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Office Administrator

4 weeks ago

Lancing, United Kingdom Ramcare Ltd Full time

Employer profile:
Ramcare is recognised for raising standards in process control instrumentation. The company specialises in Control Solutions from design to complete system installation, commissioning and Calibration to ISO 17025 standards. Our experienced engineers ensure your equipment is working within the manufacturer’s specification. Together with our extensive customer care programs with a range of scheduled maintenance contracts or on-site emergency cover or Bespoke Solutions that fits your needs perfectly.

Office Administrator Responsibilities:
We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.
- Ensures proper flow of office procedures and supports the company staffs by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.
- Coordinating office activities and operations to secure efficiency and compliance to company policies and follow our quality system so as to uphold company accreditations
- Process purchase orders and invoicing for suppliers and customers Will also carry out all front-line accounts activities to support and monitor all customers and suppliers
- Manage agendas/travel arrangements/appointments etc. for the all the engineers and management
- Create and update records and databases with personnel, financial and other data to GDPR compliance
- Prepare quotations/proposals for customers and suppliers
- Support and follow UKAS 17025, BSI 9001 and OHSAS 45001 Quality procedures both for our laboratory and on-site.
- Assist colleagues whenever necessary
- Keep stock of office supplies and place orders when necessary
- Ensures smooth running of our company’s offices and contributes in driving sustainable growth

Requirements and Qualifications:

- Proven/Prior experience as an office administrator, office assistant or relevant role
- Smartly presentable always in our main office
- Strong Attention to Detail
- Ability to Work Without Supervision
- Excellent Time Management Skills and to multitask
- Ability to Handle Confidential Information
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- with office management procedures and basic accounting principles
- Excellent knowledge of MS Office 365 (Word, Excel and outlook) and office management CRM software etc.
- Good keyboard skills
- Sage Line 50 experience and qualifications in secretarial studies would be advantageous

**Job Types**: Full-time, Permanent

**Salary**: £10.50-£13.00 per hour

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

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