Finance Assistant

6 months ago

Poole, United Kingdom Vizst Technology Full time

**Job **_summary_**:

- Managing the Purchase Ledger, ensuring it is accurately maintained and process deadlines are met

Responsible for accurate and timely processing of all accounts payable transactions
- To ensure suppliers are paid in accordance with agreed terms and conditions
- To support the delivery of the Financial Strategy

**Critical **_purpose_** **of role**:

- Retain and grow revenue in line with Vizst’s growth targets against an assigned set of accounts
- Build and execute a contact strategy for each acct based upon their requirements
- Build and execute an account plan for each acct based upon their requirements
- Build strong relationships with decision makers across the accounts
- Act as a single point of contact for queries or issues, and liaise with the relevant internal department(s) to bring them to a swift conclusion
- Respond to inbound sales enquiries quickly liaising with the relevant team to win new business
- Proactively identify new business opportunities across the account base and work with the relevant department(s) to win the business
- Achievement of all targets and KPIs
- Develop the skills and knowledge required to sell Vizst’s full portfolio of products and services in accordance with end user requirements
- Manage all opportunities effectively via Vizst’s CRM system in accordance with Vizst’s principles
- Maximise revenue by cross and up selling, whilst adhering to Vizst’s sales principles
- Provide a monthly report as required by Vizst’s Sales Management
- Take responsibility for building and maintaining industry and competitor knowledge, sharing knowledge with the wider virtual team as appropriate
- Respond effectively to inbound enquiries relating to new or existing customer requirements
- Provide support to Vizst’s field based sales team as and when appropriate
- Take a continual improvement approach to all elements of the role and feedback to Sales Management
- Maintain a high level of professionalism at all times
- Other duties from time to time as directed by sales management

**Main **_responsibilities_**:

- Being the first point of contact for all purchase ledger enquiries queries, both internal and external
- Liaise with Procurement to resolve any purchase invoice issues and be responsible for ensuring all disputes are resolved in a timely manner
- To be vigilant and make recommendations for efficiency savings and cost saving
- Process banking receipts and payment transactions on a daily basis and managing cash reconciliations
- Setting up of new supplier accounts and maintaining existing account details
- Monthly reconciliation of supplier statements
- Process employee expense claims and payments
- Execute the purchase ledger function, posting transactions and seeking approval where necessary
- Assist with management accounting tasks including accruals, prepayments, balance sheet reconciliations and maintaining the fixed asset register
- Liaise with CFO to agree with suppliers regarding payment expectations and payment plans as necessary
- Identify and improve any internal purchase ledger control issues
- Supporting with inventory reporting
- Compile Company reports and assist with returns as required (VAT, CSO etc)
- Developing relationships with staff across the business to provide information and support as required throughout the month
- Report and make recommendations to improve on the Company’s use of accounting software, aiming to increase automation where appropriate
- Ad-hoc support to the CFO
- Perform any other reasonable duties consistent with the role as required

**Personal **_specifications_**:
**This role would suit someone who meets the following criteria**:

- **Time Management**:Able to work under pressure to meet strict deadlines
- **Transactional**:Able to handle volumes of transactions accurately and to timescale
- **Knowledgeable**:Technically and professionally competent
- **Communication**: Able to communicate complex problems clearly
- **Commercial**:Understands wider business environment and impact of own output on rest of business

**Behaviours**:

- Trusted advisor, willing to provide a detailed and accurate financial insight at all times
- Strategic thinker, motivated by execution and delivery of an agreed agenda
- Self-developing and self-motivating, encourages high standards in others
- Able to demonstrate our values of being proud, expert, creative, collaborative, honest and customer first

**Relevant Experience and Qualifications**:
**Mandatory**:

- A minimum 3 years’ experience in a similar position
- Good knowledge of general accounting
- Competent and confident with Microsoft Office, particularly Excel

**Preferred**:

- Experience with cloud-based ERP system Sage Intacct
- Attained or studying towards AAT or CIMA/ACCA

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