Medical Secretary

3 weeks ago

Bristol, United Kingdom North Bristol NHS Trust Full time

Together with a second full-time secretary, to provide a full administrative service in the Department of Neuropathology, to include clerical and secretarial support for its consultant neuropathologists and laboratory staff.

Applications are invited from enthusiastic, adaptable individuals who would enjoy working as part of a friendly team providing the Neuropathology service in this busy department.

Together with a second full-time secretary, to provide a full administrative service in the Department of Neuropathology, to include clerical and secretarial support for its consultant neuropathologists and laboratory staff.

You will be able to work as part of a team, be able to demonstrate adaptability and initiative and have good communication and organisational skills. Applicants are required to have good keyboard skills and a working knowledge of pathology IT systems would be desirable, although full training will be provided.

The Neuropathology department is located in purpose built laboratories at Southmead Hospital and processes neuropathological specimens from surgical patients or autopsies. It is currently accredited to ISO 15189.

This is a permanent, full-time position (37.5 hours per week, five days per week, Mon - Fri).

The Neuropathology Department is part of the NMSK and Neurosciences Division of North Bristol NHS Trust (NBT). We are situated in the Pathology Sciences Building on the Southmead Hospital site.

We are a small and friendly team comprising of consultant neuropathologists, biomedical scientists, an associate practitioner, a medical laboratory assistant and another medical secretary. We are a very busy team and often have to multi-task. The team prides itself in supporting one another and have open communication channels. We meet daily at 9:30am for our team huddle to discuss daily operations. We also have regular departmental and laboratory meetings to discuss the months progress and objectives. Additionally, we like to meet up socially and have mini social events at work to keep our spirits high.

The Department of Neuropathology are focussed on putting our patients first, ensuring we provide our patients with the best neuropathology experience possible. We work to a number of quality objectives to ensure that the service we provide is of a high standard. We are an enthusiastic and progressive team and strive for excellence.
- To audio
- Using the Trust’s PAS system to access and update patient records
- Maintaining patient records and generating diagnostic reports for both surgical and autopsy cases using the Department’s Laboratory Information Management System to: - Enter and update patient and medical data
- Type and print diagnostic report documents
- Produce audit and statistical information using established data retrieval tools

Also to maintain appropriate non-computerised data records.
- PA activities for consultant neuropathologists
- Managing both on-line and written diaries
- Managing their annual and study leave arrangements
- Assisting in arranging transport and accommodation for meetings and seminars
- Assisting in arranging their work rotations
- Arranging their appraisals with other medical personnel within the Trust.
- To receive, answer and action all telephone and personal enquiries from medical and non-medical staff, and to provide advice and information within defined guidelines
- To manage the booking arrangements and waiting lists for muscle and nerve biopsies, especially those performed by the Neuropathology Department’s medical staff.
- Management of autopsy cases. In addition to typing reports, to:

- Liase with the various Coroners’ offices regarding cases initiated by the Coronial service; and with the Police, CSI’s, forensic pathologists and solicitors for criminal cases
- To ensure that documentation indicating the next-of-kin’s consent for the disposal of residual tissue has been obtained, and this data accurately recorded for all categories of autopsy cases so that they are managed in compliance with the Human Tissue Act
- To follow Trust procedures for recording the whereabouts of patient notes, and to ensure that all relevant parties obtain copies of autopsy reports
- Financial activities:

- Stock control of office supplies
- Using the EROSnet electronic ordering system to generate requisitions for office supplies
- Using the Oracle Invoicing System to raise invoices for neuropathology investigations on specimens from private patients, and for Coroners’ and forensic autopsy investigations; and submitting internal private patient forms to the Private Patients Office
- Using a financial spreadsheet to record details of invoices raised for neuropathology investigations, and to chase up creditors when payments are overdue
- Attending to invoice queries and credit note requests using the Oracle system
- Organising meetings, to include:

- Booking speakers, and generating and circulating notices for Neurosciences Seminars
- Booking me

  • Medical Secretary

    1 month ago

    Bristol, United Kingdom Fallodon Way Medical Centre Full time

    Fallodon Way Medical Centre has a vacancy for an experienced Medical Secretary. The successful candidate will provide essential secretarial support to the whole team. This is an exciting opportunity for an individual who relishes a challenge and is keen to use their own initiative, in a busy department. dealing with telephone enquiries, letters, email,...

  • Medical Secretary

    6 days ago

    Bristol, United Kingdom Fallodon Way Medical Centre Full time

    An exciting opportunity is available for a Medical Secretary to join a friendly, forward-thinking Practice. We are looking for an enthusiastic, motivated individual to join our administration team providing high standards Our team consists of doctors, nurses, nurse practitioners, pharmacists, and care-coordinators who are supported by a fantastic admin and...

  • Medical Secretary

    1 week ago

    Bristol, United Kingdom The Orchard Medical Centre Full time

    Job summary This is an exciting opportunity for a highly motivated Secretary to join our dynamic practice. We are looking for a positive, flexible individual to deliver outstanding patient care and to join our team of hard-working but fun individuals. As a Practice, we strive to provide a high standard of service through efficient and effective...

  • Medical Secretary

    5 days ago

    Bristol, United Kingdom University Hospitals Bristol and Weston NHS Foundation Trust Full time

    Unity Sexual Health - Medical Secretary 37.5 hours per week (7.5 hours per day Monday to Friday) based at Central Health Clinic Band 3 £22,816 - £24,336 An opportunity has arisen for an experienced and enthusiastic medical secretary to join the secretarial team at Unity Sexual Health services. We are a free NHS service providing STI testing and...

  • Medical Secretary

    16 hours ago

    Bristol, United Kingdom Nuffield Health Full time

    HEAD OFFICE Medical Secretary Medical Secretary Bristol Hospital | Administration | Permanent | Full Time | 37.5 hours per week Competitive salary plus great benefits Join us as a Medical Secretary in our Bristol Hospital and continue to play your part in building a healthier nation. Our unique approach to connected healthcare brings great advantages to...

  • Medical Secretary

    3 days ago

    Bristol, United Kingdom Hays Specialist Recruitment Limited Full time

    Medical Secretary Required **Your new company** Your new company is the UK's leading healthcare organisation. **Your new role** The organisation are looking for a Medical Secretary on a temporary basis. Core hours are Monday to Friday, 08:00-16:00. Main duties of the role include: - Provide efficient secretarial support - Receive and prioritise daily...

  • Medical Secretary

    5 days ago

    Bristol, United Kingdom Pertemps Network Group Full time

    **Job Description**: A Private Healthcare organisation based in North Bristol have an exciting opening in their Medical Secretary Team for someone with administrative experience looking to kick-start their Medical Sec career. - This a permanent, full-time role working 37.5 hours per week- Monday to Friday, 9am - 5pm or 8am-4pm with 30 minutes unpaid lunch...

  • Medical Secretary

    4 weeks ago

    Bristol, United Kingdom University Hospitals Bristol and Weston NHS Foundation Trust Full time

    Band 3 Medical Secretary. Full time (37.5 hours) Permanent post - Various Paediatric Specialties. We are looking to recruit a full time, permanent band 3 medical secretary in Bristol Royal Hospital for Children. We are looking for an enthusiastic and dedicated individual to provide secretarial cover during staff absence (e.g., due to sickness absence,...

  • Medical Secretary

    2 days ago

    Bristol, United Kingdom Spire Healthcare Full time

    Medical Secretary | Administration | Bristol | Full time | 37.5 hours - can be FT or PT x2 | Competitive salary plus fantastic benefits | Free Parking Spire Bristol Hospital is looking to recruit an experienced Medical Secretary to join our team and support our valued Consultants in providing a high quality service. As Medical Secretary you will be...

  • Support Medical Secretary

    5 days ago

    Bristol, United Kingdom University Hospitals Bristol and Weston NHS Foundation Trust Full time

    Come and work at the Bristol Eye Hospital, if you're new to the organisation you'll receive 27 days annual leave plus Bank holiday's on joining. This increases to 29 days and 33 days plus Bank holidays with longer service. We're a medium sized team of 10 secretaries and two admin support staff. To support a team of senior medical secretaries to enable the...

  • Medical Secretary

    14 hours ago

    Bristol, United Kingdom Spire Healthcare Ltd Full time

    Medical Secretary | Administration | Bristol | Full time | 37.5 hours - can be FT or PT x2 | Competitive salary plus fantastic benefits | Free ParkingSpire Bristol Hospital is looking to recruit an experienced Medical Secretary to join our team and support our valued Consultants in providing a high quality service.As Medical Secretary you will be responsible...

  • Medical Secretary

    1 month ago

    Bristol, United Kingdom University Hospitals Bristol and Weston NHS Foundation Trust Full time

    The Diabetes and Endocrine Department at the Bristol Royal Infirmary are looking for an enthusiastic person to join our team on a 12-month fixed term Support Secretary. The post holder will be part of a team of Medical Secretaries/admin team supporting a team of five Consultants, Endocrine and Diabetes Specialist Nursing Teams. The post is for 22.5 hours...

  • Private Medical Secretary

    15 hours ago

    Bristol, United Kingdom Sport & Orthopaedic Clinic (Bristol) Limited Full time

    **Job description** - **A Exciting opportunity: Private Medical Secretary**_ We are looking for an experienced, enthusiastic and dedicated individual, to provide effective and efficient secretarial services to the consultants at the Sport & Orthopaedic Clinic Ltd (SOC), Bristol (soc-bristol.co.uk). A job description, person specification and competency...

  • Medical Secretary

    1 week ago

    Bristol, United Kingdom GenesisCare Full time

    At GenesisCare we want to hear from people who are as passionate as we are about innovation and working together to drive better life outcomes for patients around the world. Are you ready to embark on an exciting journey as a Medical Secretary at our state-of-the-art cancer care centre located in Bristol? Join our dedicated team at GenesisCare UK and be...

  • Medical Secretary

    15 hours ago

    Bristol, United Kingdom Cygnet Full time

    We are currently looking for a Medical Secretary to join our team at Cygnet Brunel. Cygnet Brunel in Bristol offers an extensive Neuropsychiatric treatment, care and rehabilitation pathway which is unique in its ability to provide a dedicated pathway to meet the complex needs of service users within their care. The individually designed wards facilitate a...

  • Senior Medical Secretary

    4 weeks ago

    Bristol, United Kingdom University Hospitals Bristol and Weston NHS Foundation Trust Full time

    Band 4 Senior Medical Secretary, 37.5 hours per week We are looking for an enthusiastic and dedicated individual to provide an effective and efficient secretarial service to join our Gynaecological/Reproductive Medical Secretarial Team at St Michael's Hospital in Bristol. This post is permanent but will cover maternity leave for the secretary who currently...

  • Medical Secretary

    2 days ago

    Bristol, United Kingdom Cygnet Health Care Full time

    We are looking for a Medical Secretary to join our team at Cygnet Brunel.Cygnet Brunel in Bristol offers an extensive Neuropsychiatric treatment, care and rehabilitation pathway which is unique in its ability to provide a dedicated pathway to meet the complex needs of service users within their care.The individually designed wards facilitate a clear and...

  • Senior Medical Secretary

    1 month ago

    Bristol, United Kingdom University Hospitals Bristol and Weston NHS Foundation Trust Full time

    Band 4 Senior Medical Secretary, 30 hours per week We are looking for an enthusiastic and dedicated individual to provide an effective and efficient secretarial service to join our Obstetric Medical Secretarial Team at St Michael's Hospital in Bristol. **Communication**: To act as a point of contact for queries from clinical and non-clinical staff Act as...

  • Senior Medical Secretary

    4 weeks ago

    Bristol, United Kingdom University Hospitals Bristol and Weston NHS Foundation Trust Full time

    Band 4 Senior Medical Secretary, 30 hours per week We are looking for an enthusiastic and dedicated individual to provide an effective and efficient secretarial service to join our Obstetric Medical Secretarial Team at St Michael's Hospital in Bristol. Previous applicants need not apply. **Communication**: To act as a point of contact for queries from...

  • Medical Secretary for Private Practice

    7 days ago

    Bristol, United Kingdom Sport & Orthopaedic Clinic (Bristol) Limited Full time

    **Job description** - **A Exciting opportunity: Private Medical Secretary**_ We are looking for an experienced, enthusiastic and dedicated individual, to provide effective and efficient secretarial services to the Sport & Orthopaedic Clinic Ltd (SOC), Bristol (soc-bristol.co.uk). A job description, person specification and competency framework are...