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Senior Administrative Assistant

2 months ago

Watford, United Kingdom Harrisons Probate Solutions Group Full time

**Position**: Senior Administrative Assistant
**Location**: Oak House, Reeds Crescent, Watford, WD24 4PH
**Company**: Harrisons Probate Solutions Group
**Employment Type**: Full-Time

**About Harrisons Probate Solutions Group**:
Harrisons Probate Solutions Group is a leading provider of comprehensive probate and estate planning services. Our dedication to delivering expert guidance and personalised solutions has earned us a reputation for excellence in the probate industry. We are committed to helping our clients manage and distribute their estates with professionalism and care.

**Job Summary**:
**Key Responsibilities**:

- **Executive Support**:

- Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organise and prioritise large volumes of information and calls.
- **Office Management**:

- Oversee the day-to-day operations of the office, including managing supplies, equipment, and vendor relationships.
- Coordinate and manage projects, ensuring deadlines are met and deliverables are completed.
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- **Client Relations**:

- Serve as a primary point of contact for clients, ensuring exceptional service and timely responses to inquiries.
- Assist in onboarding new clients, including preparing and managing documentation and information flow.
- Maintain and update client records and files, ensuring confidentiality and accuracy.
- **Administrative Tasks**:

- Conduct research and compile data for reports, presentations, and strategic planning.
- Handle confidential and sensitive information with discretion.
- Manage and resolve administrative issues and conflicts as they arise.

**Qualifications**:

- **Education and Experience**:

- Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
- Minimum of 3 years of experience in an administrative support role, experience of supporting Senior Executives would be advantageous.
- **Skills and Competencies**:

- Exceptional organisational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Ability to handle sensitive information with the highest degree of integrity and confidentiality.
- Strong interpersonal skills with the ability to build positive relationships with clients, colleagues, and external partners.
- Proactive approach with the ability to anticipate needs and take initiative.
- **Personal Attributes**:

- High level of professionalism and a strong work ethic.
- Detail-oriented with the ability to manage multiple tasks and priorities effectively.
- Adaptable and able to thrive in a fast-paced environment.
- Positive attitude and a team player.

**What We Offer**:

- Competitive salary and benefits package.
- Opportunities for professional development and career advancement.
- A supportive and collaborative work environment.
- The chance to work with a dynamic and forward-thinking team.

**How to Apply**:
Harrisons Probate Solutions Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

**Job Types**: Full-time, Permanent

Pay: £24,000.00-£27,000.00 per year

**Benefits**:

- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Holidays
- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus scheme

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 2 years (preferred)

Work Location: In person

Application deadline: 15/06/2024
Reference ID: HARR/SAA/2024
Expected start date: 15/06/2024