Attendance Officer

4 months ago

Newbury, United Kingdom Mary Hare School Full time

**Hours**:17.5 hours per week, Monday - Friday (8am - 11.30am) during the school's term-time 37 weeks.

**Location**:Arlington Manor, Snelsmore Common, Newbury, Berkshire, RG14 3BQ (There is currently no flexibility for hybrid working)

**Responsible To**: Office Manager

**General**:
Mary Hare educates 240 profoundly deaf children at its residential school in Berkshire and we pride ourselves on our pupils’ achievements at GCSE, A Level as well as B Tech and Vocational Courses. We offer the opportunity to teach highly motivated children, in small classes, where we can make a real difference at this national centre of excellence for deaf education. No knowledge of sign language is required, as we follow an auditory/oral philosophy.

The office is responsible for all administration tasks for the education side of the school including arranging and preparing Annual Review meeting for over 200 pupils who have EHCPs. The office is key in supporting all teaching staff.

**The Role**:
The Attendance Officer will be responsible for providing effective administrative support, inputting attendance and punctuality procedures. This person must be a ‘people person’ with liaising with the different departments to gather attendance data, is pleasant and able to remain calm in a very busy school office.

**Main Duties and Responsibilities**:

- Input and maintain all relevant absence data into SIMS and other relevant systems
- Liaise with reception for students arriving late to school and follow up with appropriate action
- Regularly send parents Attendance reports/letters, highlighting any low percentage attendance
- Support the Office Manager by implementing attendance procedures throughout the school
- Co-ordinate and communicate information to relevant staff, agencies and parents
- Assist with sending Exclusion/ Behaviour letters and arranging readmittance meetings.
- Attend relevant meetings as requested by the Office Manager and record notes/minutes if required

**Person Specification**

**Education Attainment**
- General Secondary Education or equivalent (English and Maths essential)

**Knowledge and Experience**

**Essential**

**Desirable**
- Demonstratable competence with Microsoft Office and Outlook
- Experience with SIMS
- Experience with Excel

*
- Experience working in an educational environment
- Experience with Mail merge
- Experience of note taking

**Skills and Personal Qualities**
- Excellent communication skills to enable effective dialogue with colleagues, staff, visitors and students
- Organised and self-motivated, with a proven record for meeting targets and deadlines
- Able to perform well and remain professional whilst under pressure
- Dedicated team-player, who strives for excellence and leads by example
- Proven high communication skills, oral and written in order to produce detailed reports and memos
- Ability to act as minute taker as directed by senior managers
- Tactful and discreet, whilst mindful of observing Safeguarding and professional standards
- Displays a smart and professional appearance, representing the School in a positive manner
- Reliable and stable
- Well-developed problem-solving skills
- Enthusiastic, with an eagerness to learn new skills and a commitment to personal continuous development
- High level of accuracy and attention to detail
- Good numeric and computer skills (Microsoft Outlook essential)

**Essential Values, Behaviours and Attitudes**

All employees are expected to actively promote and demonstrate the six core values of the school:

- Learners First
- Community is Key
- Integrity & Respect
- Empower & Energise Others
- Being Accountable
- Excellence

**Benefits**:
As well as an inclusive and supportive work environment, and a stunning location benefits also include a generous pension scheme, subsidized canteen, free on-site parking, discounted tickets for Arlington Arts Centre and a 24/7 Employee Assistance Program.

**How to Apply**

Interview Dates**:Friday 23rd February & Monday 26th February**

**Applications will only be considered via a completed Application Form; CV’s cannot be accepted.**

**Mary Hare | Arlington Manor | Snelsmore Common | Newbury | Berkshire | RG14 3BQ**

**Job Types**: Part-time, Permanent

**Salary**: £12,129.46-£13,257.50 per year

Expected hours: 17.5 per week

**Benefits**:

- Additional leave
- Company pension
- Cycle to work scheme
- Employee discount
- Enhanced maternity leave
- Free parking
- Life insurance
- On-site parking
- Referral programme
- Sick pay

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

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