Team Organiser

3 weeks ago

Rugby, United Kingdom Colas Rail UK Full time

**Position: Team Organiser**
**Location: Rugby**
**Division: Services**

Key Areas of Responsibility & Accountability

**Recruitment**

Assist the Regional Operations Manager¿s onboarding new recruits into the business by carrying out the following:

- Assist the Recruitment Team and Regional Operations Manager in arranging job interviews.
- Assist HR in ensuring the recruits have completed all elements of Agenda.
- Ensure new recruits pass the relevant medical.
- Ensure new recruits have a payroll number and IT account setup.
- Ensure new starters have an iPhone allocated to them.
- Ensure new starters have a PPE order in the system before starting.
- Ensure new starters have a vehicle allocated and a fuel card ordered through Fleet.
- Ensure new starters have PTS courses and a Company Induction booked in.
**Fleet**
- Manage and distribute any parking fines, speeding fines or similar, to relevant team members with the Fleet Team.
- Work with team members, Fleet Team and Planning Team to ensure all vehicle servicing and MOTs are planned in and completed.
- Keep records of all team members vehicles.
**Hotels & Transport**
- Assist the Hotel Booking Team in ensuring all team members have correct hotels or transport booked.
- Deal with any late requests from team members for hotels or transport.
**Safety**

Keep records of all team members and their close call, safety conversation and safety visit submissions.

**General**
- Arrange any meetings required for team members, including room bookings.
- Arrange team meetings at the request of the Regional Operations Manager, including meeting room, hotel rooms and transport booking.
- Support the Training Dept to ensure refresher training courses are arranged and joining instructions are sent out.
- Support the Training Dept to ensure all staff competencies are kept up to date and assessments are arranged.
**Additional Responsibilities**
- To assist with arranging up to date electronic assessment or paper assessments are sent to the assessors when required.
- To keep all spreadsheets up to date when finished assessments sent in.
- Put all completed assessments in correct folders.
- Chase assessments that were planned to be carried out but have not been sent in.
- Check route app for drivers routes coming OOD and let regions trainer assessor know.
- Ensure drivers that have been on a transit have uploaded the route on the route app.
- Ensure drivers that have been on route refreshing/learning have uploaded the route on the route app each day.
- Send out route packs to all route learners.
- Chase DWRs that have not been sent in.
- Checked fuel has been delivered and update sheets as required.
- Chase Daily, Weekly & Spares check sheets that have not been returned.
- Keep track off PPE that has been ordered for staff.
**About Us**
- Joining Colas Rail UK provides the opportunity to not only establish yourself within one of the rail industry's biggest and most prestigious, multi-disciplined contractors, providing you with a springboard that can take you career to new heights._
- We take pride in nurturing talent and providing opportunities for you to unlock your potential at whatever stage you are in your career. We encourage cross-collaboration and innovation and if you are interested in learning Colas Rail will enable that._
- Everyday we work together safely to solve real problems, with a shared goal of enhancing the Infrastructure and Logistics which is key to the UK Rail Network and wider Supply Chain. Everyone here has a voice and we encourage all to speak up, discuss their ideas and implement them._
- We are always looking for passionate people to join our business and with several bases across the UK, there are plenty of opportunities to join our vibrant, creative, and diverse teams._
- Colas Rail hold three core values: Caring, Sharing and Daring. We take care our of our employees, always ensuring safety is a top priority and we nurture our collective wellbeing. We share a passion for what we do, celebrate our achievements and value high standards like nowhere else. We dare to take on new challenges, we are one of the international leaders in our industry. We keep on innovating, expanding, and conquering new markets._
- The performance of Colas Rail UK is dependent upon improving and developing the skills and abilities of all employees, and our Equal Opportunities Policy, above all else, aims to achieve this objective._

Behavioural Skills
- Engage and Care
- Engage and stay close to our client. Provide sustainable solutions that you truly care about and join us in having an impact on the Infrastructure of the UK.
- Execute and Share
- Share our joint passion for the important work executed every day at Colas Rail. Share in our success, our diversity, our development and execute our project plans.
- Energy and Dare
- Display the energy of a leader, champion your teams. Dare to think innovatively and explore new horizons.
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