Data Officer

5 months ago


Nottingham, United Kingdom Nottingham University Hospitals NHS Trusts Full time

Generation of reports for the Directorates Information/record systems and services to include (but non exhaustive), Crown T&A, CAFM, Bravo, DATIX, CASS, and any manual record systems. Ensure the Estates Department master structural floor plans on the CAD system are up to date. Produce CAD drawings of buildings on site, and others as required from the original plans. Alter drawings to take account of structural alterations or additions e.g.

pipe work runs, cable runs or the location of fire protection systems etc. Supply copies of CAD drawings for all purposes, as required, and in connection with a wide variety of revenue and capital schemes. Be responsible for ensuring the CAD/space management system databases holding information relating to all the rooms within the Trusts buildings, are up to date. Updating them as necessary due to alterations in the building stock, different data requirements etc.

Process system change requests in agreement with the Information & Property Manager from end users, in order to resolve problems and update the systems. This will include moving access, unlocking passwords, data backups, IG Auditing for example. Produce reports on behalf of the Directorate for Trust Annual Returns, Monthly Monitoring or for External bodies. Will visit end users regarding technical issues if a problem cant be resolved, liaising with the Information & Property Manager/ICT Services or system provider to resolve.

To ensure Information Governance processes are in place and records retained/disposed of in line with relevant legislation/policy. To ensure information flows and information asset registers are updated and valid. To support the IAO (Information Asset Owner) and the IAA (Information Asset Administrator) to ensure Information Governance processes are in place and records retained/disposed of in line with relevant legislation/policy. Information Governance Provide advice to EFM Heads of Services and Managers of EFM to ensure records are complaint with the NHS and NUH record management retention periods and IG Policies.

To ensure all system records are disposed of in line with legislation and Trust Policies. To ensure any Information Governance breach is reported on Datix and investigated accordingly General Working with the Directorate to develop new or update existing IT or manual information / record systems, but not limited to CAFM Web based Property Management Compliance software DATIX Trust Incident reporting Tool Bravo Capital projects Manual records Including files / registers / archive / library Information asset register / flows Crown T&A or manual payroll summary reporting CASS Compliance tool To undertake, maintain and develop regular ad hoc reports using a broad range of tools and techniques, and to provide detailed advice to the Directorate. To improve methods of information presentation and the development of existing systems, to provide day to day support and train end users to understand and use information provided. Attendance at any relevant meeting including directorate meetings, in order to effectively undertake the role.

To undertake the completion and submission of certain statutory activity returns within the timescales outlined e.g., Mandatory Training/Appraisal reports. Assist the Directorate to identify and resolve a range of problems e.g., software errors, data errors and reports. Manage and maintain the Directorate website, creating pages, document areas, lists and user restrictions to areas within the site (using SharePoint) that promotes the Directorate in a professional manner. To undertake the role of Datix Superuser for the Directorate, providing support andrefresher training for all Directorate users when required.

To undertake ad hoc requests for analysis of data using various procedures (Pivot Tables, VBA Macros etc) to provide information for Benchmarking and Key Performance Indicators. It is the responsibility of the post holder to ensure that all duties are carried out to the highest possible standard and in accordance with current quality initiatives within the area of work. The post holder is responsible for data quality and complying with the policies, procedures, and accountability arrangements throughout the Trust for maintainingaccuracy and probity in the recording of the Trusts activities. To undertake any other duties that may reasonably be required.


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