Executive Assistant to An Executive Director

3 months ago

London, United Kingdom Page Personnel Full time

A great opportunity to work for a Government organisation.
- 12 month FTC

**About Our Client**:
Executive Assistant to an Executive Director in a Government organisation in London:

- FTC - 12 months
- £34,113 - £38,325 salary
- Expectation to be on-site 3-4 days per week, Canary Wharf
- Start dates on 27th Nov or 11th Dec
- Vetting to be completed before the start date; right to work check, DBS check, 3 years referencing

Executive Assistant to an Executive Director:

- Leading on the management of the ED's diary and inbox, tracking progress and proactively alerting them to emerging issues / dealing effectively with conflicts and exercising sound judgement in prioritising appointments
- Supporting the ED as an Executive Board member and in their role chairing relevant Committees
- Preparing a daily pack including schedule of meetings with brief details and supporting paperwork where appropriate
- Reviewing forthcoming engagements to proactively anticipate and confirm whether papers are being prepared, which require review or advance preparation, to consistently ensure the ED is prepared for all internal and external engagements
- Collating and reporting management information in collaboration with the Enforcement Senior Business Manager
- Completing document production in a timely manner and working with teams to ensure the ED's input is provided when required
- Organising travel and accommodation and processing expenses in line with policies and transparency procedures

**The Successful Applicant**:
Executive Assistant to an Executive Director:
Managing a Quality Service, Delivering at Pace, Making Effective Decisions, Communicating and Influencing, Working Together:

- Evidence of strong administrative and organisational skills, with experience of successfully prioritising multiple work tasks to meet strict deadlines.
- Proficient with document production and document management in a timely and accurate manner, with the ability to pay strict attention to detail at all times, and excellent ICT capability and skills, particularly with Microsoft Office programmes.
- Ability to work effectively as part of a team as well as without close supervision, being responsible for own workload and supporting others in the delivery of work.
- Demonstrable research and analysis skills, with experience of gathering, summarising and presenting information for varying audiences.
- Evidence of strong communication and influencing skills, with experience of representing organisations to external stakeholders

**What's on Offer**:

- Executive Assistant to an Executive Director
- Government organisation, Canary Wharf, London
- FTC for 12 months
- £34,113 - £38,325 salary
- Civil service pension scheme
- 25 days holiday + bank holidays
- Whilst some hybrid working is available, there would be an expectation to be on-site 3-4 days per week
- Start dates on 27th Nov or 11th Dec
- BPSS vetting to be completed before the start date, including face to face meeting to screen right to work, DBS check, 3 years referencing

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