Records Management Assistant

5 months ago

London, United Kingdom Alexander Mae Full time

**The Company**:
Our client is the UK’s leading provider of support services to the legal sector with more than 800 people based in 45 client sites. They provide quality of support delivered to partners and fee-earners.

**The Job**:
As a Records Management Assistant our client who is based in central London (St Pauls’ Tube Station) are seeking someone with previous records management experience, ideally gained in a law firm. In this role you will be responsible for delivering exceptional customer service to clients within a corporate law firm environment. Responsibilities will include: file creation, labeling, retrievals, transfers, destruction, tracking and also document scanning. This position requires regular professional written and verbal communication with clients, and other departments. You will also be responsible for the coordination of records scanning and retrieval projects with other departments and external vendors is also required for this position.
- Experience in data management and the digitisation of hard records
- Ability to learn new technologies and adapt to changing priorities and modes of work in a virtual environment
- Following all established internal Records procedures
- Creation of new files and revision of existing files
- Data entry into the records management database
- Adhering to document retention policies
- Labeling, moving and shelving files
- Follow-up on checked-out files as needed
- Process and file incoming records
- Participate in diverse ongoing Records projects regularly
- Coordinate and track scanning projects between Records and other departments
- Daily scanning of documents using computer desktop scanners and Adobe PDF
- PDF quality control, profiling and saving to the Document Management System
- Using a handheld barcode scanner to track the location and movement of internal files
- Track and retrieve files from internal or external locations as needed for client requests
- Processing inactive and closed files in preparation for transfer to off-site storage
- Work with offsite storage vendors on retrieval/storage of files via web interface or phone

**The Person**

For this role they are looking for someone who has already **gained experience in management records** (ideally this would be in a legal or professional services environment).
- Excellent attention to detail and strong consistent task focus
- Professional, effective written and oral communication skills
- Excellent interpersonal and teamwork skills
- Effectively complete tasks without constant supervision
- Ability to multi-task and meet multiple deadlines
- Intermediate Windows 10 based computer skills required
- Good working skills in Microsoft Word, Excel and Outlook required
- Record Management Software (LegalKEY, MDY FileSurf, IRM)
- Must be able to lift up to 50 lbs. and push carts full of files on a regular basis

**The Benefits**:
25 days holiday plus bank holidays, Private Medical Insurance, Life Insurance/Life Assurance, Company Pension, Corporate Eye Care, Personal Accident and Company Sick Pay. Additional benefits such as Dental Insurance, Childcare Vouchers, Gym Membership, Charity Donations, Employee Offers, Retail Vouchers and Season Ticket Loan are offered at a discount on a salary sacrifice basis.

**The Location**:
**London (EC2V) - 100% office based.**

**The Salary**:
£30,000

**The Hours**:
Monday - Friday 9am - 5.30pm

INDHS

**Job Types**: Full-time, Permanent

**Salary**: £30,000.00 per year

**Benefits**:

- Employee discount
- Life insurance
- Referral programme

Flexible Language Requirement:

- English not required

Schedule:

- Monday to Friday

Work Location: In person

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