Business Administration

3 weeks ago

Winnersh, United Kingdom BD Full time

**Job Description Summary**: To provide administrative assistance to the Director of the Medical Affairs EMEA or Function Lead, handle confidential matters, support team meetings coordination with internal and external stakeholders

**Be part of something greater**

BD is one of the largest global medical technology companies in the world, and we are Advancing the world of health by improving medical discovery, diagnostics, and the delivery of care. We have over 70,000+ employees and a presence in virtually every country around the world to address some of the most significant global health issues.

We are looking for a Business Administrator to provide administrative assistance to the Director of the Medical Affairs EMEA or Function Lead and to handle confidential matters, support team meetings coordination with internal and external stakeholders

**Main Responsibilities**:

- To provide administrative assistance to the Director of the Medical Affairs EMEA or Function Lead to enable them to be highly effective
- Manage access to the MA Director/Function Lead and their schedule, ensuring time is used and effectively and efficiently.
- To handle confidential business matters and ensure compliance with confidentiality policies and procedure.
- Ensure compliance with policies and procedure
- To act as the first point of contact and liaison for both internal and external stakeholders, suppliers, clients, policy makers, and key decision makers.
- Organise internal meetings, prepare/send out agendas, coordinate logistics, compile and distribute required documents and presentations
- Prepare and send out minutes and follow up actions.
- Assist in the preparation and generation of reports, presentations and data
- On-boarding of new associates
- Support and promote BD values and company culture with a positive and flexible manner with a view to building relationships built on trust and discretion. Particularly when liaising with external stakeholders.
- Use company knowledge to assist other with office operations
- Exercise judgment, based on previous experience, practices and precedents, to identify and solve problems that arise
- Provide information to others through various communication channels regarding business matters, processes and/or procedures throughout the company
- Use experience and knowledge of how the team integrates with others to think beyond the way it has always been done and identify opportunities for improvement
- Design processes to enhance work flow and efficiency
- Support of HCP and Customer Meetings. This includes following the company’s compliance process, arranging travel, and supporting with the organisation of the Meeting.
- Responsible for the movement and tracking of the department’s capital equipment / products
- Raising quotes for capital equipment / products when requested by sales associates

**Skills and Competencies**:

- Wide range of administrative skills
- Strives for continued self-development and encourages others to do the same
- Promotes teamwork by acknowledging the value of cultural differences and coaching others to consider these differences when communicating or making decisions
- Ability to work under pressure and to deadlines with mínimal supervision
- High personal accountability & integrity
- Able to set own work direction and complete tasks
- Proactive and have the ability to take the initiative
- Actively work to high standards with excellent attention to detail
- Flexible attitude and ability to handle changing priorities
- Good verbal and written communication skills in English with the ability to communicate well at all levels
- IT skills - ability to use a range of technolog

**Every Business Assistant will use, manage and train others in the use of multiple systems including**:

- Aravo
- Concur (travel booking and expenses)
- CitiManager
- Facilities 360
- Microsoft Word, Excel and PowerPoint
- Outlook
- MS Teams
- SharePoint
- Interaction Hub
- WorkDay
- BD Services Store
- Print Store
- PowerBI

**Education and Experience**
- 3+ years BA experience
- GCSE English and Maths (minimum GCSE Grade C/4-9)
- Below the exec profile requirements
- 3+ years BA experience at a senior level
- GCSE English and Maths (minimum GCSE Grade C/4-9)
- Further education and/or a University degree a plus

**Why join us?**

A career at BD means being part of a team that values your opinions and contributions and that empowers you to bring your authentic self to work. Here our associates can fulfill their life’s purpose through the work that they do every day.

You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. Our Total Rewards program — which includes competitive pay, benefits, continuous learning, recognition, career growth, and life balance components — is designed to support the varying needs of our diverse and global associates.

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