Document Control Assistant

7 months ago


Glasgow, United Kingdom ASSYSTEM Full time

Company Description

Assystem is an international company with one mission: accelerate the energy transition around the world.

Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.

We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.

To ensure a viable, efficient, and reliable energy future for all.

**Job Description**:
**The Role**

Our Nuclear client is seeking to appoint a Document Control Assistant to support the Document Control function.

The position will be based in Glasgow, Scotland.

The role will report to the Lead Document Controller but will be expected to interface with all disciplines.

**Responsibilities**
- Handling and distributing project correspondence and documentation - including distributing Project Documents to Stakeholders and contractors.
- Monitoring and tracking the progress of Document Deliverables, keeping Master deliverables register updated.
- Focal point for Document Control on/offsite
- Promote procedural use and adherence
- Assist in training relating to EDMS
- Communicate with Contractors and Stakeholders
- Carry out LfE when applicable
- Attend Document Control Meetings with Stakeholders and contractors when required
- Provide reporting data for Information and project manager
- Interface with Project teams to ensure correct / current documents are being utilised / referenced
- Archiving, handover and retention of documentation
- Issue document numbers and templates when required

**Qualifications**:
**Qualification, Special Skills or Experience**
- Strong organisational skills essential along with stakeholder (internal and external) management and engagement.
- Must be able to clearly demonstrate a pro-active approach
- Must have previous document control experience - issuing documentation (contractor and stakeholder) updating registers, providing reporting information.
- Experience of working in a project / technical environment working with multi stakeholders
- High proficiency with Microsoft Office Products (particularly Excel, Word and Teams / SharePoint) & PDF software.
- Result oriented, teamwork, ability to work independently and proactively as part of a team and good organisation skills
- Experience of working to a Quality Management System

**Desirable Experience**
- Experience of writing / updating document control processes and procedure
- Providing internal training (eDMS)

Additional Information

Security Clearance: SC, sole UK National

Hybrid working - 12 days/month in central Glasgow office


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