Office Administrator

4 weeks ago


Newtownards, United Kingdom AVENIR EMS LTD Full time

This is an exciting opportunity to join our friendly team. This opening will give you the confidence and opportunity to really make this role your own. It will be our top priority to ensure you have the right training available to get you off to a flying start.

You will be the main point of contact to provide support in specific sectors across the Group.

Day to day duties will include but are not limited to:

- Managing the end to end process for all compliance work and action as required in a timely and consistent manner for the clients
- You will be liaising with employees & contractors and build a good rapport and working relationship with them
- Other tasks include raising purchase orders, draft invoices and reviewing processes, ensuring continuous process improvement and optimal business efficiency will be a key part of this role
- Calculating staff hours on a monthly basis to send to Accountants for processing
- Scheduling work schedule on a weekly basis
- Other various day-to-day activities

You will be working alongside the Office Manager on a daily basis to ensure all admin tasks are completed in a timely, efficient manner. You will start the role on 20 hours per week however from April 2023 this will increase on a temporary basis (9 months) to cover a staff members maternity cover. These hours will likely be between 30 to 37 hours per week until maternity ends for the other staff member likely to be January 2024. You may then return to your 20 hours per week from this point.

Desired skills
- Communication skills
- Attention to detail
- Organisation skills
- Problem solving skills
- Administrative skills
- Team working as well as the ability to working using your own initiative

Personal qualities
- Logical thinking
- Committed to the role
- Inquisitive
- Self-motivated
- Happy to help others if needed

Desired qualifications
- GCSE or equivalent English and maths (Grade Grades 9-4 (A*-C) essential

**Job Types**: Part-time, Permanent

**Benefits**:

- Company events
- Company pension

Schedule:

- Monday to Friday

**Experience**:

- Administrative Assistants & Receptionists: 2 years (preferred)

**Job Types**: Part-time, Permanent
Part-time hours: 20 per week

**Salary**: £12.00-£14.00 per hour

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Newtownards, BT23 5SD: reliably commute or plan to relocate before starting work (required)

Work Location: One location


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