Event Coordinator

6 months ago

Coventry, United Kingdom Calex UK Full time

Calex UK is a multi-sector, learning & development company that specialises in the design and delivery of innovative training programmes. We possess over 20 years’ experience working with leading automotive employers in the UK, Europe, China and the US.

We are currently seeking to recruit a dynamic and highly organized Event Coordinator to join our training team at The Stellantis Performance Academy in Coventry.

The Event Coordinator will plan, co-ordinate and deliver automotive training events to include Brand Inductions, Electric Experience, product launches & ad-hoc events for multiple automotive brands.

This position requires strong attention to detail, excellent communication skills, and the ability to work collaboratively with both stakeholders and internal teams.

**Key Responsibilities**
- Creating & presenting event proposals taking into consideration the brand & product requirements
- Hotel & venue searching, completing site visits when required
- Ensure risk assessments and health & safety is adhered to on all events
- Responsible for keeping event project plans up to date, ensuring all parties complete their tasks prior to events
- Responsible for booking all event elements including but not limited to; event venue, staff accommodation, delegate accommodation, vehicles, transportation, competitor vehicles, drive team, catering, event assets, AV, evening entertainment etc
- Ability to make preparations efficiently for going onsite: preparing & packing training kits, uniform, event assets, outdoor branding etc
- Liaising with management to ensure ‘Train the Trainer’ days are scheduled & planned before a live event
- Working with a new event team on a regular basis, ensuring they understand their roles and requirements throughout a live event
- Responsible for the smooth running of live days which includes; ensuring the day runs to time, trainer & delegate questions are answered, resolving issues quickly and effectively
- Organising ad-hoc internal meetings as required
- Good housekeeping of Event Job Folders, with overall responsibility filing & storing paperwork as required
- Review post event feedback and proposal changes & new ideas
- Liaising with venues & hotels to ensure final details are correct
- Liaison with client, venue and crew onsite
- Good understand of each brands image & values to ensure events fit the brands ethos & character
- Ability to track event finances & budgets, ensuring invoices are settled by finance
- Basic understanding of AV / technical solutions
- Ability to source ad-hoc assets and basic event print work

**About you**
- Educated to degree level or equivalent
- Creative, commercially minded, and excited by the challenges of delivering quality event experiences
- Ambition to learn quickly
- Flexibility towards working hours, to include evenings and weekends

**Key qualities and characteristics**
- Organised and strong multi-tasker
- Excellent eye for detail
- A confident communicator, both verbally and in writing
- An ability to build long term, mutually beneficial relationships
- Commercial acumen
- Good influencing skills
- A strong client service ethic
- Resilience and stamina to sustain performance when under pressure to deliver to a deadline or in the face of demanding customer requirements
- An ability and willingness to travel
- Open, inquisitive, and friendly
- At least 18 months previous event coordination experience
- Full Driving licence

**Salary and Benefits**

Up to £30K dependent on experience, Company Car (BIK), 26 Days Annual Leave, Calex Employee Benefits Packages (Inc Private GP and Healthcare Services, High Street Discounts, Discounted Gym Memberships and on Demand 24 Hour Wellbeing Service (Counselling and Advice).

**General information**

**Salary**: Up to £30,000.00 per year

Ability to commute/relocate:

- Coventry: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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