Administration Officer

5 months ago

Chatham, United Kingdom Medway Council Full time

Medway Council is looking for an Administrative Officer to join our team

**Remote working** - 2 days remote / 3 days office based

**DESIGNATION: Support Services Assistant (SSA)**

**DEPARTMENT: Children and Adults**

**RESPONSIBLE TO: Adults Business Manager**

**GRADE: Range 2**

**MAIN PURPOSE OF JOB**

To provide a range of specialist and general administrative and/or data processing duties to support effective service delivery. Deal efficiently with telephone calls and other queries, ensuring that accurate messages and/ or appropriate action is taken or passed to colleagues in a timely manner. You will need to be flexible in your working hours and the work you undertake.

To administer processes and procedures using available equipment and ICT packages and maintain accurate electronic and paper based records to meet organisational standards and requirements.

Deal efficiently and courteously with queries, where required arrange and support meetings, and respond to requests for information to assist in ensuring that service performance levels are met.

Support the work of other administrative staff during periods of absence or unusually high volumes of work to maintain the efficient provision of administrative services.

To arrange booking of venues /rooms for meetings using the recognised system. The post holder will organise regular formal and informal meetings and take accurate minutes to be disseminated to the appropriate persons, ensuring all timescales are met.

**PERSON SPECIFICATION**

**Qualifications**
- Essential_
- Educated to GCSE "C" grade in English and Maths or equivalent.
- Demonstrable ability to carry out a range of tasks and understand the procedures associated with them. Ability to use equipment provided and possess the written and numerical skills needed to compile straightforward reports, ordering facts within a report, correspondence, calculations, carry out assessments.

**Experience**
- Essential_
- Previous extensive experience of providing an administrative support service, within a busy office environment.
- Advanced use of Microsoft Office packages including Word, Excel, and Outlook and a willingness to learn new ICT systems.
- Proficient in minute taking and typing up accurate notes
- Desirable_
- An awareness and understanding of Social Care needs and the impact on the customers when in crisis.
- Shorthand experience

**Skills**
- Essential_
- Demonstrable ability to use judgemental or creative skills to interpret information or situations and to solve straight forward problems, adapting to new ways of working where necessary.
- Demonstrable ability to use written and oral communication skills to present varied information in an understandable way to a range of audiences including other staff and customers.
- Demonstrable ability to work within defined procedures and to work both independently and as part of a team, using initiative to deal with unexpected problems straightforward situations, only referring to supervisor/line manager for unusual or difficult problems.
- Demonstrates the ability to deal with some work-related pressure, for example from deadlines, interruptions or conflicting demands.
- Demonstrates the ability to carry out the equivalent of one hour undertaking repeated manual calculations or other work with figures, report writing or preparing presentations
- Can demonstrate dexterity, co-ordination or sensory skills where there is either some demand for precision and speed or considerable demand for precision in the use of these skills (e.g. data processing or speed typing).
- Demonstrable ability to show common courtesy or consideration when encountering members of the public per chance during the course of their duties but has limited, or no, direct impact on the well-being of individuals or groups of people.
- Demonstrable ability to explain straightforward tasks to others, where required
- Demonstrable ability to handle and process cash/documentation relating to considerable financial amounts accurately (ie up to £1000 per day)

**DESCRIBE HOW AND BY WHOM THE POST IS MANAGED**

The post holder will be line managed by the Business Manager.

**DESCRIBE THE LEVEL OF INITIATIVE AND/OR INDEPENDENCE EXPECTED OF THE POST HOLDER**

The post holder will be required to work within defined procedures and to work independently, using initiative to deal with straightforward situations, referring to supervisor/line manager for unusual or difficult problems

**DESCRIBE ANY SUPERVISORY/MANAGEMENT RESPONSIBILITIES**

Is not required to supervise other employees normally. The post holder will be required to explain straightforward tasks to others, where required for new starters and colleagues within the team.

**JOB CONTEXT - DESCRIBE THE MAIN CONTACTS, BOTH INTERNAL AND EXTERNAL AND THE PURPOSE OF THOSE CONTACTS**

The post holder will have regular contact with the general public, stake holders, service users and their families, health colleagues and all other m

  • Office Administrator

    6 months ago

    Chatham, United Kingdom dgb Solicitors LLP Full time

    Join our team offering expert legal advice throughout Kent We are seeking a new member to join our team at dgb Solicitors. The role is a full time role, Monday to Friday, based in our beautiful offices in Chatham Maritime, Kent which accommodates free parking. The role is 100% office based. - Must be organised, confident, and able to work independently and...

  • Administrative Support Officer

    4 weeks ago

    Chatham, Kent, United Kingdom Brook Street NMR Full time

    We are seeking a highly organized and detail-oriented Administrative Support Officer to join our team at Brook Street NMR. As an Administrative Support Officer, you will provide exceptional customer service and administrative support to our clients.Key Responsibilities:Manage the telephone help desk for the courtsCollate and analyze complex information or...

  • Office Administrator

    5 months ago

    Chatham, United Kingdom Kent Space Limited Full time

    Kent Space provides flexible office and storage space for a variety of businesses. We have a number of office clients on site and offer short and long term storage solutions for both domestic and business clients. We are looking for someone to join our Chatham branch as an Office Administrator. This exciting role will support the Manager and Assistant...

  • Office Administrator

    5 months ago

    Chatham, United Kingdom Kent Space Limited Full time

    Kent Space provides flexible office and storage space for a variety of businesses. We have a number of office clients on site and offer short and long term storage solutions for both domestic and business clients. We are looking for someone to join our Chatham branch as an Office Administrator. This exciting role will support the Manager and Assistant...

  • Administrative Support Officer

    4 weeks ago

    Chatham, Kent, United Kingdom Brook Street NMR Full time

    We are seeking a highly organized and detail-oriented Administrative Support Officer to join our team at Brook Street NMR. The successful candidate will provide exceptional customer service and administrative support to our clients in the Medway Courts.Key Responsibilities:Manage the telephone help desk for the courtsCollate and analyze complex information...

  • Office Junior/administrator

    6 months ago

    Chatham, United Kingdom Fingerprint Financial Planning Full time

    Duties: - Assist with general office administrative tasks, including filing, data entry, and document management. - Keying client information onto the back office system. Full training will be provided. - Perform other duties as assigned. **Skills**: - Strong organizational skills and attention to detail. - Good verbal and written communication skills. -...

  • Administrative Support Officer

    4 weeks ago

    Chatham, Kent, United Kingdom Medway Council Full time

    We are seeking a highly organized and efficient School Secretary/Receptionist/Administrative Assistant to provide effective daily administrative support for the smooth running of our school.As a key member of our team, you will be responsible for managing information, maintaining records, and ensuring the smooth operation of our office.Main duties and...

  • Administrator

    3 weeks ago

    Chatham, United Kingdom CV-Library Full time

    Position: Contract Administrator/ Co ordinator Location: Chatham, Kent Duration: Permanent Salary: From £26,000 to £28,000 subject to experience level We are looking for an experienced Contract Administrator / Coordinator to join a small but busy office based in Chatham. This office deals with planned and reactive maintenance on commercial...

  • Administrator

    5 days ago

    Chatham, United Kingdom CV-Library Full time

    Role: Office Administrator Company: Construction- Civils and Rail Hours: Monday to Friday 9am-4pm with 1 hour lunch Location: Chatham- office based Salary: £26,000-£30,000 Benefits: 20 days holiday + 8 bank holidays, Xmas shut down with no need to hold back days, Private pension, free parking A brilliant new role supporting 3 Managers of a busy...

  • Office Coordinator

    4 weeks ago

    Chatham, Kent, United Kingdom beBee Professionals Full time £25,000 - £35,000

    At beBee Professionals, we are seeking a skilled Administrator to provide administrative support for our team in the UK. This role is crucial for ensuring seamless day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming calls, emails, and correspondence.Maintain office supplies and equipment...

  • Administrator

    6 months ago

    Chatham, United Kingdom New Appointments Group Full time

    We are looking for a part time strong Administrator in Chatham on a temporary basis.- This role pays £14ph and is 28 hour per week across 4 days. This role is office based. - Benefits of joining our Temps team: - Weekly pay on a Friday - smooth payment process - Working with committed and highly experienced recruitment consultant

  • Administration Assistant

    5 months ago

    Chatham, United Kingdom Forge House Care Ltd Full time

    **The Office Administrator will play a key role in supporting Forge House Care to achieve our business aims and objectives, as well as dealing with all administrative functions to support the smooth running of the business.** **The hours are Monday to Friday between 8am - 4pm. Flexitime (20-40hrs pw)** **Main Duties and Responsibilities**: - Provide...

  • Parts Administrator

    5 months ago

    Chatham, United Kingdom Adcock Refrigeration and Air Conditioning Full time

    We are currently looking for a full-time person to be responsible for the purchasing of equipment and tools and to manage the stores at our Chatham branch. This is the ideal opportunity for someone with a background in purchasing or inventory administration, with strong administrative skills and who is not afraid to pull up their sleeves and do a bit of...

  • IT Systems Administrator

    4 weeks ago

    Chatham, Kent, United Kingdom Dovetail Games Full time

    We are seeking an experienced IT Systems Administrator to join our growing IT team. The ideal candidate will have a strong background in managing and supporting IT systems, including Windows Server, virtual machine environments, and Office 365. In this role, you will be responsible for maintaining, upgrading, and troubleshooting hardware, software, and...

  • Estimating Administrator

    5 months ago

    Chatham, United Kingdom Pearson Whiffin Recruitment Full time

    **Estimating Administrator** **Up to £20,000** **Mid Kent, office based** **Permanent, full time** **A rare opening for an organised and pro-active trainee based in Mid Kent!** My client is looking for a confident and **loyal individual **who is willing to work both independently and within a team. The purpose of this role is to contribute to the...

  • HR & Office Administrator - Chatham, Uk

    5 months ago

    Chatham, United Kingdom Icomera Full time

    **Icomera, a technology company, is looking for a HR & Office Administrator to join our team and contribute to our ambition to deliver top class connectivity products and solutions to our customers in the transportation market.** Icomera is the world’s leading provider of wireless Internet connectivity for public transport, serving millions of passengers...

  • People Administrator

    5 months ago

    Chatham, United Kingdom Ward Security Ltd Full time

    **Position**: People Administrator **Location**:Chatham - Hybrid to be discussed at Interview **Salary**: Up to £25,000 depending on skills and experience **Benefits**: 25 Days Annual Leave, Reward Platform Offering you discounts on hundreds of stores and retailers, Westfield Health Cash Plan, Volunteer Days, Star Awards, Distance Learning Platform, and...

  • Admin Officer

    5 months ago

    Chatham, United Kingdom Brook Street Full time

    We've got a great opportunity for a full - time long term temp role within the Medway Courts, to join a fast-paced office, working as part of the admin team. Overview: - Full time 37 hrs per week - Monday - Friday - Long term Temporary ongoing role - Pay - £10.57 ph - rising to £11.28ph after 12 weeks - Location - Medway - Start date ASAP Examples of...

  • Administrator

    5 months ago

    Chatham, United Kingdom Clancy Group Full time

    **Administrator**: **£26,000**: **Chatham**: **We Do What We Say and We Care** - That’s why we need people like you to help us deliver on our promises. People who enjoy getting things done and who appreciate their role in helping others to be successful._ We are looking for someone who can provide an efficient, accurate and effective administration...

  • School Administrator

    1 month ago

    Chatham, United Kingdom CV-Library Full time

    Position: School Administrator Location: Chatham Type: Full Time/Part time Start Date: November 2024 Agency: Academics - Rochester Key Requirements: Experience: Previous experience in school administration or education is essential. Experience with SIMS (School Information Management System) is advantageous. Skills: Excellent organisational and...