![Greenscape Energy Ltd](https://media.trabajo.org/img/noimg.jpg)
Administrator
2 weeks ago
Due to continued growth, we are searching for an experienced, confident, and hardworking Administrator to support the Electrical Technical and Compliance Department.
**Job Purpose**
The administrator provides everything from basic levels of admin support, data entry, copying, filing, dealing with phone calls, work routing, making appointments and customer surveys etc. In addition, to more challenging tasks such as monitoring and interrogating active works report and failure demand, maintaining works database and other important records. They would be expected to be able to think for themselves and look for solutions to problems on their own in the first instance. They should be familiar with IT software, such as Word, Excel and Outlook, and able to format documents to the required standards. The administrator will also assist with the administrative duties of the Senior Electrical Compliance Manager and the Operations Managers but will be guided through most tasks.
**Job responsibilities**
Attending meetings with managers and clients. Creating meeting agendas and taking minutes
Photocopying & Filing
Answering the phone / dealing with queries
Data input onto bespoke database system
General typing
Maintain employee compliance records.
Maintain complete IT records as per QA requirements.
Deal with incoming posts (external and internal)
Produce letters/memos and other written forms of communication.
Contribute to own self-development.
Comply with QA procedures.
Comply with Health and Safety Policy
Act as holiday & sickness cover for an alternate administration post
Maintain Electrical, plant & procurement systems and generate monthly reports.
Maintain sub-contractor spreadsheet
Order stationary and maintain stocks.
Upload Electrical Test certificates to Gabriel and distribute/file.
Maintain & update the Electrical Test Certificate spreadsheet.
Conduct customer satisfaction survey monthly and distribute the report.
Monthly reports for the electrical compliance manager
Scheduling & booking of Electrical Compliance Manager audits
Making sure KPIs are up to date
**Key Skills**
Excellent verbal and nonverbal communication skills
Proven experience as an Administrator, Administrative Assistant, or relevant role
Good knowledge of Microsoft Packages, including Word and Excel
Familiarity with office equipment, including printers
Knowledge of office policies and procedures
Experience with office management tools (MS Office software, in particular)
Flexible approach to work
Team player
Problem-solving attitude with an eye for detail
Excellent organisational and time-management skills
Diploma: additional qualifications as an Office Administrator or Secretary are a plus
**Job information**
Job Type Permanent
**Salary**: £21,000 - £24,000 based on experience
Hours: 9.00am
- 5.30pm Monday to Friday
In return we offer a fantastic working environment, 25 days holiday plus bank holidays, increasing after two years’ service, company pension scheme, an employee MediCash programme, along with free fruit in the staff room.
**About us**:
Installers of Air Source Heat Pumps, Solar PV Panels, and renewable energy technology for home and business owners across Norfolk, Suffolk, Essex and Cambridgeshire.
- _**Note for Recruitment Agencies**_ _- this position is being recruited internally and therefore we politely request no contact from external agencies please._
**Job Types**: Full-time, Permanent
**Salary**: £21,000.00-£24,000.00 per year
**Benefits**:
- Company pension
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Ipswich: reliably commute or plan to relocate before starting work (required)
Work Location: In person
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