2023 - Location Halifax - Salary Scale 6 - SO1/SO2, SCP 18-28, £27,344 - £34,723 per annum - Package 37 hours per week, permanent - Job category/type Council - Job description**Post Ref: CC600** The Finance Service provides a range of financial services to all areas of the Council and also directly to the public and external...

  • Interim Senior Finance Manager

    1 month ago

    Halifax, United Kingdom Broster Buchanan Ltd Full time

    * Flexible Working hours - Hybrid working pattern - Generous pensions scheme We are looking for a proactive, self motivated Senior Finance Manager with a strong commitment to customer service to provide an outstanding finance service. Summary Reporting directly to the Group Finance Director, you will have ownership of month end and producing the management...

  • Temporary Finance Assistant

    5 days ago

    Halifax, West Yorkshire, United Kingdom Hays Full time

    Are you immediately available and looking to join somewhere where you will be helping wider society? This could be the role for you!For a complete understanding of this opportunity, and what will be required to be a successful applicant, read on.At Hays, we are proud to be working with an amazing not-for-profit organisation to recruit a key addition to their...

  • Temporary Finance Assistant

    7 days ago

    Halifax, West Yorkshire, United Kingdom Hays Full time

    Are you immediately available and looking to join somewhere where you will be helping wider society? This could be the role for you!For a complete understanding of this opportunity, and what will be required to be a successful applicant, read on.At Hays, we are proud to be working with an amazing not-for-profit organisation to recruit a key addition to their...

  • Accounts Assistant

    4 weeks ago

    Halifax, United Kingdom Mpeople Recruitment Full time

    **Accounts Assistant** **Halifax Area** **£20K - £22K depending on experience** Our client a leading manufacturer and distributor is seeking an Accounts Assistant to Report directly to the Finance Manager, Duties to cover: A range of sales ledger tasks to support the UK operations - alongside other tasks in the finance department. Key...

  • Accounts Assistant

    17 hours ago

    Halifax, United Kingdom Mpeople Recruitment Full time

    **Accounts Assistant** **Halifax Area** **£20K - £22K depending on experience** Our client a leading manufacturer and distributor is seeking an Accounts Assistant to Report directly to the Finance Manager, Duties to cover: A range of sales ledger tasks to support the UK operations - alongside other tasks in the finance department. Key...

  • Accounts Assistant

    4 weeks ago

    Halifax, United Kingdom Page Personnel - UK Full time

    Working in a busy accounts based role. - Hybrid working, 2 days in the office and 3 from home each week. **About Our Client**: My client is a busy and growing company within the Professional Services industry and have 60+ years of trading experience in their sector. This role is to assist the Finance Department by planning deadlines and deliverables, and...