Senior Administrative Officer

3 days ago


Wakefield, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 244658**Salary**:

- £23,637 - £29,046**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at 1 Burgage Square, Merchant Gate, Wakefield WF1 2TSAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**This post reports to the Business Manager and line manages Case Admin and Receptionists.**

**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**
- The job holder will be required to carry out the following responsibilities, activities and duties:

- Management Support- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time
- Health, Safety & Fire- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.
- Effectively Manage and Develop staff- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division
- Use communication effectively- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function
- Enhance your own performance- Manage own resources and take responsibility for own professional development

Use information to take critical decisions- Liaise with staff to receive, collate



  • Wakefield, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 343148**Salary**: - £24,228 - £30,208- pro-rata- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Part-time**Number of jobs available**: -...


  • Wakefield, United Kingdom Ministry of Justice Full time

    **Senior Administrative Officer - 65837** **£23,637 - £29,046** **Wakefield**: **This post reports to the Business Manager and line manages Case Admin and Receptionists.** **Overview of the job** This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support...


  • Wakefield, United Kingdom Ministry of Justice Full time

    Salary 1 - £24,228 - £30,208 pro-rata Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - Yorkshire and the Humber City/Town 1 - Wakefield Building/Site 1 - 1 Burgage Square, Merchant Gate, Wakefield WF1 2TS Grade 1 - Other Organisation Grade for HMPPS 1 - NPS Pay Band 3 National Post Type 1 - Permanent Working Pattern...

  • Office Administrator

    3 weeks ago


    Wakefield, United Kingdom Route 1 Careers Full time

    Description We are currently looking for an Office Administrator to be the welcoming face of our reception, the go-to support for our Finance/Admin Department, and a key player in ensuring smooth operations across all departments.Reporting to the Senior Administrator, you'll handle a variety of administrative tasks and thrive in a dynamic environment where...


  • Wakefield, Wakefield, United Kingdom Austin Fraser Full time

    Job DescriptionWe are seeking a highly skilled Senior Administration Lead to manage our back-office Administration staff and ensure the smooth running of our office. The ideal candidate will have management or team leading experience in the Financial Services industry, preferably within an Independent Financial Advisory sector. They should have a good...

  • Office Administrator

    6 months ago


    Wakefield, United Kingdom Artisiana Full time

    Job Title: Office Administrator Overview: **Bookkeeper/Office Administrator - Join our Team in Wakefield, West Yorkshir**e We're seeking a detail-oriented and reliable Bookkeeper/Office Administrator to join our dynamic team from our office in Wakefield, West Yorkshire. As a key member of our team, you'll play a vital role in supporting the smooth...


  • Wakefield, United Kingdom Yorkshire Ambulance Service NHS Trust Full time

    Exciting Opportunities in the EOC We are currently looking for Administration Officers within EOC to work on the following terms; 1 on a permanent contract and 2 on secondment terms who will, in the first instance, provide admin support to the EOC Development and Governance Teams. The EOC Administration Officer will work as part of a team to arrange,...

  • Office Administrator

    7 months ago


    Wakefield, United Kingdom Spectrum rail Full time

    '''Responsibilities''': - Perform various administrative tasks to support the efficient operation of the office - Answer and direct phone calls in a professional and courteous manner - Greet and assist visitors, ensuring a positive and welcoming experience - Maintain office supplies and inventory, placing orders as needed - Handle incoming and outgoing...

  • Office Administrator

    7 months ago


    Wakefield, United Kingdom First Choice Recruitment (Wakefield) Full time

    **Role: Office Administrator** **Hours: Monday - Friday 8:30am - 4:00pm** **Rate: £12.59 per hour** **Location: Junction 41 Wakefield** **Start date: ASAP** First Choice are actively recruiting for a Office Administrator to join our reputable client based in Junction 41 Wakefield. Our client is the largest local authority/public sector buying...


  • Wakefield, Wakefield, United Kingdom Standex International Corporation Full time

    At Standex International Corporation, we are seeking a highly skilled Office Administrator to join our team on a part-time basis. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office.Job DescriptionThe successful candidate will be responsible for monitoring and maintaining office supplies and equipment...


  • Wakefield, Wakefield, United Kingdom Bagnall Hopkins Recruitment Full time

    Job Overview:Bagnall Hopkins Recruitment is seeking a highly organized and efficient Office Administration Manager to support our team in delivering event project activities. The successful candidate will provide top-notch administrative services to customers and potential customers.You will be responsible for administering office tasks, including answering...


  • Wakefield, Wakefield, United Kingdom Standex International Corporation Full time

    We are seeking an experienced Senior Administrative Assistant to join our team. The successful candidate will be responsible for managing office supplies and equipment inventory, ordering low quantities as needed. They will also prepare and process purchase orders with vendors, ensuring timely delivery.This role involves generating internal quotes and sales...

  • Office Administrator

    7 months ago


    Wakefield, United Kingdom Levels Above Site Services Ltd Full time

    **About us** Levels Above has shown enormous growth since forming in 2020 and are proud to have two active depots, one in Wakefield and another in the North West. A position within this rapidly growing company is available for the right person. If a successful family run business is the right environment for you then please get in touch. Duties to include...


  • Wakefield, Wakefield, United Kingdom Sandal Huddersfield BMW Full time

    We are currently looking for an Administrative Support Officer to join our HR/Admin team at Sandal Huddersfield BMW. This is an excellent opportunity for an administrative professional to develop their skills and contribute to the success of our business.**Key Responsibilities:**Administrative support to the HR Manager and other colleaguesAssistance with...


  • Wakefield, Wakefield, United Kingdom CLD Recruitment Full time

    Are you passionate about delivering exceptional customer service in a dynamic and challenging environment?Job Title:Property Administration OfficerWe are recruiting for an experienced Property Administration Officer to join our team at CLD Recruitment. As a key member of our team, you will be responsible for managing all aspects of property administration,...


  • Wakefield, United Kingdom Move Housing Full time

    We offer this fantastic opportunity to work in our busy office with great team where all aspects of property management will be open to learn for very career orientated person, eager to discover new areas of business and ambitious enough to gain new skills. Job description: Lettings office administrator will be responsible to Office Manager for all the...


  • Wakefield, United Kingdom Horbury Dental Laboratories Ltd Full time

    The successful applicant must have experience of working in a busy office, excellent communication skills and the ability to work under pressure where necessary. Multi-tasking, strong administration and attention to detail are essential in this role. Salary is negotiable dependent on experience. Some knowledge of dentistry would be preferred but is not...

  • Administration Officer

    6 months ago


    Wakefield, United Kingdom Heart of Yorkshire Education Group Full time

    **Administration Officer - Exams*** **Ref**:41264 **Location**: Based at the Wakefield Campus. May be required to work at other Campuses from time to time for cover. **Hours**: 37 hours per week **Salary**:£22,459 - £23,781 (Pending outcome of pay and grading review) The Heart of Yorkshire Education Group has an exciting opportunity for an individual...

  • Office Administrator

    7 months ago


    Wakefield, United Kingdom Direct Line Group Full time

    **This is a 12 month contract** **About us** Here at Direct Line Group Auto Services, we genuinely care about what we do and aim to provide a phenomenal level of service for our customers. We know that our customer's vehicles make getting from A to B that much easier, whether it's to do the weekly shop, the school run or to get things delivered, it's all...


  • Wakefield, United Kingdom Direct Line Group Full time

    **This role is a Part Time role minimum of 18 hours and a maximum of 24 hours** **About us** Here at Direct Line Group Auto Services, we genuinely care about what we do and aim to provide a phenomenal level of service for our customers. We know that our customer's vehicles make getting from A to B that much easier, whether it's to do the weekly shop, the...