HR Assistant

1 month ago

Birmingham, United Kingdom IMI Critical Engineering Full time

**IMI plc**
We are a global specialist engineering company that creates breakthrough solutions. We are curious and like to solve problems, partnering with our customers to solve the demands of today and prepare for the challenges of tomorrow. We embrace innovation and care about outcomes that are good for business, everyday life and making a better world - creating lasting impact for everyone.

**Process Automation**
Our one big team work fairly and effectively but mostly importantly together to ensure we maintain the foundations that have enabled IMI’s success through over 150 years of heritage.

**IMI Truflo Marine**

Business is profitable, with a full order book and primed for significant growth.

**Inclusion and Diversity at IMI Truflo Marine**
In an ever-changing world where boundaries are pushed and questions asked about what constitutes ‘the social norm’, businesses are a powerful platform for social change.
Truflo Marine employees are integral in supporting business growth and innovation. We firmly believe that a workplace that reflects the diverse communities and stakeholders we serve; and embodies a culture where everyone feels valued, heard and welcome is critical in creating a sustainable future.

**Flexible Working at IMI Truflo Marine**
At Truflo Marine we are committed to creating an environment where employees can thrive personally and professionally, whilst managing the demands of modern life.
The Company recognises that flexible working can improve employee motivation, performance and productivity, and is committed to allowing flexible working arrangements provided that the needs and objectives of both the business and employee can be met.
The Company also recognises that homeworking working arrangements are a key enabler in creating an engaged, collaborative, and diverse workforce. We support homeworking arrangements as long as we can maintain an effective business operation and as long as the individual role permits it.

**Role Overview**
The HR Assistant will provide comprehensive and proactive administrative support across the full range of HR activities for IMI Truflo Marine employees. They will ensure compliance with all company procedures, policies and employment legislation, and support the HR Team to drive forward best practice HR initiatives and projects across the business.

**Key Responsibilities**
- Providing HR support and high level of service on a day-to-day basis for IMI Truflo Marine managers and employees; managing staff relationships, responding promptly to queries and managing employee expectations.
- Providing general administration for all HR processes in the employee lifecycle.
- Maintaining the ADP time and attendance system and first point of contact for all ADP employee queries.
- Maintaining employee records, ensuring complete accuracy and confidentiality
- Preparing the monthly payroll submission ensuring all payroll changes are captured accurately.
- Managing all aspects of the new joiner process from employee screening and offer stage through to joining instructions, induction and the probationary period completion.
- Supporting the HR Team to ensure all critical weekly, monthly and annual HR activities are completed, including the reporting of HR data and KPIs.
- Supporting the HR Team with the administrative aspects of recruitment including approvals, job descriptions and booking interviews.
- Maintenance of all IMI Truflo Marine training records and administration of the training request process
- Providing support with annual and exceptional pay reviews.
- Support with other tasks and projects as necessary across the HR function, i.e. Talent Management and Group Reward
- Carrying out any other duties appropriate to this post, as necessary or as requested.

**Critical Competencies for Success**
- Previous administrative experience within a HR team, preferably in manufacturing or a related industry
- Understanding of or exposure to core HR disciplines such as recruitment, performance management, handling employee relations cases, payroll, reporting, reward or talent
- Excellent organisational, prioritisation and planning skills
- Experience in a metrics focused environment including weekly and monthly quarterly reporting and analysis.
- Skilled in Microsoft Office - Word, Excel, PowerPoint and Outlook
- Strong verbal and written communication skills
- Collaborates with others, putting their own needs aside to create a shared sense of purpose
- A drive to ensure continuous improvement

**Personal Characteristics**
- Working well under pressure and able to work towards deadlines
- Able to communicate and engage at all levels of the organisation both internally and
- externally
- Ability to deal sensitively and appropriately with confidential information
- Ability to work on own initiative and as part of a team
- Ability to work accurately, with attention to detail
- Deliver on promises, do what they they will do, when they say they will do it
- High de

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