Office Coordinator

1 week ago

Great Barr, United Kingdom Hart Training and Recruitment Full time

As an Office Coordinator, you thrive on being that important piece of the puzzle that keeps everything running smoothly behind the scenes. You enjoy juggling multiple tasks and ensuring that essential operational activities are carried out professionally and on time. The real satisfaction comes from finding a company that's successful, friendly, and appreciates your contributions. Being just another number in a big corporate machine can be disheartening and doesn't give you the job fulfilment you desire. That's why the role we have available puts you right at the heart of the team and the company.

As the successful Office Coordinator, you'll work for an independent and award-winning commercial window cleaning company based in Great Barr, with over 20 years of experience.

In addition to a salary of £26k - £30k pro rata (£13.00-£15.50 ph) the role offers flexibility in your working hours. If you need a position that works around the school run or you can only work 4 days a week this role can adapt around you, allowing for a great work/life balance.

So, what are we looking for from you?
- Well, for a start you will be comfortable dealing with a variety of people from the company window cleaners to sub-contractors as well as clients and suppliers that the business deals with daily.
- You will need to show a good understanding of all Microsoft Office programmes but more importantly experience of raising sales invoices. The company uses E-Works but if you have used a CRM or accounts software to produce PO’s and sales invoices that would be beneficial.
- You need to be able to handle invoicing and order processing with ease. Being numerate is crucial to this role. You will also create PO numbers through our E-Works system and will understand the invoice values and raise appropriate PO values.

As an Office Coordinator, the role will be 50% accounts administration and 50% operational administration. This will involve:

- Issuing 30-40 sales invoices per week and chasing PO numbers for sales invoices
- Checking tenders when necessary.
- Answering any queries from suppliers/contractors etc
- Processing order and supply requests from the cleaners and/or sub-contractors be it for cleaning products or issues with the car fleet
- Chasing satisfaction reports from sub-contractors and making sure these are returned in a timely manner and then uploaded onto the system is vital
- Responding to customer and supplier inquiries and liaising with the relevant departments when necessary
- Providing general administrative support to the operational teams.
- Making full use of the E-Works system by implementing innovative ideas and methods and managing schedules, appointments, and deadlines using the system.

This is an opportunity to join a growing and close-knit company in a crucial position, where you'll have the chance to interact with a wide variety of people. If this sounds like a role that you would enjoy, one that you can fully embrace and develop into a successful career, then get in touch today.

Other job titles that may be like this role include Office Support, Admin Support, Accounts Support, Office Supervisor, Office Co-Ordinator and Office Operations.

**Job Types**: Full-time, Temporary contract

**Salary**: £26,000.00-£30,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

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