HR & Office Administrator - Chatham, Uk

6 days ago

Chatham, United Kingdom Icomera Full time

**Icomera, a technology company, is looking for a HR & Office Administrator to join our team and contribute to our ambition to deliver top class connectivity products and solutions to our customers in the transportation market.**

Icomera is the world’s leading provider of wireless Internet connectivity for public transport, serving millions of passengers and tens of thousands of vehicles daily. We are a global team of highly talented individuals, contributing to the technologies that are changing the way we think about travel. We have established a track record of consistently identifying and delivering solutions that improve the societal, economic and environmental value of public transport, developing more than 30 patented technologies as part of our steadfast devotion to innovation. Icomera is proud to foster a culture of inclusivity and equality, where every person can realise their potential.

**About the Job**:
To be a key player in the UK HR Team as well as main point of contact for office support. To support in various functions including processing the day to day HR information as well as planned reports and duties. To be the main point of contact for the Chatham office for all office related issues.

**Key Duties**
- Administering the company new starter and leaver processes, including producing contracts of employment, ensuring that the correct paperwork is provided and received, conducting right to work checks and obtaining references.
- Process employee information on SAP as required for starters and leavers.
- Producing contract change documentation to confirm amendments to terms and conditions of employment including, but not limited to job role, salary, line management changes.
- Providing accurate monthly information to the payroll team for processing.
- Review full payroll report on return from Payroll Bureau each month ensuring accuracy and any errors are rectified.
- Administering the company absence process and occupational health reports as appropriate.
- Update Staff handbook and employee documentation improvements continuously.
- Managing Employee Benefits and wellness duties.
- Produce full report for monthly holiday accrual data for Finance Team.
- Maintain Company pension information via portal with external provider by processing new starters and leavers and updating information as required.
- Produce and upload monthly Pension contribution report on pension portal.
- Maintain all HR databases (internal and external) as required including SAP, PeopleHR, Royal London, and Simployer.
- Liaise with building manager/landlord to coordinate buildings issues such as main stairwells, main door, lift, sewage and car park related.
- Point of contact for all office issues such as plumbing, lighting and general office maintenance.
- Manage and maintain office access system by issuing and removing access rights where required as well as issuing door access fobs.
- Point of contact for VIP visitors as required.
- Reviewing chemical handling for bi-annual chemical risk assessments.
- Reviewing workplace inspections checklists for bi-annual inspections.
- Facilitate and coordinate PAT Testing periodically for UK office equipment.
- Arrange training for emergency preparedness for Fire Marshalls and First Aiders as required.
- Coordinate the maintenance of stock levels and ordering of office stationery and office consumables.
- Maintain service contracts for office equipment and services and liase with suppliers as requested.
- Liaise with Systrans for health and safety building issues such as fire extinguishers, signage and ad hoc issues.

**The role is authorised to**:

- Amend UK guidelines and Handbook in line with the UK Employment Law
- Arrange repairs and maintenance as required for Chatham office.

**Who You Are**:
**Knowledge, Skills and Abilities**:

- Fluent in writing and speaking English
- Up to date knowledge of UK Employment Law
- Ability to work independently as well as in a wider team
- Demonstrable organisational and time management skills
- CIPD Foundation Certificate in People Practice (Level 3) or equivalent experience
- Knowledge of SAP desirable
- Payroll processing experience advantageous

**Our Offer**:

- an excellent team-focused environment
- an opportunity to be a part of a truly innovative and fast-growing company
- a chance to make your mark on the future technology for public transport
- a Competitive salary
- an extremely flexible, fun and varied schedule
- 25 days annual holiday per calendar year - increasing one day per year following completion of
2 years employment, then 1 additional day per year until a maximum of 30 days
- Company benefits such as pensions, gym contributions, Specsavers vouchers and much more
- at Icomera, you will get a chance to work on products that are visible by many users — worldwide, including passengers for some of the largest train and bus companies in Europe and North America

Does this sound like an interesting challenge for y

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