Receptionist/clerical Assistant

5 months ago


London, United Kingdom Ashmole Academy Full time

**GRADE**: Point 17

**PURPOSE OF JOB**: To provide reception cover and effective secretarial,

administrative and clerical support to the school office. To be the first back up to administer

first aid to staff and pupils in accordance with best recognised practice as required

**RESPONSIBLE TO**: The Head Teacher in all matters.

**EMPLOYMENT DUTIES**:
The job description should be considered with due regard to the school’s staffing structure

and the school’s corporate plan.

**Reception**:

- To welcome visitors and guests to the Trust ensuring a professional image is conveyed at

all times
- Sign visitors in and supplying them with the necessary visitor’s badge
- Clean and organise the reception area ensuring it is presentable and paper free
- Provide excellent customer support to visitors and staff
- Maintain front door security and report any suspicious activity
- To provide refreshments as required
- To operate the switchboard in a polite and timely manner and deal with enquiries

efficiently and accurately.
- To check safeguarding documentation as required and ensure visitors receive the Trusts

Safeguarding Leaflet
- To book large and small meeting rooms when requested
- To take receipt of parcels ensuring relevant staff are informed
- To ensure reception is covered at all times
- To deliver student messages to classrooms as required
- Deal with queries and deliver messages accurately

follow up is carried out when relevant

**School office**:

- To support the Head Teacher and others in liaising with other schools, community,

parents and professional bodies ensuring that a professional image is conveyed at all
times.
- To deal with queries from outside agencies.
- Typing of pastoral letters and documents
- Back up for the Attendance Officer
- To deal with queries from outside agencies
- To ensure a high level of confidentiality.
- To complete specific clerical duties as required.
- To produce high quality documents and letters.
- To undertake general clerical duties such as data entry, filing, typing, etc and

reprographics as required.
- To prepare the post each day
- To provide administrative support to the school office. Specific duties will include:

- Filing for all year groups.
- Assisting with all references.
- Pastoral notes on new pupils.
- Secretarial and administrative support to Year Heads
- Assisting with checking reports as required.
- Typing of letters and documents.
- Assisting with data entry onto Bromcom.
- Mail mergers as and when required
- Setting up excel spread sheets.
- Maintaining school databases and office systems.
- Set up new pupil files as required
- Pastoral typing and year 7 transition
- To provide admin support to Attendance when required
- To provide admin support to Admissions
- To provide admin support to HR when required
- To provide support to the Exams officer when required
- To deal with overflow office duties, as required by the office manager
- To attend morning briefing meetings, on a rotational basis, and feedback to other

colleagues on reception

**First Aid:
- To cover First Aid on a daily basis.
- To be the first back up to administer first aid to staff and pupils in accordance with best

recognised practice as required.
- To cover first aid in the absence of the Welfare Officer (both short and longer term) and

during lunch and break periods
- Keep up to date with first aid cases and training.
- To safeguard and promote the welfare of children

This Job Description is not rigid or exclusive and may be adjusted at any time with the agreement

of the Head Teacher to meet the needs of the school.


  • Receptionist

    5 months ago


    London, United Kingdom Step Ahead Full time

    **Receptionist** **London - Belgravia** **£27,000 per annum plus great benefits** **Purpose** The primary purpose of the Receptionist role is to ensure that Members and guests enjoy their experience at The Caledonian Club by consistently delivering exceptional service. **Hours of Duty** The Receptionist will work Monday to Sunday, five days out of...

  • Receptionist

    5 months ago


    London, United Kingdom Archway Studios Full time

    **Responsibilities**: - Greet and assist visitors in a professional and friendly manner - Answer incoming calls and direct them appropriately - Perform data entry tasks accurately - Maintain office and building supplies - Schedule viewing appointments and manage calendars - Assist with clerical and administrative duties as required **Requirements**: -...

  • Receptionist

    5 months ago


    London, United Kingdom Connectment Full time

    **Receptionist - Central London** We're working with a law firm based in central London who're looking for a Receptionist to join their FOH team. They're looking for a reliable and professional individual who can effectively manage the front desk operations and administrative tasks **Responsibilities**: - Greet and welcome visitors in a professional and...

  • Receptionist

    6 months ago


    East London, United Kingdom Spark Innovations LTD Full time

    Receptionist: As a Receptionist at Spark Innovations, you will be the first point of contact for our clients, visitors, and employees. Your role will involve managing the front desk, handling incoming calls, greeting guests, and providing administrative support to various departments. This position offers an exciting opportunity to be a crucial part of our...


  • London, United Kingdom KC Recruitment Full time

    Job Title: Receptionist/Administrative Assistant Overview: **Duties**: - Greet and assist visitors in a professional manner - Answer and direct phone calls - Perform clerical duties such as typing, filing, and data entry - Utilize Google Suite for various administrative tasks - Maintain office organization and cleanliness - Handle incoming and outgoing...

  • Receptionist

    5 months ago


    London, United Kingdom CSP (UK) Ltd Full time

    **Receptionist** - Receptionist Responsibilities:_ - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls, take messages, and provide information to callers - Schedule appointments and maintain appointment calendar - Handle incoming and outgoing mail and packages - Assist with data entry and record keeping -...

  • Receptionist

    5 months ago


    London, United Kingdom Graysons Full time

    **Responsibilities**: - Greet and welcome visitors in a friendly and professional manner - Answer phone calls, take messages, and direct calls to the appropriate person - Manage incoming and outgoing mail, packages, and deliveries - Schedule appointments and maintain calendars - Perform data entry tasks to update records and files - Assist with general...


  • London, United Kingdom Russell Talerman Full time

    Overview: We are seeking a highly organized and detail-oriented individual to join our team as a Receptionist/Administrative Assistant. This role requires excellent communication skills, strong organizational abilities, and proficiency in office software and administrative tasks. As the first point of contact for our company, the Receptionist/Administrative...

  • Receptionist

    6 months ago


    London, United Kingdom Elitebeautyltd Full time

    Overview: **Responsibilities**: - Greet and welcome guests in a professional manner - Answer and direct phone calls - Maintain office security by following safety procedures and controlling access - Perform clerical duties such as filing, photocopying, scanning, and faxing - Manage office supplies inventory and place orders when necessary - Keep updated...

  • Receptionist

    7 months ago


    London, United Kingdom Meraki Full time

    My client, a leading workspace provider are looking to a hire a Receptionist on a part time basis to join their team in Central London. You will be the first point of contact for our organisation, providing a positive and professional impression to clients, visitors, and employees. **Key Responsibilities**: - Warmly welcome and assist visitors, clients,...

  • Receptionist

    5 months ago


    London, United Kingdom KNT Developmet Full time

    **About Us** CMT Design and Construction Ltd is an expanding construction company based in Central London that offers its employees a congenial working environment, growth opportunities and a platform for personal and professional development. CMT has evolved over a number of decades and is a proud third generation company in construction sector which has...

  • Receptionist

    6 months ago


    London, United Kingdom NDS GROUP LTD Full time

    NDS GROUP LIMITIED NDS Group are looking for an eager new receptionist to join the team. Job Overview: **Responsibilities**: - Greet and welcome clients and visitors with a friendly and professional demeanor - Answer phone calls, take messages, and direct calls to the appropriate person or department - Provide general administrative support, including...

  • Receptionist

    5 months ago


    London, United Kingdom Tate Recruitment Limited Full time

    My client based in Canary Wharf is looking for a fully time receptionist to work alongside another receptionist. £28,000-£30,000 8.30-5.30- 5 days in the office My client is looking for a friendly, experienced receptionist to support a team of 30. Duties will include: - Greet and welcome guests in a professional manner and direct visitors - Answer,...

  • Receptionist

    5 months ago


    London, United Kingdom Acute Recruit Full time

    receptionist You will: - Greet and welcome visitors in a professional and friendly manner - Answer phone calls and direct them to the appropriate person or department - Provide accurate information to clients and visitors regarding company services - Schedule appointments and manage calendars - Perform general clerical duties such as filing, photocopying,...

  • Receptionist

    6 months ago


    London, United Kingdom Mornington Hotel London Kensington Full time

    Responsibilities: - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls, taking messages as necessary - Provide administrative support to the team, including data entry, filing, and organizing documents - Assist with office management tasks such as ordering supplies and maintaining inventory - Perform basic...

  • Receptionist

    5 months ago


    London, United Kingdom The Clapton Surgery Full time

    Job Description: Receptionist You will provide a positive, professional and compassionate service at all times. You may be required to work extra hours when colleagues are absent due to sickness or holiday, you may also be required to work outside normal working hours. You will have the option to be enrolled in the NHS Pension scheme **Duties**: - Greet...


  • London, United Kingdom London Health and Healing Full time

    As a Receptionist/Admin Assistant, you will be the first point of contact for our business and the business we work with. Our Receptionist’s duties include offering administrative support across the organization. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a...

  • Receptionist (Casual)

    6 months ago


    London, United Kingdom Gen Hospitality Full time

    Overview: We are seeking a detail-oriented and organized Receptionist to join our group of workers, working at various locations across London. **Duties**: - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls promptly - Perform data entry tasks accurately and efficiently - Manage incoming and outgoing mail -...


  • london, United Kingdom BRITPLAN SECURITY SOLUTIONS LIMITED Full time

    Company DescriptionBRITPLAN SECURITY SOLUTIONS LIMITED is a security and investigations company based in Greater London, United Kingdom. The company is dedicated to providing top-notch security services and solutions to its clients.Role DescriptionThis is a full-time Front Desk Receptionist role located on-site in Greater London. The Front Desk Receptionist...

  • Corporate Receptionist

    5 months ago


    London, United Kingdom Beaumont recruitment Ltd Full time

    Job Overview: **Duties**: - Greet and welcome guests in a professional manner - Answer, screen, and forward incoming calls - Maintain a tidy and presentable reception area - Manage office supplies inventory and place orders - Perform basic clerical tasks such as data entry, filing, and photocopying - Assist in booking meeting rooms and coordinating...