Administrator
6 months ago
**VACANCY: Administrator**
**LOCATION**:Maidstone, ME15**
**ABOUT US**:
Glenfield Invicta is part of the AVK Group; who are market leaders in the design, manufacture and supply of valves, pipe fittings, hydrants and flow control equipment to the Water, Waste Water, Oil and Gas industries throughout the world. Glenfield Invicta’s end to end Project Solutions provide market leading valve and penstock engineering excellence across a multitude of water and non-water infrastructure projects.
To help us manage this, we are looking for an enthusiastic, highly organised and motivated Administrator with knowledge of either engineering or the utility markets. This is an excellent opportunity for a team player who is well organised with great communication skills and the ability to build good working relationships at all levels. This is a varied role where you'll provide a range of administrative services across the Service Delivery team, carrying out tasks that promote and document the actions delivered by them.
You will champion AVKs strength in Manufacturing and Engineering with a focus on our future resilience and growth.
**ABOUT THE ROLE**:
- Deliver analytical reports based on given data
- Administration of Company Reports
- Monitoring and calculating running costs of projects
- Collating costs and pushing these through Navision system using LNS codes
- Running spreadsheets for each Contract (Financial)
- Running spreadsheets for each Contract (Programme of works)
- Updating Accounting spreadsheet with Applications made and costs involved
- Keeping account of Engineers time and expenses
- Administrating Contracts and ensuring we meet requirements
- Requesting and processing variations to orders when the need arises
- Issuing Contract paperwork
- Raising ‘Applications for Payment’ and issuing to customer or logging through their portal
- Updating customer’s spreadsheet monthly KPI reports
- Raising invoices on Payment received
- Raising purchase orders for subcontractors and hire equipment
- Able to collate technical manuals from data accumulated during project delivery
- Generate reports for customer and senior management
**ABOUT YOU**:
- Previous experience in a similar technical Admin role ideally within engineering
- Good understanding of Microsoft Office Suite and ERP / MRP systems
- Good office management skills, with the ability to file, coordinate and document support duties
- Excellent communication and solution orientated problem-solving ability
- Demonstrate attention to detail and observation
- Flexibility to adjust workload priorities to take account of new deadlines
- Has a can-do attitude that inspires others through own positive attitude, energy and passion
- Collaborative working style
**WHAT WE OFFER**:
- A culture of shared values, goals, attitudes and business growth
- Employee Assistance Programme (Welfare and Wellbeing)
- Competitive salary
- 33 days holiday (including statutory Public Holidays)
- Life Assurance plan (x3)
- Company pension plan
- Discounts and cashback across many high-street and online retailers (Supermarkets, Entertainment, Fashion, Days Out, Technology, Home and Travel)
- Companywide initiatives to share in our future success
- A blend of training to help your career development
We know that our people are the most important asset to the AVK Group and we are looking for skilled, passionate and driven professionals to work with our inspirational leaders; to promote our culture, enable change and champion a lean environment.
**Job Types**: Full-time, Permanent
Schedule:
- Monday to Friday
Application question(s):
- Please detail your salary expectations
- Do you have previous experience within a technical admin role?
Please detail
Work authorisation:
- United Kingdom (required)
Work Location: In person
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