Administrator/receptionist Assistant

1 month ago

Oxford, United Kingdom University of Oxford Full time

The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.

We are currently seeking a skilled Administrative/Receptionist Assistant to join our dynamic team. In this role, you will play a crucial part in providing administrative support and managing our department's reception desk. As the first point of contact, you will ensure a warm and welcoming environment for staff and visitors alike.

IT Services is a key department that ensures that the University has robust, reliable and high-performing IT facilities it requires to support the distinctive needs of those engaged in teaching, learning, research and administration. We value and recognise our own and the contribution of others, creating a great culture to work in and a place where we all feel we belong.

**What We Offer**

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

- 30 days of annual leave (excluding the 8 public holidays)
- Extensive personal and professional development plans and opportunities to foster growth
- A comprehensive range of childcare services to support working parents
- Very generous maternity, adoption, paternity, and shared parental leave schemes for growing families
- An excellent contributory pension scheme to secure your financial future
- Salary sacrifice scheme for additional savings
- Subsidised membership of the University Sports Centre to promote well-being
- Cycle loan scheme to encourage sustainable commuting
- Discounted bus travel and Season Ticket travel loans for convenient transportation

The University also runs an enormous number of social groups and sports clubs for those looking for more than just a great place to work.

**The responsibilities will include**:

- Be the friendly face and helpful voice at our administration office, assisting staff and visitors with their inquiries while adhering to university and external regulations.
- Organize and coordinate events, handling room bookings, catering arrangements, and travel and accommodation logistics for our dedicated staff.
- Providing administrative support for the department as well as the day-to-day running of the department’s reception desk, acting as the first point of contact to the department.
- Monitor and replenish stationary and refreshment supplies using the University Oracle system.
- Maintain accurate reception information, updating procedures as needed to ensure efficient operations.
- Collate and circulate important data, managing spreadsheets that include telephone lists, building lists, and mail lists.
- Occasionally engage in manual handling tasks and comfortably navigate the building using staircases
- Assist with office moves and setting up of work stations for staff.

**About You**

To be successful in this varied and interesting role, you will:

- Be someone who strives for excellence and enjoys providing high-quality customer service and administrative support.
- Self-motivated with the ability to work independently and proactively resolve situations, while knowing when to seek assistance and collaborate with others.
- Enjoy working with people and have a competent, professional manner in dealing with customers face-to-face.
- Excellent organisational, communication (Written and verbally), and interpersonal abilities
- Familiarity with standard computer programs such as Outlook, Word, and Excel, coupled with experience using databases.

**Application Process**

The
**Friday 25 August** at 12:00 noon.

**Interviews** will take place on
**Wednesday 06 September** and will be face to face at 13 Banbury Road.

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