Executive Assistant

1 week ago

Edinburgh, United Kingdom Motability Operations Full time

**About The Role**:
Motability Operations are currently recruiting for an Executive Assistant to join our team in Edinburgh on a full-time, permanent basis. The Executive Assistant is responsible for providing seamless and professional secretarial and administrative support predominantly to the Managing Director Scotland & UK Business Development Director and one other Executive.

Working as part of a team of Executive Assistants, on occasion you will also be required to support other members of the Executive Team to always ensure a high level of EA provision across the business.

As an Executive Assistant, you will develop a keen understanding of the business to provide a cohesive, proactive and forward-looking service to the Executives, able to pre-empt requirements and plan ahead. You will be responsible for diary management and extensive co-ordination of internal and external meetings. In addition, you will be required to communicate across the business at a senior level, both internally with the Board and externally with key stakeholders such as with Non-Executive Directors, government bodies and the Motability Foundation.

**1st stage MS Teams interviews will take place on Thursday 22nd**
**February**
**2024.**

**About You**: You will need strong administration skills and to have the ability to work systematically through large volumes of work with mínimal supervision.

You will have excellent organisation and time management skills, with the ability to prioritise routine tasks and meet deadlines.

You will need strong numerical and verbal skills with the ability to proof reed documents and test them for accuracy and reasoning.

You should enjoy communicating with people at all levels, including external customers and senior stakeholders, and have experience of maintain good working relationships.

You will need to be able to use your judgement, discretion, and tact in dealing with confidential information.

You will require a flexible and adaptable approach to ever-changing circumstances that will require you to work independently but also to work, support and collaborate as part of a team.

**Minimum criteria**:

- Excellent written and verbal communication skills
- Excellent Microsoft PowerPoint, Word, Excel, and Outlook skills
- Proven experience of strong organisation and time management skills whilst working under pressure
***

**About The Company**:
Motability Operations is a unique organisation, virtually one of a kind. We combine a strong sense of purpose with a real commercial edge to ensure we provide the best possible worry-free mobility solutions to over 700,000 customers and their families across the UK. Customers exchange their higher rate mobility allowance to lease a range of affordable vehicles (cars, wheelchair accessible vehicles, scooters, and powered wheelchairs) with insurance, maintenance and breakdown assistance included. We are the largest car fleet operator in the UK (purchasing around 10% of all the new cars sold in the UK) and work with a network of around 5,000 car dealers and all the major manufacturers. We pride ourselves on delivering outstanding customer service, achieving an independently verified customer satisfaction rating of 9.8 out of 10.

Our values are at the heart of everything we do. They represent ambition, and we look for our people to live and breathe them every day:

- We find solutions
- We drive change
- We care

We operate hybrid working across the organisation where we split our time between working on-site at our offices, and at home, remotely within the UK. We believe hybrid working achieves a good work/life balance for our colleagues, allowing us to connect with each other, collaborate on important work, and perform together to deliver for our customers. It allows us to have the flexibility to work remotely up to 2-days per week whilst also using the great office spaces we have available.

As a Motability Operations team member, you can expect:

- An annual discretionary bonus
- 15% non-contributory pension (9% non-contributory pension during probation period)
- Life assurance at 4 times your basic salary to give you peace of mind that your loved ones will receive some financial help
- Employee Discount Scheme with a huge number of retailers and an app to save on the go
- Discounted Electric/Hybrid Car Salary Sacrifice Scheme
- Access to the Cycle to Work Scheme (we have showers, changing rooms and secure bike sheds on site)

As well as financial benefits, our staff's health and well-being are very important to us, so we also offer:

- 28 days annual leave with option to purchase and sell days
- Funded Private Medical Insurance cover
- Critical illness insurance
- Free access to healthcare apps, such as Peppy, Unmind, Aviva Digital GP
- Funded health screening for over 50s
- 1 day per year to volunteer - Staff can support a local charity or do a sponsored event whilst being paid for it
- Access to our fully accessible company allotment - Where w

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