HR Specialist

4 weeks ago


London, United Kingdom Open Society Foundations Full time

HR Specialist - Employee Support Centre (ESC), People and Culture (ESC). London. Posting Date: 03/29/2023. Deadline: 04/12/2023

HR Specialist - Employee Support Centre (ESC), People and Culture (ESC) - Level C and Grade 6

Permanent

London

The People and Culture (P&C) team works with the organisation to create a culture and workplace that embodies and promotes organizational values, enabling the delivery of societal impact. The P&C team is structured as a collection of departments, to include HR Advisory; Centre of Expertise; Projects, Systems & Analytics; and Employee Support Centre.

The Employee Support Centre (ESC) undertakes onboarding/off boarding, benefits and compensation administration, HR audits and compliance (including GDPR), contract administration and payroll provision in London and the US. The Employee Support Centre will be the home of the “tiered” query management model for which development will commence, in tandem with the People, Systems and Analytics team, in 2023. Employees will be able to access high-quality information and assistance on a wide range of human resources issues through a knowledge platform. Where the knowledge platform does not provide sufficient information or an adequate response, individuals will be referred for further assistance from staff of the Centre, who will revert to other specialists as needed in complex cases. This team will also be the custodians of all the data entry and changes in Workday for London, the US and Berlin. The team will also oversee global mobility.

The role of HR Specialist is part of the ESC in London and is responsible as follows:

- Entering and managing employee data for the local office, from basic employee data (grade, gender, nationality) to job changes, location changes, promotions, cost centre updates, salary changes, terminations, reorganizations implementation, etc.
- Assisting in managing policies and acting as a first point of contact for UK employees regarding ESC enquiries
- answering routine policy based queries for UK employees referring to relevant departments and individuals if appropriate
- Supporting the team in the completion of UK payroll collating data and providing administrative support thought the payroll and reporting (P60’s etc) process; setting up Cx payments and processing invoices as required
- Providing administrative support for the team across all responsibilities with a focus on absence management and on/off boarding
- Assisting in managing team communications and general inbox enquiries as well as organising management and team meetings
- Provide support for global mobility cases, supporting data collation and employee communication during the process

As a HR Specialist you will:

- Have sound experience as a HR Generalist (including transferable skills), of working in an Employee Support Centre
- Have some payroll experience with the ability to input and manage data and changes
- Have good interpersonal skills and the ability to build good working relationships
- Have knowledge of global mobility processes and requirements
- Have a high level of administrative ability, coordinating meetings, controlling communication and working with large volumes of complex data
- Proactively establish working relationships with managers and staff so that concerns are resolved in a timely and where possible, least contentious way
- Commitment to continuous learning and growth in the areas of diversity, equity, inclusion, antiracism and social justice.
- Commitment to listening and working with humility; ways of working that are respectful to all people; and that support space and voice for all diverse perspectives in our workplace.

Desirable (but not required):

- Membership of a recognised HR Professional body with the aim of continuous professional development in mind
- HR certification or working towards

To express interest in this position please submit your CV by clicking “Apply”.
- Competitive rates of pay apply._
- We are committed to providing reasonable accommodations to applicants and colleagues with disabilities._


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