Executive Assistant to Executive Director

7 months ago

London, United Kingdom Ministry of Justice Full time

Salary
- £31,169 - £32,760

Number of jobs available
- 1

Detail of reserve list
- 12 Months

Region
- London

City/Town
- London

Building/Site
- London CTS Royal Courts of Justice, WC2A 2LL

Grade
- EO

Organisation Grade for MoJ
- EO

Post Type
- Fixed Term, Loan, Secondment

Duration of appointment
- up to 12 months

Working Pattern
- Full Time

Role Type
- Administration / Corporate Support

Job description

**Executive Assistant to the Executive Director of the Judicial College - Chief of Staff Team**

**Grade** - EO

**Contract Type -** Permanent

**Working pattern **- Full-time

Location

This position will be based in London CTS Royal Courts of Justice, WC2A 2LL

About the job

**Overview**

This is an exciting chance to work in the central and fast-paced Chief of Staff Team in the Judicial College. The role provides a unique opportunity to interact with key stakeholders and senior judiciary. Your role will be integral to the efficient running of the College, ensuring that the workload of the Executive Director is managed effectively. The role would suit someone with previous experience in a Personal Assistant/Diary Manager, Business Management or someone with Private Office experience with strong organisational and communication skills.

**Role Description**

This role will include providing executive assistant support to the College’s Executive Director (SCS), but also to provide resilience in the support we provide on managing the diaries of the three Directors of Training (who are members of the judiciary). Our team works to ensure that they are in the right place, with the right people, at the right time to support priority outcomes.

Your responsibilities will include:

- Proactively managing the diary of the Executive Director, resolving conflicting scheduling requests and ensuring their time is managed efficiently;
- Rearranging and prioritising engagements, considering the sequencing, rhythm and long-term effects of altering appointments in the diary;
- Corresponding with both College officials and senior judiciary on behalf of the Executive Director;
- Thinking ahead and liaising with colleagues to ensure the Executive Director has the papers and information they require and adequate time for reading and consideration;
- Preparing the Executive Director for their regular organisation-wide meetings;
- Co-ordinating meetings (including room booking/ensuring appropriate digital arrangements are in place, greeting and escorting of visitors/use of digital lobbies, printing/organising of agenda and meeting papers);
- Arranging travel and overnight accommodation;
- Providing wider administrative support such as recruitment and other workforce matters.

Please note however, the work is not limited to this and will change according to business need.

Although this role will be based in London, the Judicial College also has staff based in Loughborough, Leeds and Glasgow and some travel to the difference offices may be required for staff engagement purposes.

You will also be a proactive and flexible member of the Strategy, Governance & Change team, contributing to the overall impact and professionalism of the team, including undertaking any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

**Overview of the team structure**

The Chief of Staff Team support the Executive Director and the senior leadership of the College to deliver against their corporate roles and responsibilities. You will have the opportunity to assist in some of these areas: recruitment, business continuity, reward and recognition and any other areas required by the business. Once you are settled in the role there will be the opportunity to develop further by taking on other corporate responsibilities.

The Chief of Staff Team sit within the Strategy, Governance & Change team in the Judicial College. This is a key central team that supports the Senior Leadership of the College including the Executive Director, the three Directors of Training (senior judges from the Courts and Tribunals who are on secondment to the College) and the governing structure of the College. The team provides secretariat support to the College Board and second-tier committees, administers new membership of the committees and College judicial training teams and develops policies that underpin the governance, strategy, accountability and direction of new training initiatives for the College.

**The Judicial College**

The principal role of the Judicial College is to support the Lady Chief Justice and the Senior President of Tribunals in fulfilling their responsibilities for training the judiciary in an ever-evolving justice system. Working with the College Board, the Judicial College supports these senior members of the judiciary in setting the direction for training and ensuring the right support is in place to provide advice on the design and delivery of training, deve

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