Events Officer

2 months ago


Oxford, United Kingdom University of Oxford TSS Full time

Location:
- Oxford City Centre- Category:
- Events- Vacancy Type:
- Full-time (temporary)- Pay rate:
- £17.38 p/h + holiday pay- Web advert**Vacancy ID 16271**
- We are recruiting for a temporary Events Officer to work on site at one of our centrally based departments starting on the 29th April and ending on the 28th June working 37.5 hrs p/w and paying £17.38 p/h**Duties**:

- Work with the Head of Internal Communications to plan an events programme each year for staff, identifying new opportunities and innovative ways of engaging staff.
- Work with colleagues to identify the optimum platform (online, in person etc.) to deliver each event.
- Agree the overall plan of each event with the Head of Events.
- Lead the project team, where applicable, through the planning phase of each event.
- Plan, coordinate and deliver the internal events programme to a high professional standard, remaining flexible as new priorities emerge, and ensuring all stages of planning and delivery are led by insight and evaluation.
- Evaluate all events to ensure they are effective in communicating the University’s strategic goals and messages, with continuous improvement a driving factor. Provide written reports to the Head of Events and the Head of Internal Communications as appropriate.
- Display a credible and professional approach with colleagues.
- Build and maintain excellent working relationships with key colleagues and stakeholders at all levels across the University, including but not limited to, the Vice-Chancellor’s Office, the Pro-Vice-Chancellors’ Offices, the Proctors’ Office, and the Internal Communications team.
- Brief senior staff about an event’s purpose, scope and format.
- Send joining instructions to event attendees.
- Manage the budget for your events portfolio, ensuring expenditure is in line with the budget.
- Manage all logístical and technical aspects of University events that you are working on, working closely with service providers, stakeholders and internal, and occasionally, external clients.
- Oversee the production of materials and content for an event, including audio-visual, web and printed forms.
- Contribute to the Events Office being viewed as a centre of excellence, through standard of own events as well as advising colleagues on event management and contributing to the Events Toolkit on the University’s Communications Hub as required.

**Essential Criteria**
- Proven experience of Events Management
- Demonstrable expertise in planning and delivering a wide range of successful events, both digital and in person.
- High-level organisational and project-management skills, with a keen eye for detail, and an ability to drive plans based on insight and evaluation.
- Excellent skills in Office IT systems including Word, Excel and PowerPoint. Willingness and availability to work flexibly, including outside normal office hours and at weekends as required.



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