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Executive Assistant

4 months ago

London, United Kingdom Marsh Full time

**Executive Assistant** **- Marsh Aviation - London - Maternity Cover - 12 month FTC**

**The company: Marsh**
- Marsh is a leader in insurance broking and innovative risk management solutions, we help clients succeed by defining, designing, and delivering innovative industry-specific solutions that help them effectively manage risk with over 35,000 colleagues operating in more than 130 countries.
- countries.

**The role**:Executive Assistant**
- This Executive Assistant will be responsible for providing ongoing administrative and business support to all 30 strong Marsh Aviation colleagues in our London flagship office.
- The primary focus of the role will be to book trips (flights, hotels, etc.), manage visitors, arrange itineraries, pay expenses, take notes, book meeting rooms, etc.
- Please note that this is a 12 month (maternity cover) FTC to begin with and will be mainly office based (minimum 4 days per week) due to the collaborative nature of the work.

**What can you expect?**
- Support consultants and teams with all other ad hoc requests - data entry, record meeting notes, production of Management Information and Reports
- Support consultants with client engagement and booking meetings (both internal and external)
- Support the business with financial management activities e.g. invoicing
- Provide general business support at your specified Mercer location, or remotely to other locations as demand requires

**What you will be rewarded with?**
- We offer competitive salaries and comprehensive benefits.
- We also support programmes including: health & welfare, tuition assistance, pension, employee assistance program, career mobility, employee network groups and volunteer opportunities

**We will rely on you to**:

- Remain compliant with internal standards and policies when dealing with sensitive information by maintaining confidentiality at all times.
- Assists team with a variety of general administrative tasks as assigned; provides coverage for EAs who are out of the office to ensure seamless support to all senior level employees.
- Prepares responses to routine inquiries.
- Builds relationships with clients and client EAs; proactively spot clients that haven't been called upon and/or who need follow up.
- Maintains diaries for senior level employees; schedules internal and external meetings, communicates with clients and infrastructure staff as appropriate; coordinates travel and accommodations.
- Provides administrative information by answering questions and requests.

**What you need to have**:

- Previous EA/PA experience
- Previous experience working in a professional office environment ideally with FS/Insurance (although not mandatory).
- Advanced Outlook, Word, PowerPoint and Excel skills.
- The ability to work to deadlines and prioritise work.
- Able to deal with colleagues at different levels confidently
- Ability to communicate effectively
- Excellent organizational skills, with a very high degree of accuracy and attention to detail.

**What makes you stand out**:

- Previous Business Support/Office management experience
- Relevant track record in successfully supporting colleagues
- Knowledge of insurance/broking
- Good organisational and communications skills

**About us**
- We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients regardless of their gender expression or identity, marital or civil partnership status, ethnic origin, nationality, age, background, disability, sexual orientation or beliefs. We are proud of our inclusive culture where everyone feels empowered to bring their whole selves to work and thrive. Learn more about our foundational values, mission and vision for the future by reviewing our _Greater Good Policy_.