Executive Assistant

3 weeks ago

Edinburgh, United Kingdom Natural Environment Research Council (NERC) Full time

Executive Assistant
The Lyell Centre, Edinburgh
Location: based at the BGS offices in Edinburgh which are situated on the Heriot-Watt University (HWU) campus
Grade: UKRI - Band C

**Salary**: £28,498 per annum
Hours: Full-time - 37 hours a week (some flexible working options may be available, including a small amount of remote working, in line with BGS policy)
Contract type: Permanent
Closing date: 1st April 2024

A great benefits package is offered, including an outstanding pension scheme, 30 days annual leave plus bank holidays, and access to flexi-time

**About the role**

An exciting opportunity has arisen for a motivated and experienced Executive Assistant to provide highly effective administrative support for the Director of the Lyell Centre and for the BGS Director of Communications & External Affairs.

The successful applicant will work closely with the BGS Lyell Centre Director supporting high level tasks, meetings, strategic events, and high-profile visits. You will also be responsible for preparing meeting agendas, performing research for meetings, and taking minutes. An important part of the role will be diary management and travel booking and coordination. Other duties/responsibilities include:

- Ensure effective management of projects and administrative staff in the Lyell Centre, including compliance with all relevant BGS policies and procedures.
- Manage the Health & Safety (H&S) of projects including ensuring suitable Risk Assessments are prepared for all fieldwork and business travel.
- Liaise with senior customers including Government ministers, senior staff, HWU staff, clients, visitors, and other members of staff on behalf of the Directors.
- Prepare monthly reports including BGS Board and Senior Management Board paper submissions.
- Coordinate the Lyell Centre and Project Review budgets.
- Manage Directors' travel, including visas, flights, transport, and accommodation.
- Maintain office correspondence including post, draft routine correspondence both electronic and paper.
- Collate and process expenses claims.
- Maintain electronic filing system ensuring processes and software are up to date and working.
- Develop tools/systems to record necessary data the Directors require.
- Line management of one Lyell Centre Business Assistant and regular liaising with other Business Assistants to ensure they provide effective support and cover for their science areas.
- Secretary support for quarterly regional H&S meetings.
- Maintain strong working relationships with other departments including the Executive Assistant and Business Assistants in the BGS headquarters in Keyworth and the Executive Assistants in HWU.

Beyond the day-to-day general administrative duties set out above, this post is involved in a growing number of ‘special’ review projects and this work is complex and sensitive - the Lyell Centre Director will need your support whilst leading these projects and regular liaison with other BGS Directors, Heads of Teams will be required.

**About you**

You will have a substantial amount of experience with supporting staff at a senior/director level, preferably in a Personal Assistant or secretarial type of role.

We are looking for someone educated to Degree/Higher Diploma (or equivalent) level in a business-related field or who can demonstrate significant relevant work experience.

Please also refer to the additional specific essential and desirable skills criteria for this post.

Please note - you will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during your employment.

**About us**

The British Geological Survey (BGS) is an applied geoscience research centre that belongs to UK Research and Innovation (UKRI) and is affiliated to the Natural Environment Research Council (NERC). It is a world leading geological survey whose core mission is to advise government of science related to the subsurface and to undertake applied research to solve earth and environmental issues, both in the UK and globally. It is funded directly by UKRI, as well as through research grants and private sector contracts.

We strive to promote equality and diversity across our organisation in order to continuously improve our scientific and organisational efficiency. As such, we aim to have a workforce with employees from all backgrounds with people who are passionate about earth science and who share our dedication to work for the good of the environment and the benefit of society.

**How to apply**

Applicants are required to include a CV and covering letter outlining their suitability for the role. We would stress the importance of this paperwork in our selection process.

**Executive Assistant: Skills Specification**
- Criteria to be assessed at Shortlist ‘S’ and Interview ‘I’ Stage_

**Qualifications**
- Essential_
- Degree or higher diploma (or equivalent) in a business-related

  • Executive Assistant

    2 months ago

    Edinburgh, United Kingdom Pertemps Network Group Full time

    **Executive Assistant**: - 232102068**£30,000 - £35,000 Per Annum** - Full Time**Permanent** **Edinburgh, City of Edinburgh** **Administration** **Job Description**: **Role**: Executive Assistant - **Location**: Edinburgh - **Salary**: £30,000-£35,000 - Pertemps are recruiting an Executive Assistant to work with our Edinburgh based...

  • Executive Chauffeur

    4 weeks ago

    Edinburgh, United Kingdom Edinburgh Executive Travel Full time

    **About Us** Founded in 2007, Edinburgh Executive Travel is one of Scotland’s premier chauffeur drive and touring companies. Our fleet of luxury vehicles is at the forefront of our industry, as is reflected in our constantly developing logistics and management system, ensuring that each and every client receives a first-class service. **Office...

  • Executive Assistant

    2 weeks ago

    Edinburgh, United Kingdom Digital Boutique Full time

    **Job type**: Full-time | **Working pattern**: Mon-Fri, 40 hrs per week **Salary**: From £30,000 depending on experience **Location**: Edinburgh office | Option to work from home 1 day a week **Support / Report to**: Head of Strategy **About Digital Boutique** Founded in 2010, Digital Boutique have built a team that have become the driving force of our...

  • Executive Assistant

    2 months ago

    Edinburgh, United Kingdom Meraki Full time

    **Executive Assistant** **Permanent, Full-time** **Edinburgh** **£32,000** Meraki Talent is supporting an established firm in the recruitment of a Executive Assistant. This opportunity is full-time, permanent, and based in Edinburgh. Offering a salary of £32,000. **KEY RESPONSIBILITIES** - Providing a comprehensive and highly confidential executive...

  • Executive Assistant

    3 weeks ago

    Edinburgh, United Kingdom Meraki Full time

    **Executive Assistant** **Permanent, Full-time** **Edinburgh** **£32,000** Meraki Talent is supporting an established firm in the recruitment of a Executive Assistant. This opportunity is full-time, permanent, and based in Edinburgh. Offering a salary of £32,000. **KEY RESPONSIBILITIES** - Providing a comprehensive and highly confidential executive...

  • Executive Assistant

    2 weeks ago

    Edinburgh, United Kingdom Pertemps Network Group Full time

    **Job Description**: Job Title: PA/Executive Assistant Location: Saughton, Hybrid Working **Salary**: £14.86p/h Hours: 37 hours per week Duration: 3-6 months Main Duties: - Provide high-level executive, administrative, and business support to the Chief Executive and Executive Team, including all governance and reporting activities.- Collate information...

  • Executive Assistant

    2 weeks ago

    Edinburgh, United Kingdom Pertemps Network Group Full time

    **Job Description**: Pertemps are delighted to be working with our public sector client in Edinburgh to recruit for an Executive Assistant / Personal Assistant. Role - Executive Assistant / Personal Assistant Duration - 3 months with possible extension Hours - Monday - Friday, 36 hours a week Location - Craigmillar area of Edinburgh Pay rate - £15.36 per...

  • Executive Assistant

    2 months ago

    Edinburgh, United Kingdom Pertemps Network Group Full time

    **Job Description**: Pertemps Scotland are delighted to be recruiting for an Executive Assistant for our public sector client based in the city centre of Edinburgh. **Location**: Edinburgh **Hours of work**:36 hours a week Monday - Friday **Rate of pay**: £15.36 per hour **Duration**:4 months with possible extension **Immediate start** You will be joining...

  • Executive Assistant

    5 days ago

    Edinburgh, Edinburgh, United Kingdom Pertemps Network Group Full time

    Job Description:Job Title: PA/Executive AssistantLocation: Saughton, Hybrid WorkingSalary: £14.86p/hHours: 37 hours per weekDuration: 3-6 monthsMain Duties: Provide highlevel executive, administrative, and business support to the Chief Executive and Executive Team, including all governance and reporting activities. Collate information and prepare papers for...

  • Executive Assistant

    4 weeks ago

    Edinburgh, United Kingdom Hays Specialist Recruitment Limited Full time

    Experienced Executive Assistant Required for Renewable Energy Company. (Up to £39,000) **Your new company** You will be working for a well established renewable energy company who are leaders in the industry. This company is aiming for a net zero future where clean energy powers our lives. Using their core values they are carrying out exciting and...

  • Executive Assistant

    3 weeks ago

    Edinburgh, United Kingdom Search Consultancy Full time

    **Executive Assistant** **Central Edinburgh based | hybrid working available** **Full Time role | 9:00am to 5:30pm | Monday to Friday** **Permanent role | salary up to £34,000 (DOE) with excellent benefits** **Duties involved in this role will include**: - Extensive inbox & diary management for the C-suite staff - Organisation of travel, accommodation &...

  • Executive Assistant

    7 days ago

    Edinburgh, United Kingdom Pertemps TM Full time

    Job Title: Executive AssistantSalary: £32,521 (rising to £34,021 from 1st September 2024)Annual Leave: 45 daysWorking Hours: 9am - 5pm, Monday to FridayLocation: Milton Road, EdinburghContract Type: PermanentKey Responsibilities:Provide high-quality, professional, and confidential support to the Executive team.Advise on national protocols, policies, and...

  • Executive Assistant

    20 hours ago

    Edinburgh, United Kingdom Blue Arrow Full time

    Blue Arrow are currently recruiting for an Executive Assistant for our educational client in Edinburgh. The role will see the successful candidate providing high level comprehensive Executive support to the Executive team.You will act as lead officer for the co-ordination and management of responses to all Freedom of Information requests, ensuring...

  • Executive Assistant

    3 weeks ago

    Edinburgh, United Kingdom Enoda Ltd Full time

    As Executive Assistant you will be responsible for a number of operational and business-related administrative duties while providing an extensive level of support to the executive team. Reporting to the Chief Operating Office, your priority will be to make the best of the executive’s time. You will, at times, need to be available during hours outside of...

  • Executive Assistant

    3 weeks ago

    Edinburgh, United Kingdom The Edinburgh Recruitment Agency Full time

    **Executive Assistant** **Overview**: Our client is a leader in the UK vaping industry, with roots in Scotland. Due to their continued expansion and success, they are looking for an Executive Assistant to keep the executive team in tip-top shape. This is an Edinburgh based, full time and permanent position with some excellent benefits for their new...

  • Executive Chauffeur

    4 weeks ago

    Edinburgh, United Kingdom Edinburgh Executive Travel Full time

    **About Us** Founded in 2007, Edinburgh Executive Travel is one of Scotland’s premier chauffeur drive and touring companies. Our fleet of luxury vehicles is at the forefront of our industry, as is reflected in our constantly developing logistics and management system, ensuring that each and every client receives a first-class service. **Office...

  • Executive Assistant

    3 weeks ago

    Edinburgh, United Kingdom GRM Bodycraft Group Limited Full time

    GRM Bodycraft Limited is one of Scotland’s leading award-winning vehicle accident repair centres and is excited to have an opportunity at our Edinburgh Head Office for an experienced Executive Assistant to join our team. As Executive Assistant, you will not only be part of the senior management team but also support senior executives to help them to make...

  • Executive Assistant

    3 weeks ago

    Edinburgh, United Kingdom Computershare Full time

    **Location: Edinburgh** This is a hybrid position primarily based in Edinburgh. We’re committed to your flexibility and wellbeing and our hybrid strategy currently requires two days a week in the office, giving you the option to work remotely for some of your working week. Find out more about our culture of flexible working. **We give you a world of...

  • Executive Chauffeur

    5 days ago

    Edinburgh, Edinburgh, United Kingdom Edinburgh Executive Travel Full time

    About UsFounded in 2007, Edinburgh Executive Travel is one of Scotland's premier chauffeur drive and touring companies. Our fleet of luxury vehicles is at the forefront of our industry, as is reflected in our constantly developing logistics and management system, ensuring that each and every client receives a first-class service.Office locationEdinburgh...

  • Executive Assistant

    7 days ago

    Edinburgh, United Kingdom Archibald Marckay Group Ltd Full time

    **About us** We are professional, innovative and fun. Our work environment includes: - Casual work attire - Flexible working hours - Work-from-home days **About the Role** We are seeking an organized and proactive Executive Assistant to provide comprehensive support to our senior leadership team. You will play a vital role in ensuring the smooth...