Operations Assistant

4 months ago

Colchester, United Kingdom Thompson Smith & Puxon Full time

**Job specification**

**Reception/ Facilities -**

Working with the Receptionist to ensure that the reception desk is not left unattended at any time. Duties will include
- Meet and greet guests in a confident and professional manner
- Answer and field telephone calls
- Making drinks for meetings with clients/ visitors
- Distribution of incoming post, franking and manage collection of outgoing post
- Responsible for maintaining the reception area, waiting room and meeting rooms
- Setting up meeting rooms and providing refreshments if required
- Assist the Receptionist with Facilities as required

**Marketing and Events -**
- Keeping the firm updated with upcoming events and maintaining attendance lists
- You will provide support to the Marketing & Events Coordinator ensuring the successful set up, delivery and clean down of all internal, social and corporate events.
- With time and training you may have the opportunity to assist with updating the company website and run marketing campaigns

**Operations -**
- Undertaking a variety of administrative tasks/projects from any other area within the Operations team including Compliance, Accounts, IT and HR.

**Person specification**
- A good level of English both written and verbal is essential
- High level of attention to detail
- Excellent verbal and written skills
- Ability to multi-task
- Able to work as part of a team
- Excellent time management and organisation skills
- Excellent customer service skills

**Essential Requirements**

There will be an ad-hoc requirement to work outside of normal working hours in relation to events. You will be expected to deliver/ attend events both internal and external that may take place outside of normal working hours. Alongside the Marketing & Events Coordinator you will also be responsible for setting up stands and attending country shows such as the Hadleigh and Tendring Show.

You must have access to reliable transport, ideally you will have a driving licence and access to a vehicle.

**The Package**

In return for your hard work and dedication, we can offer
- A competitive salary
- 30 days Annual Leave per annum (including Bank Holidays) and an additional 3 days Annual Leave for the Christmas Closure
- Pension scheme after a qualifying period of 3 months in our employment
- A medical health benefit scheme, where the premium is paid by the firm, after successfully passing the probationary period

**Job Types**: Full-time, Permanent

**Salary**: From £19,000.00 per year

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Referral programme
- Sick pay

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Colchester: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person

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