Construction Administrator

3 weeks ago


Welwyn Garden City, United Kingdom Fawkes & Reece Full time

**Location**: Welwyn Garden City
**Salary**: £25K- £26K per Year
**Contract**: Long Term Contract
**Type**: Full Time

**Reference**: wsaijca_1699617180
**Posted**: November 10, 2023

Construction Administrator
Fully office based

Welwyn Garden City

Perm - £26k

An exciting and great opportunity to join a leading and thriving construction organisation based in Hertfordshire.

Our client is looking for an experienced Administrator who will be responsible for the day-to-day running of the office and operations department.

The Role:

- Organise and schedule meetings/appointments.
- Manage and organise office operations, procedures and filing systems.
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
- Ensure that results are measured against standards, while making necessary changes along the way.
- Allocate tasks and assignments to Contracts Administrators and monitor their performance to ensure maximum productivity.
- Coordinate schedules, appointments, and bookings.
- Communicate with customers and suppliers regarding inquiries and complaints.
- Manage internal and external relations.
- Maintain a safe, secure, and friendly work environment.
- Review Sub-Contract Orders and liaise with company Directors and Contractors regarding queries and changes that may be required.
- Chase clients for start dates and payment of pro-forma invoices
- Liaise with clients as required and update the company system with correspondence.
- Complete credit checks where required.
- Complete QMS documents and create job folders for each project.
- Liaise with the Accounts Department regarding pro-forma payments.
- Preparation of risk assessments, methods statements and COSHH.
- Liaise with Contracts Managers regarding site and delivery requirements.
- Retrieve quotations from suppliers, assess the quotations against job costings and send purchase orders to the chosen supplier.
- Submit upcoming deliveries/purchase orders on to the company system.
- Check and approve supplier invoices.
- Input delivery and collection notes on to the company system.
- Act as interface between site operatives and Contracts Managers.
- Gather data and prepare on behalf of the Operations Director for meetings.
- Provide company updates for social media and the website.
- Upload photos on to the company system from site visits and completed projects.
- Cross reference and archive job files.
- Screening of phone calls.
- General ad hoc duties as required by the company
- Other such reasonable duties as instructed.
- Strong administration experience (preferably in the construction sector)
- GCSE/A levels (or equivalent)


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