Senior Admin Officer

3 days ago


Brighton and Hove, United Kingdom Ministry of Justice Full time

**Senior Admin Officer - 73809**
**£23,637 - £29,046**
**Brighton and Hove**:
**Overview of the job**:
This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**:
The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**:
The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**:

- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**:

- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**:

- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**:

- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**:

- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**:

- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary. Using data to identify trends and taking appropriate action to maintain and enhance performance.
- Ensure that all reasonable precautions are taken towards the maintenance, security and confidentiality of written and electronically stored material, in line with the requirements of the Data Protection Act and Information Security Policies and Procedures.
- To ensure that all team resources,, are deployed cost effectively an



  • Brighton, United Kingdom Step Ahead Full time

    **Booking Officer - 4 Month Temp Role** **£10.42 Per hour** **Location: Brighton, Sussex** **Start ASAP** **Full time & there is a possibility of part time or a compressed working week (30 hours)** We are working with an NHS Trust who are looking for a Booking Officer. The role involves undertaking a variety of tasks relating to booking and managing...


  • Brighton and Hove, United Kingdom My Getaways Limited Full time

    **What is the Position?** “Operations Admin/Social Media assistant” We are looking for a tech savvy customer focused member of the team to join our team as part of the Operations team. The role is varied but mainly office and admin based, however there are times when all hands are needed to help out in our properties to get ready for guests. On a...

  • Admin Officer

    2 months ago


    Brighton, United Kingdom Brook Street NMR Full time

    Are you ready to support a dynamic team in a vital administrative role with our client Marine Management Organisation? Brookstreet is seeking an organized and proactive Admin Officer to join our client Shoreham office for a part-time position (18 hours per week, over three days). This is a temporary ongoing assignment via Brookstreet until 3rd of Feb 25...


  • Brighton, United Kingdom Office Angels Full time

    Role - PA / Senior Admin Support - Hybrid Location - Brighton - Hybrid role Salary - £11.94 an hour, Temp 3 months then reviewed Hours - Monday - Friday - 9-5pm, 1 hour or 30 minute lunch Start - ASAP Office Angels are partnering with an employer of choice in the Brighton area, representing a company that presents great opportunities to develop your...


  • Brighton and Hove, United Kingdom The Shore Group Full time

    Job DescriptionThe Shore Group are hiring for the position of Office Support Services . The Office and fleet support role is a hybrid role, overseeing the comprehensive high-level day to day facilities management of the Shore Group offices and management of the company fleet. In addition, there will be some oversight of IT requirements and support. The role...


  • Brighton, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 283084**Salary**: - £23,637 - £29,046**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...

  • Admin Assistant

    6 months ago


    Telford and Wrekin, United Kingdom Recruit4Staff Full time

    Recruit4staff are proud to be representing their client, a leading manufacturer in their search for a **Admin Assistant** to work in their leading facility in **Telford.** **For the successful Admin Assistant our client is offering**: - Starting hourly rate of £10.80 per hour - Monday to Thursday 8am-4:30pm with a 3:30pm finish on Fridays - Temporary to...

  • Admin Officer

    2 days ago


    Brighton, United Kingdom Brook Street Full time

    **Ministry of Justice**: **Administration Officer** We've got a great opportunity for a full - time long term temp role within the Brighton Courts, to join a fast-paced office, working as part of the admin team. Overview: - Full time 37 hrs per week - Monday - Friday - Temporary ongoing role - Pay - £11.28ph after 12 weeks - Location - Brighton - Start...


  • Brighton, United Kingdom Next Step Apprenticeships Full time

    Our client is looking for an Admin Support apprentice offering an exciting opportunity to kick-start your career in while contributing to a dynamic and thriving company. **Responsibilities** - Assist in managing office tasks, including data entry, filing, and document organisation. - Collaborate with different departments to facilitate effective...

  • Librarian Admin

    4 days ago


    Brighton, United Kingdom Engage Education Full time

    **School Librarian Admin Required for School in Brighton** At Engage Education Services, we’ve specialised in recruiting education staff for over a decade. We’re currently looking for an experienced School Librarian to work full-time at a fantastic school in Brighton. Our team has built an excellent reputation in the local area, and we’re looking for...


  • Brighton and Hove, United Kingdom Ministry of Justice Full time

    Salary 1 - £38,857 - £43,941 Number of jobs available 1 - 2 Detail of reserve list 1 - 12 Months Region 1 - South East City/Town 1 - Brighton and Hove Building/Site 1 - NPS 47 GRAND PARADE BRIGHTON, BN2 9QA Grade 1 - Other Organisation Grade for HMPPS 1 - NPS Pay Band 5 National Post Type 1 - Permanent Working Pattern 1 - Full Time, Part...


  • Brighton and Hove, United Kingdom Staff Recruit Full time

    Commercial Property Fee Earner - Hybrid working availableThis expanding firm of Lawyers with offices in Kent and East Sussex who have an excellent reputation and who offer professional development, excellent salary and benefits, career progression, friendly environment and full admin backup, are looking to recruit a Commercial Property Fee Earner, to be...

  • Admin Assistant

    24 hours ago


    Brighton, United Kingdom Grafton Banks Limited Full time

    Grafton Banks Finance are assisting a local, Brighton based, client with an ‘Admin Assistant’ position. This is a permanent role reporting into the Office Manager; the purpose of this role is to assist with a range of administrative duties to support theday-to-day running of the business. Duties will include: - Word processing and collating...

  • Admin Assistant

    23 hours ago


    Brighton, United Kingdom Carbon 60 Full time

    **Lanes infrastructure are looking for a Admin Assistant to work with them in Partnership with City Fibre.** As an office administrative assistant you will work to support all of our office divisions, including; HSQE, project management, permitting and planning, transport and equipment, operations and human resources. Your role will provide exposure to all...

  • Admin Support

    7 months ago


    Brighton, United Kingdom Pink Tile Education - Sussex Full time

    **Admin Support - Full-time - Competitive Salary** Pink Tile Education is a specialist recruitment business providing experienced and qualified staff to the education sector. We are seeking a switched on and ambitious individual to join our growing team of education recruiters based in Hove, East Sussex. Pink Tile Education is a privately owned education...

  • Senior Accountant

    7 hours ago


    Hove, United Kingdom Recruitment Genius Full time

    Senior Accountant required to look after circa 300 clients supported by small team including an admin support team. This role will be supported by practice Manager and admin staff, the business owner and by the technical support team. This role will suitsomeone energetic who doesn't want to be micro-managed and who wants a well-rounded client facing role in...


  • Brighton, United Kingdom Lucy and Yak Full time

    We are looking for a fantastic Creative Production Admin Assistant to support our Creative team! You will be responsible for the smooth running of the Creative Production team, assisting the Creative Assistant Producer and Lead Creative Producer by keeping everything organised and moving forward! This is a great opportunity to join a forward-thinking...

  • Call Centre Admin

    7 months ago


    Brighton and Hove, United Kingdom Sureserve Group Full time

    K&T Heating provides gas compliance services for local authorities, housing associations, and charity customers, currently managing around 200,000 properties across London and surrounding postcodes. Our Brighton/Portslade Office is looking for an administrator to join the team. **Role** The purpose of the role is to act as the focal point of contact for...


  • Brighton, United Kingdom Pink Tile Education - Sussex Full time

    **Admin & Compliance Support - Full-time - Competitive Salary** Pink Tile Education is a specialist recruitment business providing experienced and qualified staff to the education sector. We are seeking a switched on and ambitious individual to join our growing team of education recruiters based in Hove, East Sussex. Pink Tile Education is a privately...


  • Tyne and Wear, United Kingdom MTrec Full time

    **Company Description**: **Rewards and Benefits on Offer;** - Competitive salary - Career progression opportunities. - Stable growing organisation. - Flexible employment terms - Immediate start. - Group personal pension and death in service benefits. - Ongoing and further training opportunities - Flexible hours Mon - Fri (must work Wednesdays) - Salary...