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Senior Administrator

2 months ago

Glasgow, United Kingdom Page Personnel Finance Full time

Our client is looking for a Senior Administrator for a role in the West end of Glasgow

**Client Details**

A leader in their field

**Description**

**Major Responsibilities**:

- Treat health, safety, and environmental compliance as top priority.
- Maintain vessel inspection (SIRE, Flag) planning sheet.
- Schedule, arrange vessel inspections (SIRE and Flag) and communicate vessel inspection planning and arrangement with the vessel and operations team.
- Update MMS VIS system with inspection requests and inspection responses for vessels charterer to Petronas.
- Import SIRE reports into NS HSEQ system upon release of the SIRE inspection report.
- Input approved SIRE responses into OCIMF / NS HSEQ system.
- Input PSC and Flag Inspection reports into NS HSEQ system.
- Update vessel inspection (SIRE, PSC, Flag) KPI sheet.
- Upload closed SIRE, PSC and Flag inspection reports into 'The Quay'.
- Send PSC inspection reports to Bahamas flag administration for Bahamas flagged vessels.
- Maintain updated vessel trading certificates in OCIMF repository.
- Processing of vessel inspection invoices.
- Upload PSC reports into OCIMF data repository.
- Upload crew matrices into OCIMF portal.
- Upload all matrices into OCIMF database on the 1st of each month.
- Input data into internal and external reports (monthly and quarterly reports).
- Provide information and reports related to vessel inspections to the Operations team when requested.
- Provide administrative support for Integrated Management System document changes.
- Provide trending, analysis of quality assurance performance, KPI reports and presentation materials.
- Coordinate office audit schedules and agendas.
- Any other duties assigned by line manager.

**Profile**

**Requirements (Knowledge, Skills & Abilities)**
- The immediate right to live and work in the United Kingdom.
- Strong organizational skills.
- Excellent attention to detail and work ethic.
- Strong teamwork, interpersonal, and communication skills.

BONUS - IF YOU HAVE KNOWLEDGE OF THE MARITIME INDUSTRY THIS WOULD BE IDEAL BUT NOT ESSENTIAL

**Job Offer**

A competitive salary and great working environment

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