Senior Admin Officer

6 months ago

Birmingham, United Kingdom Ministry of Justice Full time

Salary
- £25,310 - £30,968

Number of jobs available
- 1

Detail of reserve list
- 12 Months

Region
- East Midlands, West Midlands

City/Town
- Birmingham

Building/Site
- NMS Centre City Tower (19th), B5 4UA

Grade
- Other

Organisation Grade for HMPPS
- NPS Pay Band 3 National

Post Type
- Fixed Term

Duration of appointment
- up to 31/3/25

Working Pattern
- Full Time

Role Type
- Operational Delivery

Job description

**Overview of the Job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff.

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time.

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance **your own performance**
- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**
- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary. Using data to identify trends and taking appropriate action to maintain and enhance

  • Admin Officer

    6 months ago

    Birmingham, United Kingdom Environment Agency Full time

    Number of jobs available- 2 - Region- West Midlands - City/Town- Birmingham - Building/Site- AQUA HOUSE BIRMINGHAM B3 1AQ - Grade- Staff Grade 3 - Post Type- Permanent - Working Pattern- Full Time - Role Type- Administration / Corporate Support - Salary Minimum- £25,042 - Job description- Are you a people person searching for an interesting administrative...

  • Office Admin

    6 months ago

    Birmingham, United Kingdom Livingwell Supported Housing Full time

    Livingwell Supported Housing Ltd provides high quality services to vulnerable adults within the local community. As a admin assistant it is an important role within the organisation. The role is varied and challenging and offers the opportunity to be part of team, which strives for excellence. **DUTIES AND RESPONSIBILITIES** - To work alongside support and...

  • Office Admin

    7 months ago

    Birmingham, United Kingdom Livingwell Supported Housing Full time

    Livingwell Supported Housing Ltd provides high quality services to vulnerable adults within the local community. As a admin assistant it is an important role within the organisation. The role is varied and challenging and offers the opportunity to be part of team, which strives for excellence. **DUTIES AND RESPONSIBILITIES** - To work alongside Management...

  • Project Support/admin Officer

    7 months ago

    Birmingham, United Kingdom Mikrolink Telecommunication UK Ltd Full time

    **3Mikrolink **has an exciting opportunity for a **Project Support Officer** to join our friendly team on a **full time, permanent** **basis, **in **Birmingham. **In return, you will receive a **competitive salary along with great company benefits.** **About us**: **Mikrolink **is a global system integrator and telecom products supplier that carries out all...

  • Admin Assistant

    7 months ago

    Birmingham, United Kingdom Rubicon Consulting Full time

    **Rubicon Consulting **is a recruitment business supplying contract and permanent staff in the Power, Utilities and Telecoms market. We are currently recruiting foran **Admin assistant **to join our team in **Hockley Heath.** You will join our admin and payroll team who provide admin and back office support to our sales and recruitment team. Duties can be...

  • Office Admin Assistant Required

    6 months ago

    Birmingham, United Kingdom Global Recycle Group Limited Full time

    GRG is WEEE recycling company is based in Birmingham, West Midlands. We have a vacancy for office and admin assistant in our office. **Requirements**: - Excellent IT Skills - Basic understanding of Web Developement - Communication - Written and Verbal - Good Numeracy Skills - Customer Service / Client Focused - Organisation Skills - Confidence -...

  • Sales Admin

    6 months ago

    Birmingham, United Kingdom RSD Recruitment LTD Full time

    **Admin/Order Processor** **Duddeston** **£23,000 to £26,000** Are you looking for an exciting opportunity to join a dynamic team in Birmingham? We're seeking a proactive and detail-oriented individual to fill the role of Office Administrator at our growing branch. Located in Birmingham, our office is at the heart of the action. **Responsibilities**: -...

  • Admin Support Assistant

    6 months ago

    Birmingham, United Kingdom Yolk Recruitment Full time

    **Admin Support Officer - 6 weeks -24.5 hours per week - Immediate Start** **The Opportunity** Yolk Recruitment Public Sector & Not-for-Profit team has partnered with a large public sector organisation to recruit a Legal Officer to join their team. They are an extraordinary organisation with a diverse workforce and inclusive culture. You'll be joining n...

  • Admin Assistant

    4 weeks ago

    Birmingham, United Kingdom Castle Fine Art Full time

    We have an exciting opportunity for an Admin Assistant to join our office within the HR team.This entry level position is a full time, permanent role, working 37.5 hours per week, between Monday and Friday.However, for the right candidate we can offer this role as an apprenticeship, working four days in the office with a day on-site at a local college or...

  • Business Support Admin

    6 months ago

    Birmingham, United Kingdom Mitie Full time

    We are looking for a QC Administrator to join our Mitie FRA Team to provide administrative support in a varied and interesting role. **Main Duties** - Spelling and grammar quality checks for FRA reports - Data quality checks for FRA reports - Monitor and push project data through internal systems within agreed timescales, escalating any issues or concerns...

  • Parking Admin Assistant

    7 months ago

    Birmingham, United Kingdom Euro Parking Services Limited Full time

    **About Us** Euro Parking Services is an established Car Parking Management Company, with extensive and comprehensive experience in the UK parking control industry. We manage and operate in over 500 car parks across the UK, 24 hours a day and 365 days a year. As a **Parking Admin Assistant** your responsibilities will include: - Coordinate office...

  • Parking Admin Assistant

    7 months ago

    Birmingham, United Kingdom Euro Parking Services Limited Full time

    **About Us** Euro Parking Services is an established Car Parking Management Company, with extensive and comprehensive experience in the UK parking control industry. We manage and operate in over 500 car parks across the UK, 24 hours a day and 365 days a year. As a **Parking Admin Assistant** your responsibilities will include: - Coordinate office...

  • Business Support Officer

    6 months ago

    Birmingham, United Kingdom Cleantech People Full time

    **What's involved with this role**: **Job Ref: BCT RQ1261148** **_A DBS disclosure is listed as a requirement for this role_** **_Hybrid working, (once initial training in the office is completed)._** A Business Support Officer /Admin Officer is needed on a temporary basis to join a Children's Trust team. The team are looking for someone with some...

  • Admin Assistant

    2 weeks ago

    Birmingham, United Kingdom The Recruitment Group Full time

    The Recruitment Group are hiring for an Admin Assistant in Birmingham.As an Admin Assistant you will provide extensive business administration support to the sales and aftersales team.You will be the first point of contact for customers visiting site and all phone/email correspondence, so you will be professional with a flair for great customer...

  • Admin Officer

    6 months ago

    Birmingham, United Kingdom Brook Street Full time

    Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone. Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on...

  • Admin Officer

    7 months ago

    Birmingham, United Kingdom Brook Street Full time

    Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone. Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on...

  • Senior Insolvency Admin- Birmingham

    7 months ago

    Birmingham, United Kingdom Aimée Willow Connex Full time

    Senior Insolvency Admin - Birmingham Insolvency Birmingham - West Midlands The Role We are looking for a Senior Insolvency Case Administrator with at least 3 years experience in corporate insolvency to join our Birmingham Office. The role will predominately involve a mixture of Liquidations, Receiverships and Administrations alongside assisting with...

  • Office Management Leader

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Hays Senior Finance Full time

    About the PositionWe are seeking a skilled Office Management Leader to join our team at Hays Senior Finance. As a Senior Financial Analyst, you will be responsible for implementing a new Financial Planning and Analysis (FP&A) system. This is a key focus area for our client, who is undergoing significant transformation and growth.The ideal candidate will have...

  • Senior Office Administrator

    6 months ago

    Birmingham, United Kingdom Integer Resourcing Limited Full time

    My client is a small **Financial Services **provider based in **Birmingham City Centre**. Due to continued success and growth they are currently recruiting for a **Senior Office Adminstrator** to support both the Operations Director and Compliance Director. Reporting the senior management this is a varied role with exposure to Compliance, Audit, HR and IT....

  • Admin Officer

    6 months ago

    Birmingham, United Kingdom Brook Street Full time

    Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone. Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on...