Medical Records Edms/scanning Clerk

5 months ago

Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

An opportunity has arisen to join this busy and demanding department. You will be motivated, enthusiastic, have good communication skills and work well within a team. The maintenance of patient confidentiality and excellent customer care skills are essential to this post.

**Initial duties include**: the collection and filing of Health Record Folders into the storage areas and archiving (scanning folders) folder using the Trust archiving system. Eventually, in time leading on to further duties which include: Health Record Folder retrieval, updating patient’s demographic details in their folder and on the Trust’s PAS system and reception duties.

It should be noted that this post is very active and involves a substantial amount of lifting, walking, pushing trolleys and transferring of patient's folders.

Working hours are 37.5 per week

**Required hours of work**:
Hours of work

Mon

09:00-17:00

Tue

09:00-17:00

Wed

09:00-17:00

Thu

09:00-17:00

Fri

09:00-17:00

Sat

Sun

Collect and deliver Health Records for a variety of purposes as required from filing locations, wards and departments across the Trust ensuring they are appropriately prepared for the intended purpose including the accurate filing of documentation.

Ensure that all Health Record movements and locations are accurately recorded on Trust systems e.g. Patient Administration System (PAS)

Add and update patients’ demographic information and attendance details both on Trust systems e.g. PAS and within the Health Record ensuring both the accuracy and completeness of the information recorded.

Sort and file referrals received into the department in readiness for filing into the Health Record during preparation stage.

Accurately sort and file Health Records using both numeric and alpha orders e.g.

as part of the clinic preparation process.
when returning Health Records to the departmental storage areas

As one of the United Kingdom's largest coastal resorts, Blackpool has plenty to offer its residents - it's not just a good place to work; it's a great place to live.

In addition to its bustling centre and historic seafront, the town is world famous for its many attractions, including the famous Blackpool Tower. Blackpool also offers several scenic cycling routes round our local parks and across the surrounding countryside, as well as boasting panoramic views of the coast on its picturesque Promenade. Further afield,

Blackpool Teaching Hospitals NHS Foundation Trust is a large, integrated provider of acute and community services to the 445,000 population of the Fylde coast health economy and the estimated 11 million visitors to the seaside town of Blackpool. With patients and families at the heart of all we do, we are committed to creating a culture that empowers our staff and inspires us all to deliver first class clinical care. We form a central part of the Healthier Fylde Coast Integrated Care Partnership and our progressive approach to partnership working in the area provides an enviable opportunity to redesign and deliver services that meet the challenges of today's health system.

We are not underestimating the challenges facing today's health system but believe there are the foundations here in Blackpool to deliver truly excellent, integrated services that can make a major impact on the lives of the thousands of people we serve.

Sort and appropriately action post coming into the department.

Handle queries and complaints in a timely and sympathetic manner calling upon the advice and assistance of the MRTM/MRM as appropriate.

To undertake any other ad-hoc activities as directed by the MRTM/MRM

Personal

The post holder will be required to undertake all duties allocated in a timely and satisfactory manner acting as an integral member of their assigned team.

Adhere to the Medical Records Procedure Manual and Training Plan correcting in good time any errors discovered to the satisfaction of the MRTM/MRM.

All post holders must be involved in and adaptable to future changes in the scope and location of their role, supporting health records processes and being receptive to change as the Trust’s EPR and EDMS solutions develop and mature over time.

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