Administrator

5 months ago

Boston, United Kingdom Lincolnshire Community Health Services NHS Trust Full time

A centralised service to provide high volumes of vaccinations

during a booster campaign
- Mobile outreach in community hubs, venues and pop-ups to deliver

the covid vaccine locally and Make Every Contact Count (MECC)
- Support GP practices to engage people with underlying health

conditions where prevention and treatment interventions are not
optimised (i.e. personalised treatment plans for individuals
identified through population health management insights)

To provide full administrative and practical support to the senior
administrator, senior staff and Head of Clinical Services in providing a
safe and efficient service during vaccination and any health promotion
work undertaken in the portfolio of services.
The role requires the ability to travel to all sites across Lincolnshire on
request and external meeting locations on request. Post-holders will
require standard driving skills to visit patient’s homes or outreach
locations and to transport equipment from one location to another.

Lincolnshire Community Health Services NHS Trust is in the top 25 per cent of all community trusts for overall staff engagement in the 2021 NHS National Staff Survey.

LCHS recognises the increasing demand for more flexibility in working practices in order to accommodate the personal goals and commitments that employees experience at different stages during their working lives. Flexible working opportunities such as part-time working, compressed hours, job shares, and hybrid working models can help staff to balance their personal and work commitments. Arrangements can be put in place if it can be shown that the needs of the individual can be balanced with those of the service and the impact on other team members, enabling the Trust to recruit and retain skilled staff, raise staff morale, reduce absenteeism and respond to changing service needs more effectively.

Ensure staff have correct access rights to systems used to
provide the full portfolio of services

Ensure systems in place to meet governance requirements of
the organisation through devising and maintaining records eg
training compliance, competence compliance, SOPs register,
sickness records

Ensure senior staff have correct information to assist with
accurately completing return to work documentation and
notification of trigger points under the ‘Your Attendance Matters’
policy.

Supporting with the off-duty

Maintaining asset registers

Dealing with any deliveries and delivery notes

Liaising with external partners in the procuring/returning
equipment

Organise and maintain diaries for the team

Arranging meetings allocating sufficient travel time and
ensuring appropriate paperwork brought forward

Prioritising requests for meetings

Providing/obtaining travel directions

Support other staff in the planning and administration of events
to ensure the best use of professional time.
To set up outreach/meetings/events and provide additional support as follows:

- Ensure suitable venue, required equipment and hospitality

needs are booked
- Take minutes of meetings, circulate agendas, corresponding

papers, and minutes of meetings within agreed timescales.
- Assist with the facilitation of events as necessary, including

preparation and circulation of papers/promotional materials,
setting/clearing up on the day, greeting and ensuring needs of
attendees are met.
- Assist in the preparation and production of promotional

material, e.g. posters, leaflets and displays. Accurately
produce, using typewriting/word-processing skills a variety of
documents and reports using Microsoft Word, Excel, Powerpoint and Publisher. This may often mean working under
pressure to meet agreed timescales, and will include letters,
confidential patient information.
Assist the PA / Senior Administrator in the production of specialist
**reports**:
- To be aware and work within the confines of confidentiality at all

times.
- Typing reports in a corporate, high-quality format.
- Investigating options and finalising arrangements for printing

and distribution to meet the required deadlines.
- To assist/contribute to the development and creation of

databases; and to ensure that data is kept continually updated.
- To provide or assist in the provision of statistical information,

queries and reports as required by the team.
- Deal with in-coming and out-going mail appropriately:

- Ensuring any outgoing mail is sent through appropriate

methods e.g. internal or first class post.
- Incoming mail distributed appropriate and timely. Any urgent

mail highlighted as necessary in the absence of intended
recipient
- Respond to telephone enquiries and visitors to the department:

- Deal with telephone calls in a professional and courteous

manner, taking and forwarding messages accordingly.
- Greeting and providing hospitality to visitors to the department
- Prepare and arrange for appropriate authorisation of

requisitions for equipment and services. To maintain a record
of requisitions ordered

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