Records Management Lead

6 months ago

London, United Kingdom Department of Health and Social Care Full time

**Details**:
**Reference number**:

- 357060**Salary**:

- £53,116- National: £53,116 London: £57,114- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Grade 7**Contract type**:

- Permanent
- Loan
- Secondment**Length of employment**:

- This role is being advertised on a permanent basis. If preferable, Loan or Secondment options will also be available for existing Civil Servants (Loan) and applicants from accredited NDPBs or any other employer (Secondment).**Business area**:

- DHSC - Group Operations - Workplace, Information, Security & Technology Directorate - Departmental Records Office**Type of role**:

- Knowledge and Information Management**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Burnley, Leeds, LondonAbout the job

**Job summary**:
In DHSC, we are proud of our purpose - to enable everyone to live more independent, healthier lives for longer. To achieve this, and create a great place to work, we have four values: we are inclusive, we constantly improve, we challenge, and we are agile. If this sounds like an environment you’d like to work in, we’d love to hear from you.

The Departmental Records Office (DRO) are custodians and managers of the history of the Department of Health and Social Care and more than 200 former healthcare organisations through the records they have created. We are responsible for ensuring that DHSC delivers on our obligations to manage records against the Code of Practice issued under Section 46 of the Freedom of Information Act (2000) and the Public Records Act (1958). The DRO ensures DHSC meets its legal and public accountability obligations through enabling the creation, curation and exploitation of its corporate record. A core corporate function of the Department formed of GKIM professionals, the DRO plays a critical role in supporting all departmental activity. Leaders in records and information management, the DRO sets the strategy for these disciplines on behalf of the Department, actively engaging with corporate and policy functions alike to drive information culture and practices forwards.

**Job description**:
The Records Management Lead is a G7 position in the DRO team, responsible for developing and delivering a records management capability for physical, hybrid and born digital records.

Engaged with colleagues across Government, the successful applicant will oversee delivery of operational RM services within the Departmental Records Office as well as driving a positive RM culture across the Department.

Overseeing searches of legacy information, the RM lead will have strong links with Information Rights teams as well as supporting Policy areas to exploit value from our records.

An experienced Government Knowledge and Information Management professional, they will demonstrate Practitioner and Expert level skills from across the Framework.

**Person specification**:

- Setting direction for the Department’s Records Management (RM) function encompassing born digital, hybrid, and hardcopy records and our requirement for digital continuity
- Implementing policy covering both hardcopy and digital record lifecycle, ensuring adequate retention periods and disposal processes are in place and adhered to
- Overseeing appraisal, selection, and sensitivity review processes for physical and born-digital content
- Support the G6 Departmental Records Officer, acting as Deputy DRO when required and providing leadership within the DRO team
- Monitoring performance and managing finances for third party suppliers of RM services
- Developing sustainable digital solutions to complex RM challenges
- Implementation of technology assisted selection and sensitivity review for unstructured digital records.
- Working with the National Archives to ensure compliance with regulatory requirements for the transfer of records for permanent preservation
- Enhancing records management culture, developing policies and procedures, and improving the RM service for DHSC and wider Healthcare stakeholders
- Leading teams responsible for M365 eDiscovery and other enterprise search tools
- Monitoring, reporting and mitigating risks to records in line with broader Information Risk practices
- Collaborating with the Information Management Lead on file plans and naming conventions for the organisation

**Key skills and experience required for the role**

Essential
- Excellent proficiency with M365 tools including Sharepoint and eDiscovery
- A GKIM professional with extensive experience of Public Sector records
- Proven leadership skills
- Strong communication & stakeholder management experience
- Good working knowledge of appraisal, selection, sensitivity review and transfer processes

Desirable
- Previous line management or team management responsibilities
- Professional qualification in a related field
- Training

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