Data Administrator
6 months ago
**Title: Data Administrator**
**Reports to: Operations Manager**
**Specific Responsibilities**
**_General Office:_**
- **Data processing**:
- Daily record keeping via internal trackers
- Adding container inventory details into order management system.
- Submitting VGMs and requesting Terminal Weighs. Investigating and issues with relevant hauliers or shipping lines
- Ensuring prompt receipt of container details and chasing suppliers as necessary
- Checking of export paperwork received from suppliers to ensure data is accurate and paperwork is compliant with Environment Agency requirements
- Reporting on low weights
- Amending order management systems and internal trackers to reflect any changes after shipments have sailed or inventory items entered into order management systems. Ensuring these changes are communicated to the wider team.
- Creating commercial invoices and packing lists for all European collections
- **Other duties**:
- Assisting the documentation team in preparing export documentation for release.
- Compiling and sending all shipment plans to overseas customers
- Checking packing list data to ensure compliance with order specifications
- Submitting data to the Environment Agency for export compliance
- Arranging courier collections
- Providing comprehensive assistance to members of staff as and when required.
**Measures of Performance**
- Reliability/dependability as measured by attendance record.
- Accurate and Prompt Sales Administration performance by IFP (UK)
- Customer satisfaction with Sales Service by IFP (UK)
- Innovation in reducing/simplifying admin load of office.
- Maintenance of high standards of tidiness in office.
Knowledge and Skills Required
**General**
- Attention to detail
- Accuracy
- Numeracy
- Ability to prioritise
- Innovative use of Systems to improve/ease administrative load
- Planning, prioritising ability
- Strong written and oral communication skills
**IT**
Microsoft Office, Microsoft Internet Explorer, Microsoft Windows 10
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