HR Admin Assistant/pensions

2 days ago


Bradford, United Kingdom Hays Specialist Recruitment Limited Full time

HR Admin Assistant/Pensions
Your Responsibilities
***
- Prepare pension documentation for employees in relation to appointments, terminations, retirements and transfers
- Provide information to current and retired employees on changes to their pension contributions and benefits.
- Assist the Pensions Manager with the preparation of reports for the Local Pension Board.
- Maintain intranet/internet pages with pension related articles.
- Produce spreadsheets, letters and reports in relation to pension's projects.
- Liaise with Kirklees payroll to obtain payroll information for current and retired employees.
- Issue Customer Satisfaction Surveys and monitor responses.
- Process reference requests, both incoming and outgoing.
- Process Disclosure and Barring Service checks, liaising with relevant bodies as required.
- Administer all Baseline Security Checks for new employees.
- Administer the processes in relation to approval/refusal of Career Breaks, Special Leave, Flexible Working and Secondary Employment requests.
- Administer the process for probationary reports.
- Carry out induction sessions for new starters and monitor the completion of Induction Packs.
- Record and update Grievance, Disciplinary and Performance Improvement records on the AccessHR system.
- Administer the procedure for the internal and external recruitment to posts, including posting vacancies to internal and external newsgroups.
- Provide advice and guidance to Managers and Employees in relation to leave entitlements and other terms and conditions of employment.
- Calculate annual leave entitlement in relation to employees working part-time hours, changes in working pattern, public holidays, sickness, termination, maternity/paternity leave and career breaks.
- Process maternity, shared parental leave and paternity leave requests in accordance with policy and issue relevant correspondence.
- Update the AccessHR system with new starters, onboarding, transfers, promotions, terminations, career breaks, personal particulars and maternity leave as required.
- Assist with the Wholetime Recruitment process.

***Skills and Experience**
**- Level 2 in Literacy and Numeracy or equivalent qualification, or equivalent level of literacy and numeracy gained through work experience.
- Ability to work on own initiative, prioritise workloads and meet deadlines.
- Excellent verbal and written communication skills.
- A flexible approach in relation to the needs of the post and working hours as required.
- Excellent customer service skills.
- Ability to work as part of a team.
- Ability to pay close attention to detail to ensure data quality is maintained to a high standard of accuracy.
- Ability to maintain confidentiality.

***What you need to do now**
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.


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