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Senior Administrator

3 months ago

Glasgow, United Kingdom Arnold Clark Full time

We’re looking for an organised Senior Sales Administrator to work in our new Glasgow BMW/MINI branch in Hillington Park.

**Hours**

Full time, Monday - Friday 8.30am - 5pm.

**About the role**

Working in our busy, fast-moving vehicle sales administration department, you’ll be responsible for making sure our vehicle stock records are accurate and up to date.

Reporting to the branch accountant, you will also ensure that vehicle sales are taxed and invoiced efficiently to ensure a smooth customer experience.

For this role, you will need a high level of organisation and accuracy, as well as the ability to work well with others.

**Day-to-day duties**
- Bringing purchased vehicles into our stock records in an accurate and prompt manner.
- Overseeing the used car admin team to ensure all jobs are completed.
- Confirming all vehicle stock details recorded are correct and vehicles are accurately advertised online.
- Ensuring appropriate vehicle documents are obtained, recorded and securely filed.
- Carrying out the taxation of sold vehicles in time for customer delivery.
- Producing accurate and timely vehicle sales invoices that match the signed customer order form.
- Ensuring all vehicle sales documentation is correct and vehicle payment is received.
- Gaining an understanding of manufacturer systems and bonuses for new vehicles.

**Essential skills**
- Fantastic communication skills.
- A high level of organisation, accuracy and the ability to multi-task.
- Strong attention to detail.
- Ability to stay calm and work accurately, even under pressure.
- Team player who can also work on their own initiative.

**Nice to have (but not essential)**

Knowledge of Microsoft Office, particularly Excel.

In return, you’ll receive excellent working conditions and an employee benefits package that’s among the best in the industry, including private healthcare, life assurance and generous employee discounts.

Benefits Every Arnold Clark employee is entitled to a wide range of benefits, including: Discount on new and used vehicles Contributory pension scheme Private medical insurance Life assurance