Purchase Ledger Clerk Pt 30 Hours

5 days ago


Oxford, United Kingdom Hays Specialist Recruitment Limited Full time

Purchase Ledger Clerk PT 30 hours £23,000 - £26,000 annual salary Permanent Central Oxford Higher Education
**Your new company**
A reputable higher education organisation, based in central Oxford.
**Your new role**:

- Purchase Order control;
- Reception of supplier invoices/credit notes and entry into the accounting system;
- Batch import of invoices from Epsys (catering invoices) and TMS systems (external tuition payments).
- Distribution of invoices to departmental managers for authorisation;
- Input of authorised invoices/credit notes on a daily basis;
- Regular liaison with budget holders to resolve invoices received but not authorised;
- Reconciliation of supplier balances to statements on a monthly basis;
- Selection of authorised invoices and authorised payment requests for payment based upon agreed credit periods and cash flow availability;
- Preparation of payment batches, interface to the Barclays.net Banking BACS facility, production of BACS payment reports and remittance advices;
- Creation of international payments and same day inter-bank payments using the Barclays.net facility;
- Circulation of remittance advices to suppliers (electronically or in paper form);
- Temporary and permanent filing of invoices, credit notes, purchase orders, supplier statements, BACS and output reports in a regular, timely and accurate manner;
- Assistance with data for preparation of the monthly management accounts
- Monthly accounting of authorised expenditure made by credit cards, including liaising with card holders for relevant documentation and coding.
- Raising invoices, providing Payroll Clerk with payroll deductions and issuing statements for outstanding invoices.
- Banking cheques (by post).
- Petty cash processing and reconciliation.
- Provision of support to other members of the Accounts Department at times of peak activity and during holiday periods, including covering other job responsibilities.

**What you'll need to succeed**:

- Experience, knowledge and skills necessary to ensure accurate and timely processing of purchase orders and invoices;
- Ability to protect sensitive personal data and act with discretion;
- Ability to structure and carry out complex reconciliations;
- Good working understanding of accounts and debits and credits;
- Excellent IT skills, including knowledge of Microsoft Excel and Word
- Disciplined and organised approach to work and attention to detail;
- Flexibility in providing cover for colleagues, when required;
- Ability to multi task and correctly prioritise the workload;
- Ability and confidence to work under mínimal supervision;
- Ability to establish good working relationships with colleagues both within the department and across departments.
- Accountancy training at technician level

**What you'll get in return**
- £23,000 - £26,000 annual salary
- 30 hour working week
- Competitive pension
- 36 days annual leave (inc. bank holidays)
- Staff meals free of charge

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.


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