Receptionist

4 months ago

Bicester, United Kingdom Ministry of Justice Full time

Salary 1
- £20,126 - £24,225

Number of jobs available 1
- 1

Detail of reserve list 1
- 12 Months

Region 1
- South East, South West

City/Town 1
- Bicester

Building/Site 1
- NPS UNITS 9 AND 10 TALISMAN BUSINESS CENTRE BICESTER, OX26 6HR

Grade 1
- Other

Organisation Grade for HMPPS 1
- NPS Pay Band 2 National

Post Type 1
- Permanent

Working Pattern 1
- Full Time

Role Type 1
- Administration / Corporate Support

Job description 1

**Overview of the job**

This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities.

The job holder works collaboratively with other team members to provide reception duties and a range of administrative support services.

The job holder may be expected to support a number of teams/functions within the operational area and is to offer support and cover during periods of absence, for which training will be provided.

The job holder must promote diversity and anti-discriminatory practice in the performance of the post in a way that embraces Equality and values Diversity.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

NB: Core Hours include regular unsocial hours (evenings and/or weekends) as determined by the business need.

**Summary**

To provide an effective and efficient first point of contact with all visitors, telephone callers and undertake administrative functions in accordance with service policy and procedures.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services such as the provision of food banks, referring more technical enquiries to an appropriate manager.
- To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parking bookings, support and service meeting rooms including preparing for events and event registration as required.
- To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties.
- To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures and where necessary to act as Fire Warden/First Aider and in the absence of a line manager to support risk assessments where trained.
- To log building faults and incidents and keep a log of maintenance and repairs escalating issues through the appropriate channels and making decisions (within guidelines) on the urgency of the faults in order to maintain the security of the building. In the absence of the Senior Admin Officer escorting contractors and visitors around the building.
- Where necessity arises to support the case administration of Person on Probation by providing a confidential and high-level administrative support service to operational teams, to include:

- Process and update computer based and manual files and filing systems
- Use a range of computer software in providing comprehensive administration support
- Produce a range of documentation and correspondence
- To access databases for information as necessary and input information as required
- Scanning and archiving data, some of which is sensitive and highly confidential

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.

**Behaviours**
- Delivering at Pace
- Communicating and Influencing
- Changing and Improving
- Managing a Quality Service

**Ability**
- Must have excellent verbal and written communication skills

**Experience**

**Desirable**
- Has worked in criminal justice field
- Has experience of working in high pressure/stressful working environments
- Has experience in customer relations

**Technical**

**Qualifications Essential**
- GCSE A*-C Grade (or equivalent) including Maths and English (and Welsh where applicable) or proven track record in commensurate role

**Qualifications Desirable**
- IT qualification equivalent, i.e. ECDL/CLAIT or equivalent work experience to the co

  • Dental Receptionist

    4 months ago

    Bicester, United Kingdom Damira Dental Studios Full time

    **Job description - Dental Receptionist** Do you have excellent customer service skills and are looking for a role with training and providing the best in patient care? The role of a **Dental Receptionist** at our **Bicester **practice with Damira Dental Studios will give you all of the above and more. At Damira Dental Studios our **Dental Receptionist**...

  • Dental Receptionist

    4 months ago

    Bicester, United Kingdom Damira Dental Studios Full time

    **Job description - Dental Receptionist** Do you have excellent customer service skills and are looking for a role with training and providing the best in patient care? The role of a **Dental Receptionist** at our **Bicester **practice with Damira Dental Studios will give you all of the above and more. At Damira Dental Studios our **Dental Receptionist**...

  • Administrator/receptionist

    3 months ago

    Bicester, United Kingdom LinkLife Full time

    **LinkLife are delighted to be working with a growing business based in Long Crendon who are looking for a passionate and forward thinking Administrator / Receptionist to join their team!** **Role**: Administrator / Receptionist **Location**: Long Crendon, Buckinghamshire **Salary**: £23,000 - £25,000 DOE **Contract**:Full time, Monday - Friday,...

  • Veterinary Receptionist

    4 months ago

    Bicester, United Kingdom The Hart Veterinary Centre Full time

    We are looking for a Veterinary Receptionist to come and work with us in our very busy veterinary hospital. Our practice thrives on our colleague interaction and so a sense of humour and positive outlook is also essential. Hours are 20 - 35 hours per week. This will include weekend working on a rota basis, but this will be discussed at interview. **Job...

  • Receptionist

    4 months ago

    Bicester, United Kingdom Specsavers Full time

    **Receptionist** **Location: Bicester, Oxfordshire** **Working hours: Part time - 3 days a week ( 21.5hr) - Including 1 weekend day.** **Salary: £12.500k per year.** **Admin experience is desired but not essential - full training is provided** At Specsavers, our Receptionists/Customer Service Advisors are essential in shaping the beginning of our...

  • Receptionist

    4 months ago

    Bicester, United Kingdom Specsavers Full time

    **Receptionist** **Location: Bicester, Oxfordshire** **Working hours: Part time - 3 days a week ( 20hr) - Including 1 weekend day.** **Salary: £11.500k per year.** **Benefits: Bonus, Staff, Friends & Family discounts, Specsavers Perks & WeCare package - including discount vouchers for online retailer, second medical opinions through GP’s or online...

  • Veterinary Receptionist

    4 months ago

    Bicester, United Kingdom Bicester Vets Full time

    **Full time receptionist required at Bicester Vets.** **30-40 hours per week with the opportunity for overtime to cover holidays & sickness.** **Rota with different shifts, covering 8am-7pm Mon-Fri and 1 in 4 Saturdays 8am-2pm.** **Receptionists are extremely important members of our team as they are front of house, so excellent customer service is...

  • Veterinary Receptionist

    3 months ago

    Bicester, United Kingdom Bicester Vets Full time

    **Full time receptionist required at Bicester Vets.** **30-35 hours per week with the opportunity for overtime to cover holidays & sickness.** **Rota with different shifts, covering 8am-7pm Mon-Fri and 1 in 4 Saturdays 8am-2pm.** **Receptionists are extremely important members of our team as they are front of house, so excellent customer service is...

  • Dental Receptionist

    3 months ago

    Bicester, United Kingdom Bicester - Portman Smile Clinic Bicester Full time

    Full-time - Contract Type: Permanent - Portman Location: Bicester - Portman Smile Clinic Bicester - Vacancy Type: Receptionist - Department: Practices - Orthodontics We have an opportunity for a full time **Dental Receptionist** to join our **Bicester **Portman Smile Clinic**. **About the role and practice** Portman Smile Clinic is the home of specialist...

  • Dental Receptionist

    3 months ago

    Bicester, United Kingdom Bicester - Portman Smile Clinic Bicester Full time

    We have an opportunity for a full time **Dental Receptionist** to join our **Bicester **Portman Smile Clinic**. **About the role and practice** Portman Smile Clinic is the home of specialist orthodontic solutions and dental implants right on your doorstep in Bicester. We are situated in the very heart of the town centre of Bicester, conveniently located in...

  • Senior Receptionist

    4 months ago

    Bicester, United Kingdom Value Retail Full time

    Senior Receptionist - Bicester, GB, OX26 6WD- Full Time**Senior Receptionist ¦ Bicester Village ¦ Permanent Full time** **Something Extraordinary Every Day** - The Senior Receptionist ensures the Reception, Front and Back Office areas run smoothly and efficiently, consistently maintaining The Bicester Collection and Value Retail’s professional approach...

  • Hotel Receptionist

    3 months ago

    Bicester, United Kingdom The Holt Hotel Full time

    We are an 87 bedroom hotel located between Bicester and Banbury looking for a receptionist to join our excellent Reception team. Available contract is up to 5 days per week (40 hours). Main duties include: - Greeting and engaging with guests. - Check in/out procedures. - Taking telephone calls. - Providing outstanding customer service. - Taking payments -...

  • Dental Receptionist/administrator

    4 months ago

    Bicester, United Kingdom Market Square Dental Full time

    Market Square Dental is a well established private practice in Bicester with an experienced, friendly and supportive team. We have a brand new purpose built facility for our team and patients, to be able to deliver high quality dentistry in a relaxing and calm environment. **Skills and Qualities required** - Reliability and punctuality - Friendly, caring...

  • Receptionist / Clinic Coordinator

    4 months ago

    Bicester, United Kingdom Private Clinic Full time

    **About us** Join a dynamic medical aesthetic team dedicated to providing exceptional patient care and cutting-edge treatments. We pride ourselves on creating a welcoming environment and delivering top-notch services to our valued clients. **Job Overview**: We are seeking a dynamic and organised individual to join our team as a Receptionist/Clinical...

  • Administration Assistant/receptionist

    3 months ago

    Bicester, United Kingdom Justin Bucknell Electrical Ltd Full time

    We are looking to recruit a full time **office administrator** who has a minimum 5 years experience in a similar role and experience in marketing. You must have a superb level of phone etiquette. Part time hours will be considered **About Us**: **Justin Bucknell Electrical Ltd are a small business passionate about providing a leading electrical service in...

  • Night Porter

    3 months ago

    Bicester, United Kingdom The Holt Hotel Full time

    We are an 87 bedroom hotel located between Bicester and Banbury looking for a receptionist to join our excellent Reception team. Available contract is up to 5 days per week (40 hours). Main duties include: - Greeting and engaging with guests. - Check in/out procedures. - Taking telephone calls. - Providing outstanding customer service. - Taking payments -...

  • Receptionist / Clinic Coordinator

    3 months ago

    Bicester, United Kingdom Private Clinic Full time

    **About us** Join a dynamic mecical aesthetic team dedicated to providing exceptional patient care and cutting-edge treatments. We pride ourselves on creating a welcoming environment and delivering top-notch services to our valued clients. Job Overview: We are seeking a dynamic and organized individual to join our team as a Receptionist/Clinical...

  • Guest Services Coordinator

    1 month ago

    Bicester, Oxfordshire, United Kingdom whitbread Full time

    We are excited to announce an opportunity at Premier Inn for a Receptionist . This role involves working 20 hours per week with a competitive hourly wage. Position: Receptionist – Premier Inn As the welcoming face of our establishment, you will utilize your vibrant personality and exceptional customer service abilities to greet guests. Your role...

  • Veterinary Reception Team Leader

    4 months ago

    Bicester, United Kingdom Tame and Wild Full time

    My client is looking for a receptionist Team Leader The Reception Team Leader is a key role in leading and empowering the front-of-house team to deliver an excellent experience to our clients and visitors to the practice. It will require you to work closely with Senior Team members. An important aspect of this role is to continuously lead by example and...

  • Hotel Receptionist

    3 weeks ago

    Bicester, Oxfordshire, United Kingdom whitbread Full time

    Job Summary:We are seeking a highly skilled and customer-focused Customer Service Representative to join our team at Premier Inn in Bicester. As a key member of our front desk team, you will be responsible for providing exceptional service to our guests, ensuring their stay with us is memorable and enjoyable.Key Responsibilities:Provide warm and welcoming...