Purchasing Administrator

6 months ago


Dumfries, United Kingdom Covetrus Full time

We are currently looking for a Gatekeeper to join our Inventory Management Team. We are seeking someone who is a motivated self-starter. You will be a logical and methodical thinker who will be part of a small team, so someone who has a practical approach and good communication skills is key.

This role will suit someone from a Wholesale/Distribution of FMCG background. You will have demonstrable experience of managing data of 10,000+ products across a range of 300+ suppliers. You will be capable of managing multiple tasks with varying timelines and deadlines. You will have an eye for detail and a broad understanding of how business departments interact and impact on each other.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Ensure new items are created according to Item Master documentation. This is a key role in creating the UK Item Master Database.- Maintain Supplier Catalogue Prices, ensuring all item pricing in the system are accurate and up to date. This is achieved through Supplier Price Lists and appropriate approval sign off levels being followed.- Ensure all New Suppliers are set up in accordance to the Business requirements and all necessary Due Diligence has been carried out. Work on a project to ensure all existing suppliers are compliant.- Run monthly checks to ensure Vendor Product Liability Cover is up-to-date.- Data Integrity - Maintaining and updating item detail to ensure accurate data on our Purchase Orders and allow us to cross reference Supplier Data to our Data.- Ensure New Item Master records have the correct data entered for reporting to include product legal category, VAT status, Commodity codes, weights and measurements.- Inform Sales and Marketing of any Cost Price changes. Identify any Cost Price errors and correct at the original source, namely the Supplier Catalogue. Control price errors through approval procedures and notify Finance of any changes.- Reconcile cost variances between the Purchase Order Price and the Actual Price charged by the supplier as notified by Accounts Payable and seeking approval from Buyers for any recommendations to rectify variance- Maintain Item Master changes and Supplier Changes to ensure consistency of data.- Developing and updating Standard Operating Procedures and Work Instruction for processes conducted within the Purchasing Department.- Participate in internal and external audit procedures when required.- Conduct Monthly/Quarterly MHRA compliance checks to ensure Vendors have appropriate licenses.- Conduct Annual VAT review to ensure correct status against products.- Generating ideas for system development to improve efficiencies within the Department and Business.- Assist with staff training where required.- Participate in special projects and perform other duties as required.

QUALIFICATIONS & EXPERIENCE:
Experience- Knowledge of Veterinary and Healthcare products- Strong administrative skills- Ability to prioritise and handle multiple projects and daily tasks

Education- Minimum Standard Grade / GCSE Level Education

Specialised Knowledge and Skills- Experience in an ERP system- Working in a windows environment- Microsoft Office, Excel, Access and Word
- Covetrus is an equal _opportunity/affirmative_ action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law._


  • Office Administrator

    6 months ago


    Dumfries, United Kingdom Ai Engineering ltd Full time

    **About the role** **Ai Engineering requires a full-time reliable and capable individual to assist the Director in the day to day running of the company. This will require the accurate handling of a wide range of administration tasks.** - Preparing quotes and entering sales orders from the instruction of the manager - Building customer, supplier, and...

  • Office Administrator

    6 months ago


    Dumfries, United Kingdom Talento Group Full time

    **Office Administrator** Do you pride yourself in delivering exceptional customer service, multi-tasking and supporting your wider team? We want to speak to you! With over 40 years of experience working with IT systems, Corona IT Solutions specialises in providing reliable and effective business support to our clients. We are looking for a switched on,...


  • Dumfries, United Kingdom James Haugh (Dumfries) Limited Full time

    Join our vibrant team as a Sales Administrator and play a crucial role in ensuring the smooth operation of our dealership, delivering great experiences to our customers. **About You**: Are you a detail-oriented individual with exceptional organisational skills? We're on the lookout for a dynamic Sales Administrator who not only possesses a keen eye for...


  • Dumfries, United Kingdom Recruitment Revolution Full time

    Role OverviewWe are seeking a highly organized and customer-focused Sales Administrator to join our team at Parks Motor Group. As a Sales Administrator, you will provide exceptional administrative support to our sales team, assisting with the processing of customers' vehicle orders and all associated administration.Key ResponsibilitiesProvide administrative...


  • Dumfries, United Kingdom Gates Corporation Full time

    PROCUREMENT COORDINATOR Are you inspired by challenging the status quo? Do you thrive in collaborative environments that drive results? If so, Gates could be for you. Based in Dumfries, Southwest Scotland, Gates (U.K.) Ltd is a major international company specialising in the production of power transmission belts for the automotive and industrial markets....


  • Dumfries, United Kingdom The Klondyke Group Full time

    We are looking for a Full Time Permanent Horticultural Area Supervisor to join the team in our Garden Wise Garden Centre. The hours for this position are 32 per week over 4 days including regular weekend shifts so flexibility is a must. The rate of pay for this role is £11.90 per hour. **The Role** As a Horticultural Supervisor, you must have specialist...


  • Dumfries, United Kingdom Gates (U.K.) Limited Full time

    **PROCUREMENT COORDINATOR** Are you inspired by challenging the status quo? Do you thrive in collaborative environments that drive results? If so, Gates could be for you. Based in Dumfries, Southwest Scotland, Gates (U.K.) Ltd is a major international company specialising in the production of power transmission belts for the automotive and industrial...


  • Dumfries, United Kingdom Covetrus Full time

    Join our Accounts Receivable team based in Dumfries Reporting directly to the Accounts Receivable Supervisor, the AR Assistant is responsible for providing financial, administrative and clerical services. Duties of this role - Perform the day to day processing of accounts receivable transactions to ensure finances are maintained in an effective, up to date...


  • Dumfries, Dumfries and Galloway, United Kingdom Eric Wright Group Full time

    At Eric Wright Group, we are seeking an experienced administrator to take their first step into Learning and Development and join our friendly team in delivering a first-class people service.Key Responsibilities:Organising compliance training for employeesRaising purchase orders and ensuring invoices are paidManaging training suppliersObtaining and uploading...

  • Sales Administrator

    3 weeks ago


    Dumfries, Dumfries & Galloway, United Kingdom RecruitmentRevolution.com Full time €20,000 - €40,000

    Ready to join the largest car company in the world? Parks Motor Group is looking for a Sales Consultant to join our Toyota team based in Dumfries. You might have previously worked in a similar role, as an automotive sales executive or retail executive, demonstrating your ability to deliver great customer experiences If you get a buzz from personal...


  • Dumfries, United Kingdom A.P. Claxton Ltd Full time

    _An exciting opportunity in the whisky industry to join Claxton’s team, crafting and delivering amazing whiskies to our global customer base of importers, retailers and consumers._ A.P. Claxton Limited is a well-established and fast-growing independent bottler of single malt Scotch whiskies and other spiritous beverages, based at our bonded warehouse and...


  • Dumfries, United Kingdom Eric Wright Group Full time

    Job Advert Our business is truly special; We are a group of companies operating in the construction, water, civil engineering, property development and facilities management sectors, we employ c970 people. Our reputation is built upon our Chairman’s founding principles of a company that must be profitable, ethical and farsighted. Wholly owned by the Eric...


  • Dumfries, Dumfries and Galloway, United Kingdom Eric Wright Group Full time

    At Eric Wright Group, we are seeking an experienced administrator to take their first step into Learning and Development and join our friendly team in delivering a first-class people service. This is a fantastic opportunity to support the development and growth of our talented people.Key Responsibilities:Organising compliance training for a multitude of...

  • Volunteer Caseworker

    6 months ago


    Dumfries, United Kingdom SSAFA Full time

    This role covers Dumfries and surrounding areas. Would you like to support people who have served in the Armed Forces? You just need the ability to listen, strong IT skills and good written and spoken English. If you think this could be the role for you, we’d love to hear from you. **What is a Caseworker?** Caseworkers visit clients to work out what...

  • Finance Assistant

    3 weeks ago


    Annan, Dumfries & Galloway, United Kingdom Hays Full time

    Your new company My client is an industry-leading manufacturing company that prides themselves on excellence. We are assisting with the recruitment of a talented Finance Assistant to join their office based on site in the Annan area. Your new role This is an exciting newly created role reporting into the Management Accountant. This role offers excellent...