Events Coordinator

3 weeks ago


Oxford, United Kingdom University of Oxford TSS Full time

Web advert
- Vacancy ID: 13305- Do you have experience managing events? Are you proactive and organised? Would you like to work at a prestigious College based in Oxford City Centre?- If any of the above describes you, our new Events Coordinator role might be perfect for you Further details below:
**The role**:
The Events Coordinator reports directly to the Events Manager but is also required to work closely with the Head Butler and other members of the Dining Services Department, the Catering Manager and the Manciple.

**Duties**:

- Attendance management: issuing invitations, collating responses, preparing guest lists, logging dietary and other special requirements.
- Assist the Events Manager in the preparation of menus, seating plans, place cards and other paperwork for big college events and private functions.
- Organisation and booking of events to support the work of the Estates Bursar.
- Prepare and update the instructions on the college diary and share them with the relevant departments.
- Prepare online booking forms and monitor the online booking system.
- Provide front-of-house support during events.
- Assist with the preparation of a weekly list of events, to be shared with all departments.
- Process all college accommodation bookings for guest rooms and auxiliary college accommodation, invoicing and preparing tenancy agreements (when required).
- Charging fellows as required using the Battels system.
- Any other duties, requested by the line manager.


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