Executive Assistant to Md and Directors

5 days ago


Cardiff, United Kingdom Brook Street Full time

**This is a new opportunity for a professional Executive Assistant to work directly for the MD and Company Directors to be involved all aspects of administration, planning, scheduling of meetings, travel arrangements and secretarial support. This isa permanent position offering an excellent benefits package working for a leading organisation.**
**Key Duties and Responsibilities**:
Ensuring that relevant files/information are available
Typing correspondence, reports and schedules for Senior Personnel.
Maintaining the filing system, updating as necessary and keeping up to date list
Management of Outlook calendar to include setting up internal and external meetings, telephone conferences, Teams meetings, diarising important visits exhibitions etc.
Prepare and draft meeting agendas
Follow up on deadlines for reports due in, e.g. Monthly Activity Reports, Operations Board Report etc. and ensure that they are submitted on time.
Prepare and draft meeting minutes as required.
Maintain diary bookings for all meeting rooms and senior management itinerary calendar Organise travel within the UK and overseas for all Cardiff personnel, including booking of accommodation and car hire, co-ordination of meetings, provision of traveller'scheques and local currency and Visas.
Arrange accommodation and on occasion, entertainment for visitors to Cardiff. Take ownership, arrange catering and room set up for all VIP visits to the company, draw up and co-ordinate programmes when required. This may also include, airport transfer, dinnerbookings etc.
Establish friendly and efficient communication with Head Office, subsidiaries, major customers and suppliers as well as local and day-to-day contacts.

**Skills Required for this role**:
3 years experience as an Executive Assistant or Personal Assistant essential
Proven ability to coordinate diaries and organise travel arrangements
Excellent organisational and communication skills with a superb eye for detail

Professional approach who can work effectively under pressure to meet deadlines
**Must hold a valid driving licence


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