Office Coordinator

2 weeks ago

Hinckley, United Kingdom The Portfolio Group Full time

This is a phenomenal opportunity to join a vibrant company that have been running for over 80 years with incredible growth plans that have achieved 20% growth in the last 2 years and have won many awards such as **'the best compa ny to work for award 2021'** and the '**Feefo Platinum trusted service award 2020'.**

We are currently working alongside one of the longest established HR & Health and Safety consultancy businesses across UK and part of a Global Group that have a multimillion-pound turnover year on year that keeps growing. This group company is the marketleader in providing outsourcing solutions to SMEs within HR, Employment Law, Tax and Health & Safety.

We are looking for an enthusiastic, motivated and hardworking Office Coordinator / PA. You will be adaptable to a variety of administrative tasks that will assist the Sales Director in carrying out their day to role in leading, directing and managing allNew Business, as well as assisting the Sales Floor Managers and Field Sales Managers within Croner Group Limited where required. You must have excellent organisational skills and attention to detail to ensure work is produced to a high standard.

In this role there is a requirement to provide administrative and planning support to the Sales Director and the Sales Department.

**Day-to-Day Responsibilities as an Office Coordinator / PA**:

- To devise and maintain office systems, including data management and filing;
- To assist with incoming calls when the Sales Director is unavailable;
- To arrange travel and accommodation where required;
- To delegate work in the absence of the Sales Director;
- To organise and maintain the Sales Director's diary and make appointments, including any print outs required for scheduled meetings and preparation of meeting agendas where required;
- To assist the Sales Director in ensuring that work assigned by them to other individuals or departments is completed, i.e. follow up on delegated work in order to meet deadlines.
- To assist the Sales Director and Management Team with any internal reporting, e.g. the preparation of reports for the Board Meetings, MLI Meeting etc;
- To assist the Sales Director with administrative work for departmental/business communications;
- Supporting the Sales Director with HR issues, which will consist of minute taking, drafting letters etc;
- To produce documentation relating to project work, where required;
- To co-ordinate monthly payroll across departments ensuring that group deadlines are met;
- To manage the preparation and co-ordination of Quarterly Sales Conferences;
**What you bring to the team**
- Ability to think outside the box and work on your own initiative;
- All written correspondence to contain clear, accurate and thorough information;
- High level of confidentiality, integrity and reliability;
- Excellent attention to detail;
- Excellent organisational and time management skills with the ability to prioritise;
- Excellent communication and interpersonal skills;
- Excellent word processing and IT skills, including knowledge of a range of software packages such as Outlook, Excel, PowerPoint, Work and internet explorer;
- Ability to work under pressure and to tight deadlines;
- Ability to research, digest, analyse and present material clearly and concisely; and
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.

**Why join our team?**

This is a fantastic place to work if you enjoy a challenge and have genuine enthusiasm for overcoming obstacles and learning. The office is fast-paced and busy so we are looking for someone who has a positive and can do attitude.

**P969556FAR2**

**INDPENO

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