Contract Administrator

24 hours ago

Aldershot, United Kingdom The Westgrove Group Full time

**Job Title: Centre Administrator**

**Location: Aldershot**

**Salary: £12.00 per hour**

**Hours: Part-time**

To contribute to the efficient operation of the Centre Management Suite through the effective management of the reception and office administration systems, including:

- Support the centre manager with general administration as and when required and ensuring compliance with the landlord; helping in the delivery of communications and administration of budgets
- Assist the property team with the management of on-site car parking, licensing and raising and processing of invoices and ordering; checking the monthly service charge expenditure report and all expense process; manage the purchase order log
- Maintain the centre’s filing and information systems in accordance with the centre policy
- Order and manage stationery and office furniture within the administration budget
- Maintain the centre’s health and safety updates for the notice boards and order First Aid supplies
- Managing service contracts for IT, photocopier, office and telephones etc.
- To report any defects to the centre manager which relate to the shopping centre in the first instance.
- Managing of Accident, Incident, Third Party and Riddor Reports completion (includes checking all information, gaining photographs / CCTV if required, inputting into specific tracking spreadsheet and sending on to the insurers and also dealing with potential claims with insurers).
- Managing updates of all Emergency Response site information documents and circulating to the relevant team members, head office and tenants with assistance from Centre Operations/ Centre Manager.
- Assisting the centre manager with completing the quarterly service charge reports and sending to Retailers head offices.
- Managing the collection of Fire Risk Assessments from all Retailers (from sending out letters, chasing via telephone, visiting or inputting into specific spreadsheet and overseeing renewals) with assistance from the on-site team.
- Working with the Centre Manager to manage the onsite web-site and update all offers and adverts from the tenants when required.
- Assisting the centre in managing the mall commercialisation initiatives to maintain and increase the revenue streams for the centre.
- Other duties which are related to the function of the shopping centre as and when required.

**Experience, Knowledge and Qualification required**:

- Minimum 2 years’ experience as Administrator and Receptionist
- Experience with platforms such as Horizon (training can be provided)
- Excellent software qualifications - advance word, intermediate excel and power point
- Strong secretarial skills, minimum typing speed 60wpm
- Experience in developing administrative processes and procedures

**Competencies and Attributes required**:

- Strong organisational skills - ability to multitask and prioritise workload, working to strict deadlines.
- Proven communication and interpersonal skills to all levels
- Resourceful, innovative thinker
- Ability to work on own initiative, listen and willingness to learn
- Team Player - maintain close working relationships with all other colleagues in the business to assist in the facilitation of projects.
- Utmost discretion when dealing with all sensitive and confidential information
- Results and achievement oriented to high standards
- Committed, motivated and passionate about our people and our company

**What you will get in return**:
We understand that our people are our business and we want our colleagues to feel special. So, on top of the usual things you’d expect from a business like ours, we also reward you with:

- Pension scheme (eligibility rules apply)
- Training and development opportunities including NVQ’s, Diploma’s and more
- Free and confidential colleague welfare
- Health Care and Benefits scheme
- Reward & Recognition Awards
- Volunteer days

**Why join Westgrove?**

We’re uncompromisingly people orientated and our colleague centric DNA is what makes a career with us so rewarding. Our people are at the heart of our business and we care about the wellbeing of all our colleagues.

The Westgrove Group provide cleaning, security, maintenance and customer service to high footfall customer facing destinations including shopping centres, corporate buildings and airports. We have years of experience and knowledge in providing quality service and now is an exciting time to join us and be part of something special.

**Job Types**: Permanent, Part-time

**Salary**: £12.00 per hour

**Benefits**:

- Company pension

Work Location: One location

Reference ID: RW - Wellington 001

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