Data Officer

2 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

An exciting secondment opportunity for initially 6 months has arisen for a Records Officer at Nottingham University Hospitals NHS Trust to join our busy Property Team within the Estates & Facilities Division.

The post holder will work as part of a dynamic, multi skilled team in developing, designing, and maintaining new and existing IT tools to support the Directorate and its information governance processes, using various tools including Office, SharePoint and manual systems.

This will be achieved by working closely with all members of the EFM team and wider Trust providing information and data as required across the team, the post holder will provide detailed CAD plans and graphical space utilisation data across the Trust and carry out site surveys to ensure the Property teams data is accurate at all times.

In addition to the below summary, you need to familiarise yourself with the full Job Description and Person Specifications documents attached to this advert.

You will ensure the Estates Department master structural floor plans on the CAD system are up to date. Produce CAD drawings of buildings on site, and others as required from the original plans. Supply copies of CAD drawings for all purposes, as required, and in connection with a wide variety of revenue and capital schemes.

You will be responsible for ensuring the CAD/space management system databases holding information relating to all the rooms within the Trust’s buildings, are up to date. Updating them as necessary due to alterations in the building stock, different data requirements etc.

You will supply reports on a regular basis, on demand, to whoever requires them, you will also provide training across the team teaching our colleagues how to run and create reports.

With over 20,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career

Nottingham University Hospitals NHS Trust is a large acute hospital spread across 3 sites in the City delivering excellent care to local residents.

Based on the City Campus but our services based across all our sites, we promote flexible working with a blended working from home arrangement and we always promote teamwork and enjoying the job you do.

Generation of reports for the Directorates Information/record systems and services to include (but non exhaustive), Crown T&A, CAFM, Bravo, DATIX, CASS, and any manual record systems.

Ensure the Estates Department master structural floor plans on the CAD system are up to date. Produce CAD drawings of buildings on site, and others as required from the original plans. Alter drawings to take account of structural alterations or additions e.g. pipe work runs, cable runs or the location of fire protection systems etc.

Supply copies of CAD drawings for all purposes, as required, and in connection with a wide variety of revenue and capital schemes.

Be responsible for ensuring the CAD/space management system databases holding information relating to all the rooms within the Trust’s buildings, are up to date. Updating them as necessary due to alterations in the building stock, different data requirements etc.

Supply reports on a regular basis, on demand, to whoever requires them

To ensure the Estates database is updated - record drawings from revenue and capital schemes.

Act as the first point of contact for enquiries from end users.

To manage with the Information and Property manager requests for changes to the above systems in a timely and efficient manner.

To generate and provide the information required for Annual SIRO Report and other statutory returns.

To ensure the Directorates Information flows and information asset registers are kept up to date and compliant with legislation and Trust Policies.

To ensure the Directorates website is up to date and changes made when required.

**Internal systems and software**: DATIX/CAFM//Bravo/CASS

Process system change requests in agreement with the Information & Property Manager from end users, in order to resolve problems and update the systems. This will include moving access, unlocking passwords, data backups, IG Auditing for example.

Produce reports on behalf of the Directorate for Trust Annual Returns, Monthly Monitoring or for External bodies.

Will visit end users regarding technical issues if a problem can’t be resolved, liaising with the Information & Property Manager/ICT Services or system provider to resolve.

Ensuring regular archiving and business continuity processes are in place for all systems used.

To ensure all systems recor

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